Job summary
Cheshire East Integrated Care Partnership (CE ICP) is a rapidly developing alliance of health and social care providers collaborating to deliver health care to our population. This exciting role provides an exceptional opportunity for a forward thinking, enthusiastic and innovative Care Community Team Personal Assistant.
You will be used to constant prioritisation, acting as a gatekeeper and playing an ambassadorial role in the absence of the Teams you support whilst working closely with the Care Community Teams and external partner organisations.
Main duties of the job
Mainly supporting the Care Community Support Managers, Coaches, Service Managers and Clinical Leads the Personal Assistant will be responsible for:
Maintaining accurate, efficient and proactive diary and email management for the Care Community team/s, arranging both in-house and external meetings via Teams, face to face or 'blended' meetings;
Preparing Agendas, Minuting meetings and producing Action Logs, Decision Logs, Workplans and Attendance Logs as required;
Preparing Powerpoint presentations and Excel spreadsheets;
Maintaining the social media platforms for each respective Care Community;
Creating community newsletters as required;
Organisation of and attendance at the Care Community events as required;
Other ad hoc duties as required.
About us
Mid Cheshire Hospitals NHS Foundation Trust (MCHFT) provides good quality, safe and effective healthcare to the people of Cheshire and beyond. The Trust, which manages Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford, was established as an NHS Trust in April 1991 and became a Foundation Trust in April 2008.
We employ almost 5,000 members of staff, provide around 540 hospital beds, with a range of services including accident and emergency, maternity, outpatients, therapies, and children's health.
The Trust is also part of Central Cheshire Integrated Care Partnership (CCICP), a unique local health partnership that provides a range of community services for people across South Cheshire and Vale Royal.
During the Coronavirus pandemic, the Trust was recognised nationally for its 'Be Safe Be EquiPPEd' campaign, which aimed to make the Trust as safe as possible for staff and patients, through supporting the correct use of PPE. The results in the 2020 national NHS Staff Survey showed improvements in all elements of the safety culture theme, with 92% of respondents feeling their role made a difference to our patients. We were also recognised nationally for our workforce health and wellbeing initiatives.
At Mid Cheshire, we value our staff and appreciate that in order to give our patients the best quality, compassionate care, we also need to look after our colleagues.
Job description
Job responsibilities
The role will be to primarily support the Central Cheshire team of Nantwich & Rural with the main base being shared across Church View Primary Care Centre, Nantwich and Infinity House, Crewe. There is however a requirement to travel across all 8 Care Communities as required to support projects/cross cover for other Care Community Personal Assistants.
There are 8 Care Communities within Cheshire East ICP - BDP (Bollington, Disley, Poynton); CHOC (Congleton and Holmes Chapel); Macclesfield, Knutsford, CHAW (Chelford, Handforth, Alderley Edge and Wilmslow); Nantwich & Rural; SMASH (Sandbach, Middlewich, Alsager, Shavington, Haslington) and Crewe) and the 1.0 WTE permanent post available will require collaborative working across all 8 sites. A full clean Dricing Licence is essential with access to your own car.
Ideal applicants are required to:
Have a friendly, flexible, highly approachable and professional attitude;
Be able to work to deadlines;
Be a strong team player with great communication skills;
Have the ability to think ahead as well as outside the box and possess meticulous organisational skills;
Possess strong MS office skills and have experience of working in a highly confidential environment;
Possess relevant typing certificates (or equivalent) and have proven previous experience of supporting at Personal Assistant level;
Have proven experience at Minuting complex, multi-agency meetings;
Job description
Job responsibilities
The role will be to primarily support the Central Cheshire team of Nantwich & Rural with the main base being shared across Church View Primary Care Centre, Nantwich and Infinity House, Crewe. There is however a requirement to travel across all 8 Care Communities as required to support projects/cross cover for other Care Community Personal Assistants.
There are 8 Care Communities within Cheshire East ICP - BDP (Bollington, Disley, Poynton); CHOC (Congleton and Holmes Chapel); Macclesfield, Knutsford, CHAW (Chelford, Handforth, Alderley Edge and Wilmslow); Nantwich & Rural; SMASH (Sandbach, Middlewich, Alsager, Shavington, Haslington) and Crewe) and the 1.0 WTE permanent post available will require collaborative working across all 8 sites. A full clean Dricing Licence is essential with access to your own car.
Ideal applicants are required to:
Have a friendly, flexible, highly approachable and professional attitude;
Be able to work to deadlines;
Be a strong team player with great communication skills;
Have the ability to think ahead as well as outside the box and possess meticulous organisational skills;
Possess strong MS office skills and have experience of working in a highly confidential environment;
Possess relevant typing certificates (or equivalent) and have proven previous experience of supporting at Personal Assistant level;
Have proven experience at Minuting complex, multi-agency meetings;
Person Specification
Qualifications
Essential
- Excellent knowledge of Microsoft Office (including Outlook, Word, Excel and Powerpoint)
- Management of multiple diaries
- Proven Minute taking skills for complex, multi-agency meetings
Desirable
- Ability to perform a wide range of duties according to the Job Description
Essential
Essential
- Excellent knowledge of Microsoft Office (including Outlook, Word, Excel and Powerpoint)
- Management of multiple diaries
- Excellent verbal and written communication skills
- Proven Minute taking skills for complex, multi-agency meetings
- RSA or OCR Typing/Text Production and Word Processing Level 3 or equivalent to 70 wpm
- Full Clean Driving Licence
- Social media expertise
Desirable
- Ability to perform a wide range of duties according to the Job Description
Skills & Knowledge
Essential
- Ability to work to deadlines
- Strong team player with great communication skills
Person Specification
Qualifications
Essential
- Excellent knowledge of Microsoft Office (including Outlook, Word, Excel and Powerpoint)
- Management of multiple diaries
- Proven Minute taking skills for complex, multi-agency meetings
Desirable
- Ability to perform a wide range of duties according to the Job Description
Essential
Essential
- Excellent knowledge of Microsoft Office (including Outlook, Word, Excel and Powerpoint)
- Management of multiple diaries
- Excellent verbal and written communication skills
- Proven Minute taking skills for complex, multi-agency meetings
- RSA or OCR Typing/Text Production and Word Processing Level 3 or equivalent to 70 wpm
- Full Clean Driving Licence
- Social media expertise
Desirable
- Ability to perform a wide range of duties according to the Job Description
Skills & Knowledge
Essential
- Ability to work to deadlines
- Strong team player with great communication skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
