Assistant Personal Assistant - Vascular APA - General Surgery

Mid Cheshire Hospitals NHS Foundation Trust

This job is now closed

Job summary

We have an exciting new opportunity to join the Vascular team at Leighton Hospital.

The post holder will provide a comprehensive, quality, and confidential secretarial/administrative service to the Consultant team/clinical professional team in the absence of the PA.

The Assistant PA will be expected to organise their workload and co-ordinate their activities in conjunction with, and supervised by, the PA/ Support Manager/Service Manager to ensure that an efficient service is provided.

The post holder will be capable of the full administrative function within the team, and be able to step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role, and is fully supportive to other colleagues in the administrative team.

Main duties of the job

Provide a comprehensive secretarial/administrative service, organising and making arrangements, typing and distribution of documents and reports, recording information and filing, ensuring that all information and documentation is produced to expected standards of performance, and according to agreed timescales.
Assist with managing diary commitments by liaising with others, internally and externally, ensuring that all the required preparation is accurate and available, and that all Consultants/clinical professional teams/others are briefed on any difficulties, problems or issues.

About us

All staff at MCHFT have a responsibility to:

Always act in accordance with professional Codes of Conduct and guiding documents
Where applicable, always act in accordance with the Code of Conduct for NHS Managers,
Maintain up to date skills and knowledge
Maintain an awareness of patient led service issues
Maintain a professional/personal portfolio
Adhere to all Trust policy, procedures and guidelines.
Adhere to Trust standards of behaviour and expected performance
Comply with Infection Prevention and Control (IP&C) policies and procedures as appropriate to their role and responsibilities in their individual work setting. Staff are required to be personally accountable for their actions and be responsible for their own compliance in relation to IP&C polices, protocols or advice.
Ensure they work in accordance with local procedures and report any issues which they consider to be a risk to the health and safety of themselves and/or others.
Act in accordance with the Trusts values and behaviours
Where applicable to participate in and provide data on the efficacy of treatment and specialties

Mid Cheshire Hospitals NHS Foundation Trust is looking to ensure that we provide equity of services across seven days of the week with a vision to achieve this goal by 2017. This post may be reviewed in line with this plan and in some cases an element of weekend working may be required

Date posted

09 December 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pa

Contract

Fixed term

Duration

18 months

Working pattern

Full-time

Reference number

412-S&C-6034

Job locations

Vascular Team - Leighton Hospital

Middlewich Road

Crewe

CW1 4QJ

Job description

Job responsibilities

Provide administrative support the secretary team.
Typing of clinical letters using the fluency system - working knowledge and use of fluency essential.
Closing of patient pathways and referrals - Knowledge of RTT pathways essential.
Liaising with other departments/Consultants and other colleagues.
Arranging OPD appointments..
Patient contact/queries on the telephone.
Working as a team member to ensure that targets are met.

Please see full job description.

Job description

Job responsibilities

Provide administrative support the secretary team.
Typing of clinical letters using the fluency system - working knowledge and use of fluency essential.
Closing of patient pathways and referrals - Knowledge of RTT pathways essential.
Liaising with other departments/Consultants and other colleagues.
Arranging OPD appointments..
Patient contact/queries on the telephone.
Working as a team member to ensure that targets are met.

Please see full job description.

Person Specification

Teamwork

Essential

Team working is essential

Medical Typing experience

Essential

Experience of medical typing essential

Medical terminology is essential

Essential

Experience of Medical Terminology essential

Use of Databases

Essential

Experience of use of Excel databases

Person Specification

Teamwork

Essential

Team working is essential

Medical Typing experience

Essential

Experience of medical typing essential

Medical terminology is essential

Essential

Experience of Medical Terminology essential

Use of Databases

Essential

Experience of use of Excel databases

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information