Job summary
The post holder will provide a comprehensive, quality, and confidential secretarial/administrative service to nurse led teams as well as providing cover to the Consultant team/clinical professional team in the absence of the PA.
The Assistant PA will be expected to organise their workload and co-ordinate their activities in conjunction with, and supervised by, the PA/Support Manager to ensure that an efficient service is provided.
The post holder will be capable of the full administrative function within the team, updating databases, typing of clinical letters, and be able to step-in to fill gaps, to ensure continuity of services.
It is essential that the post holder is able to exercise initiative suitable to the role, and is fully supportive to other colleagues in the administrative team.
Main duties of the job
- Provide administrative support to clinical teams, dealing with admin
- Typing of clinical letters using the 3M system
- Closing of patient pathways and referrals - Knowledge of RTT pathways essential
- Liaising with other departments/Consultants and other colleagues
- Arranging OPD appointments
- Updating of investigations databases/appointment databases
- Patient contact/queries on the telephone
- Working as a team member to ensure that targets are met
About us
Mid Cheshire Hospitals NHS Foundation Trust provides a full range of hospital and community services for people across East Cheshire (population 399K) and West Cheshire and Chester (population 357K). The Trust provides high quality planned and emergency care, cardiac, critical care,child health,maternity services and intermediate care at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.
The Trust provides over 500 beds and employs over 5,100 members of staff. A comprehensive range of community services is provided across 26 medical centres and schools through ourCentral Cheshire Integrated Care Partnership.
We have played, and continue to play, a proactive role in the development of Integrated Care plans across Cheshire & Merseyside and our local Cheshire East and Cheshire West Place-based systems. We believe, and it is the cornerstone of our five-year Trust Strategy, there is the opportunity to progress innovative, responsive and effective care in the best setting for the patient, be it in the hospital or out in the community.
At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.
Job description
Job responsibilities
- Provide administrative support to clinical teams, dealing with admin
- Typing of clinical letters using the 3M system
- Closing of patient pathways and referrals - Knowledge of RTT pathways essential
- Liaising with other departments/Consultants and other colleagues
- Arranging OPD appointments
- Updating of investigations databases/appointment databases
- Patient contact/queries on the telephone
- Working as a team member to ensure that targets are met
Job description
Job responsibilities
- Provide administrative support to clinical teams, dealing with admin
- Typing of clinical letters using the 3M system
- Closing of patient pathways and referrals - Knowledge of RTT pathways essential
- Liaising with other departments/Consultants and other colleagues
- Arranging OPD appointments
- Updating of investigations databases/appointment databases
- Patient contact/queries on the telephone
- Working as a team member to ensure that targets are met
Person Specification
Assessment of individuals Application form
Essential
- Prioritising demanding workloads
Desirable
- Team Work
- Experience of working in a busy environment
- Networking with other teeams and departments
Database knowledge
Essential
- Experience of use of Excel databases
Medical typing
Essential
- Experience of medical typing essential
Previous experience of working in the NHS
Essential
- Previous experience of being a Medical Secretary
Use of medical terminology
Essential
- Experience of Medical Terminology essential
Qualifications
Essential
- Experience of Medical Terminology essential
Desirable
- Team Work
- Experience of working in a busy environment
Person Specification
Assessment of individuals Application form
Essential
- Prioritising demanding workloads
Desirable
- Team Work
- Experience of working in a busy environment
- Networking with other teeams and departments
Database knowledge
Essential
- Experience of use of Excel databases
Medical typing
Essential
- Experience of medical typing essential
Previous experience of working in the NHS
Essential
- Previous experience of being a Medical Secretary
Use of medical terminology
Essential
- Experience of Medical Terminology essential
Qualifications
Essential
- Experience of Medical Terminology essential
Desirable
- Team Work
- Experience of working in a busy environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
