Job summary
An opportunity has arisen for a well-motivated, flexible and enthusiastic individual to join our busy Supplies Receipts and Distribution Team at Mid-Cheshire Hospitals Foundation Trust.
The successful applicant will become a member of the Supplies Department taking a flexible approach in helping to provide an efficient stock management and Receipts & Distribution function to the Mid Cheshire Hospital Trust, and other trusts as appropriate.
Main duties of the job
A supply chain related background is important and applicants must be IT literate as the role makes use of various computerised systems for the managing of stock. The applicant will be working as part of a team communicating with trust staff at all levels, suppliers and other companies or organizations both face to face and via the telephone to ensure that the service is maintained at all times. Supply issues will need to be resolved quickly and efficiently ensuring the minimum disruption to the wards and departments.
The job role is varied with duties including receiving, checking and receipting stock within the Receipts and Distribution Centre and managing stock on wards and departments using computerized stock control systems.
The Receipts and Distribution is a busy department providing an efficient and cost effective Materials Management and goods receipting function to wards and departments within the trust. The ability to work safely as part of a team and accurately to deadlines is essential.
The department is open 8am to 4:30pm Monday to Thursday and 8am to 4pm on a Friday.
The position will be a permanent 32 hours covering Monday to Friday, however there may be the need to undertake occasional weekend work as required.
If this sounds like the role for you, please apply now or contact us for further information.
About us
Mid Cheshire Hospitals NHS Foundation Trust provides a full range of hospital and community services for people across East Cheshire (population 399K) and West Cheshire and Chester (population 357K). The Trust provides high quality planned and emergency care, cardiac, critical care,child health,maternity services and intermediate care at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.
The Trust provides over 500 beds and employs over 5,100 members of staff. A comprehensive range of community services is provided across 26 medical centres and schools through our Central Cheshire Integrated Care Partnership.
We have played, and continue to play, a proactive role in the development of Integrated Care plans across Cheshire & Merseyside and our local Cheshire East and Cheshire West Place-based systems. We believe, and it is the cornerstone of our five-year Trust Strategy, there is the opportunity to progress innovative, responsive and effective care in the best setting for the patient, be it in the hospital or out in the community.
At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.
Job description
Job responsibilities
To be part of a team providing a Materials Management service to wards and clinical departments within the trust and by taking sole responsibility for the management of specific wards or departments to ensure efficiency, cost effectiveness and availability of supplies. This is achieved by monitoring stock using computerized stock control systems taking into account historical demand, immediate requirements, lead times, price advantages, availability and deadlines.
- Ordering stock as and when required taking into account historical demand, requirements, lead times, deadlines current stock availability and price advantages.
- To provide a safe, efficient and effective receipting function for non-stock deliveries in accordance with Trust policies and procedures ensuring that all standards and deadlines are met and that all the trusts record requirements are maintained.
- To sign for receipt of goods, checking consignments for damage, contamination and accuracy ensuring that items are received in a safe and efficient manner
- To check receipted items for accuracy; if correct pass for payment using the trust computerized finance system where applicable, if not correct to liaise with trust staff and suppliers to ensure that the issue is resolved to the satisfaction of the trust.
- Povide and distribute Personal Protective Equipment (PPE) to all areas of the trust in accordance with Trust policies and procedures.
- Ensure discrepancies returns and repairs are progressed in accordance with Trust standards and to the satisfaction of the trust.
- Liaise with trust departments, external suppliers and couriers to ensure goods are dispatched from the trust to external companies promptly and efficiently
- Ensure correct documentation is completed and maintained by the department.
- To arrange for the distribution of goods to all wards & departments in a safe and timely manner observing Trust policies, procedures, Safe Systems of Working, COSHH regulations, health and safety requirements and ensuring safe and correct use of equipment.
- To provide a customer services function to relevant trusts providing guidance, advice, requisition inputting and discrepancy reporting ensuring that trust policies, procedures and deadlines are met.
