Job summary
The North West Teenage and Young Adult Operational Delivery Network (TYA ODN) is looking to recruit an Administrator to support our team.
You will possess excellent administrative skills and good working relationships with colleagues. You will be an excellent communicator and have the ability to prioritise your workload ensuring that work is completed in a safe and timely manner. In addition, we are seeking someone who can communicate effectively with a range of stakeholders from across the North West.
We will ensure that you have access to internal opportunities for development with access to supervision and appraisal.
Main duties of the job
The successful applicant will be expected to provide a comprehensive administration service including diary management, attend meetings, take minutes, develop agendas, maintain and action email boxes, respond to queries, and make contact with stakeholders across the North West.
As Administrator, you will be supporting the Programme Manager and other members of the TYA ODN to ensure efficient running of the TYA ODN. You will ensure that there are efficient and streamlined administrative processes to maximise resource and ensure that deadlines are met.
You mut have excellent organisational and communication skills, and you will be expected to organise and prioritise their own workload on a daily basis to ensure that deadlines are met and that urgent work is accommodated.
If you are interested in becoming part of a friendly team, committed to improving patient care, and enjoy working in a fast-paced, ever-changing environment within the Teenage and Young Adult Operational Delivery Network, then please contact Lucy McKie (Programme Support Officer) for an informal discussion at lucy.mckie@nhs.net.
About us
The Christie is one of Europe's leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
Job description
Job responsibilities
- Be responsible for administration support to the Programme Manager and other members of the TYA ODN.
- To set up office systems and procedures to ensure that all documents can be retrieved easily.
- Organising meetings and taking Minutes as necessary, typing and distributing to those appropriate.
- To assist in the collection of data for the purpose of audit, research, and service performance.
- To be able to enter and retrieve information from spreadsheet databases.
- To deal with incoming and outgoing email as required.
- Support the Programme Team as required in diary management, meeting management, report writing, and taking messages.
- Ensure that all administrative duties are completed promptly and efficiently for the Programme Team. This will include undertaking own secretarial duties as required
Job description
Job responsibilities
- Be responsible for administration support to the Programme Manager and other members of the TYA ODN.
- To set up office systems and procedures to ensure that all documents can be retrieved easily.
- Organising meetings and taking Minutes as necessary, typing and distributing to those appropriate.
- To assist in the collection of data for the purpose of audit, research, and service performance.
- To be able to enter and retrieve information from spreadsheet databases.
- To deal with incoming and outgoing email as required.
- Support the Programme Team as required in diary management, meeting management, report writing, and taking messages.
- Ensure that all administrative duties are completed promptly and efficiently for the Programme Team. This will include undertaking own secretarial duties as required
Person Specification
Qualifications
Essential
- GCSE or equivalent in English and Maths
- Willingness to undertake additional training and qualifications for the role as required
Desirable
- Administration qualification
Experience
Essential
- Experience taking accurate formal and informal minutes
- Ability to prioritise workload and adapt to change when required
- Understanding of confidentiality principles
- Efficient diary management experience
- Completion of administration tasks in line with deadlines, including minutes, agendas, filing, and diary management
- Implementation of effective and efficient administration processes
- Providing administrative support to a range of staff
- To be competent in a range of computer software including Word, Excel, and PowerPoint
Desirable
- Experience working in an NHS/healthcare setting
Skills
Essential
- Excellent communication skills
- Excellent organisational skills
- Ability to prioritise workload and adapt to change when required
- Ability to take accurate formal and informal minutes
- Demonstrate good numeracy and literacy skills
- Attention to detail and presentation
- Excellent written and oral English
- Ability to remain focussed and calm under pressure
- To be competent in a range of computer software including Word, Excel, and PowerPoint
Desirable
- Understanding of medical terminology
- Experience working in a NHS/healthcare setting
Values
Essential
- Ability to demonstrate the organisational values and behaviours
Person Specification
Qualifications
Essential
- GCSE or equivalent in English and Maths
- Willingness to undertake additional training and qualifications for the role as required
Desirable
- Administration qualification
Experience
Essential
- Experience taking accurate formal and informal minutes
- Ability to prioritise workload and adapt to change when required
- Understanding of confidentiality principles
- Efficient diary management experience
- Completion of administration tasks in line with deadlines, including minutes, agendas, filing, and diary management
- Implementation of effective and efficient administration processes
- Providing administrative support to a range of staff
- To be competent in a range of computer software including Word, Excel, and PowerPoint
Desirable
- Experience working in an NHS/healthcare setting
Skills
Essential
- Excellent communication skills
- Excellent organisational skills
- Ability to prioritise workload and adapt to change when required
- Ability to take accurate formal and informal minutes
- Demonstrate good numeracy and literacy skills
- Attention to detail and presentation
- Excellent written and oral English
- Ability to remain focussed and calm under pressure
- To be competent in a range of computer software including Word, Excel, and PowerPoint
Desirable
- Understanding of medical terminology
- Experience working in a NHS/healthcare setting
Values
Essential
- Ability to demonstrate the organisational values and behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
