Executive Assistant - Personal Assistant - PA

Mid Cheshire Hospitals NHS Foundation Trust

The closing date is 24 April 2025

Job summary

12 month Maternity cover.

Be part of something exceptional, supporting the leadership team at the heart of Mid Cheshire Hospitals NHS Trust.

We are seeking a highly organised and motivated Executive Assistant to join our Executive Office team at Mid Cheshire Hospitals, during an exciting period of growth and transformation.In May 2023 the Government announced that RAAC hospitals were to be prioritised in the national New Hospitals Programme and Leighton Hospital was confirmed in the first wave of new build hospitals. The new hospital will be the most digitally advanced in the UK.

This is a unique opportunity to be part of an NHS Trust at the forefront of significant change. As we move forward with the New Hospital Programme, your support will be instrumental in helping our Executive Team drive innovation, modernisation, and excellence in patient care.

To fully support our Exec team, you will be required to work primarily on-site, in the Executive Office at Leighton Hospital, Crewe between the hours of 9-5, Monday to Friday.

You will have ideally supported at an Executive Assistant / PA or senior secretarial/administrative level before and be able to demonstrate your flexibility, approachability and professionalism in all you do This role provides an opportunity to showcase your skills in communications and innovative thinking. Experience of working in a highly confidential environment desirable.

No Agencies.

Previous applicants need not apply.

Main duties of the job

What you'll do:

Provide comprehensive administrative and organisational support to members of the Executive Team.
Coordinate complex diaries, meetings, and travel arrangements.
Prepare reports, briefing documents, agendas, and minutes to a high standard.
Liaise confidently with internal and external stakeholders.
Maintain confidentiality and professionalism at all times.
The post holder will have delegated authority and responsibility to act independently.
It is essential that the post holder can exercise initiative suitable to the role and is fully supportive to other colleagues in the Executive Office team.

What we're looking for:

Proven experience as a senior Personal Assistant or Executive Assistant, ideally in a healthcare or public sector setting.
Excellent communication, organisational, and problem-solving skills.
Ability to work independently and respond calmly under pressure.
High level of discretion, with a commitment to upholding confidentiality.
Proficiency in Microsoft Office and digital tools used for virtual meetings.

About us

Mid Cheshire Hospitals NHS Foundation Trust provides a full range of local hospital and community services for people across East Cheshire (population 399K) and West Cheshire and Chester boroughs (population 357K).

The Trust provides high quality planned and unplanned/emergency care, cardiac and critical care as well as child health, maternity services, and intermediate care across our sites at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford. The Trust provides 500 beds and employs over 5,000 members of staff.

An extensive range of community services is provided across 26 medical centres and schools by our community arm, Central Cheshire Integrated Care Partnership, in collaboration with Cheshire and Wirral Partnership NHS FT and the South Cheshire and Vale Royal GP Alliance. With the formation of Integrated Care Systems in July 2022 the Trust became a strategic partner in both Cheshire East and Cheshire West and Chester 'places' and is part of the Cheshire and Merseyside partnership caring for a population of over 2.7million.

During the Coronavirus pandemic, the Trust was recognised nationally for its 'Be Safe Be EquiPPEd' campaign, which aimed to make the Trust as safe as possible for staff and patients, through supporting the correct use of PPE.

At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.

Date posted

16 April 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

412-CORP-7041355-A

Job locations

Mid Cheshire Hospitals NHS Foundation Trust

Leighton Hospital, Middlewich Road

Crewe

CW1 4QJ

Job description

Job responsibilities

To work closely with the Executive Directors and their deputies, Executive Office Manager and Executive Assistants, across all aspects of their work to ensure a complete understanding of their workload.

This will include drafting letters, emails and co-ordinating responses with minimum supervision and guidance, managing electronic diaries, emails, day to day telephone queries and incoming post in a way that is responsive to their needs and contributes to the effectiveness of their role.

Further details shown in the main job description.

Job description

Job responsibilities

Further details shown in the main job description.

Person Specification

IT Skills

Essential

Excellent working knowledge of Microsoft office and Outlook

Desirable

Good working knowledge of Microsoft office and Outlook

working Relationships

Essential

Experience of working to support all levels of an organisation including senior management

Desirable

Experience of working to support all levels of an organisation including senior management

Secretarial Experience

Essential

Sound track record in a secretarial / executive support role

Desirable

Previous administration / support role experience

Person Specification

IT Skills

Essential

Excellent working knowledge of Microsoft office and Outlook

Desirable

Good working knowledge of Microsoft office and Outlook

working Relationships

Essential

Experience of working to support all levels of an organisation including senior management

Desirable

Experience of working to support all levels of an organisation including senior management

Secretarial Experience

Essential

Sound track record in a secretarial / executive support role

Desirable

Previous administration / support role experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information