- To assist in planning and to be responsible for implementation of foreseeable changes in demand, for example changes made to delivery schedules during bank holiday periods.
- Effectively communicate changes in delivery schedules to service users.
- To communicate with companies, suppliers and staff within the relevant Trusts to ensure that an efficient and relevant service is provided at all times.
- To ensure that security and integrity is maintained both within the Receipts & Distribution centre and within all other areas of the Trust.
- To assist in the gathering and compilation of statistical information.
- To provide support to the RDC Manager in his/her absence.
- To provide guidance and training to new or less experienced staff
- To undertake any other duties as and when required.
Job description
Job responsibilities
To be part of a team providing a Materials Management service to wards and clinical departments within the trust and by taking sole responsibility for the management of specific wards or departments to ensure efficiency, cost effectiveness and availability of supplies. This is achieved by monitoring stock using computerized stock control systems taking into account historical demand, immediate requirements, lead times, price advantages, availability and deadlines.
- Ordering stock as and when required taking into account historical demand, requirements, lead times, deadlines current stock availability and price advantages.
- To provide a safe, efficient and effective receipting function for non-stock deliveries in accordance with Trust policies and procedures ensuring that all standards and deadlines are met and that all the trusts record requirements are maintained.
- To sign for receipt of goods, checking consignments for damage, contamination and accuracy ensuring that items are received in a safe and efficient manner
- To check receipted items for accuracy; if correct pass for payment using the trust computerized finance system where applicable, if not correct to liaise with trust staff and suppliers to ensure that the issue is resolved to the satisfaction of the trust.
- Povide and distribute Personal Protective Equipment (PPE) to all areas of the trust in accordance with Trust policies and procedures.
- Ensure discrepancies returns and repairs are progressed in accordance with Trust standards and to the satisfaction of the trust.
- Liaise with trust departments, external suppliers and couriers to ensure goods are dispatched from the trust to external companies promptly and efficiently
- Ensure correct documentation is completed and maintained by the department.
- To arrange for the distribution of goods to all wards & departments in a safe and timely manner observing Trust policies, procedures, Safe Systems of Working, COSHH regulations, health and safety requirements and ensuring safe and correct use of equipment.
- To provide a customer services function to relevant trusts providing guidance, advice, requisition inputting and discrepancy reporting ensuring that trust policies, procedures and deadlines are met.
- To assist in planning and to be responsible for implementation of foreseeable changes in demand, for example changes made to delivery schedules during bank holiday periods.
- Effectively communicate changes in delivery schedules to service users.
- To communicate with companies, suppliers and staff within the relevant Trusts to ensure that an efficient and relevant service is provided at all times.
- To ensure that security and integrity is maintained both within the Receipts & Distribution centre and within all other areas of the Trust.
- To assist in the gathering and compilation of statistical information.
- To provide support to the RDC Manager in his/her absence.
- To provide guidance and training to new or less experienced staff
- To undertake any other duties as and when required.
Person Specification
Skills and knowledge
Essential
- Knowledge of computerized finance and supply systems
Desirable
- Knowledge of bespoke NHS finance and Supply Chain software - Integra, Logistics on Line
Experience
Essential
- Good understanding of supply chain theory and benefit.
- Ability to plan and prioritise workload
Desirable
- Knowledge of the wards and departments within Leighton Hospital
Commitment to quality and safety
Essential
- Commitment to quality and safety
Person Specification
Skills and knowledge
Essential
- Knowledge of computerized finance and supply systems
Desirable
- Knowledge of bespoke NHS finance and Supply Chain software - Integra, Logistics on Line
Experience
Essential
- Good understanding of supply chain theory and benefit.
- Ability to plan and prioritise workload
Desirable
- Knowledge of the wards and departments within Leighton Hospital
Commitment to quality and safety
Essential
- Commitment to quality and safety
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
