Assistant Management Accountant

Job description

Job responsibilities

1. Produce Management Information with particular emphasis on Month end Management Accounts and Annual Budgets.
2. To process and account for documents relating to Management Information in line with the Trusts Financial Procedures showing sufficient back up and investigate and resolve discrepancies.
3. To assist Management in the meeting of Statutory Obligations.
4. To establish and maintain good relationships with Divisional and Departmental Managers to promote the Finance Department as an advisory service.
5. To establish and maintain good relationships with External Bodies where required by responding to user requirements. For example funding issues & ensuring that income is received by raising invoices when required.
6. To cover for other members of the Management Accounts Team when necessary to ensure smooth running of the service.
7. To maintain and control the day-to-day systems administration of the Department ensuring that routine tasks are completed in a timely and professional manner.

Budgetary Control

1. To prepare all supporting documentation of the Trusts budget setting process. Ensuring that all relevant factors are incorporated. To attend meetings with Divisional Directors and Department Heads to agree rolling budgets and ensure that Cost Pressures for the coming year are highlighted and costed throughout the overall process.
2. To ensure timely and accurate delivery of Budget Statements for specific areas ensuring that the information is accurately presented. Ensuring that the General Ledger is accurately maintained.
3. To identify Cost Pressures within the Division on a monthly basis. Reporting them to the Divisional and Service Managers.
4. To assist and discuss financial aspects in the preparation of the annual Business Cases
5. To ensure that Divisional Directors receive reported information in a timely manner and to arrange and attend meetings with said Managers to discuss any areas of concern that have occurred or may occur over the course of the financial year. Ensuring that all actions are followed up and reporting any areas of concern to the Finance Business Partner / HoMA.
6. Meet with newly appointed Budget Holders as required, to explain the budget statement and other financial issues.

Financial Management

1. To maintain and update the manpower establishment files, which is the sole document, for specific divisions ensuring that the Divisional Managers/Directors keep within the specified budgets and advising where necessary how available budgets can be used and to what limitations. Using Establishment Control Forms in conjunction with ESR system processes, to ensure that the budgets reconcile at all times.
2. To ensure that the Standing Financial Instructions of the Trust are followed by the Directorate Managers.
3. Ensure that significant variances are documented on a monthly basis over all aspects of expenditure and adhoc income. Explain how these variances will have an effect on the Division over the Financial year and suggest ways in which these can be covered or used to the advantage of the Division.
4. Complete and comment on various reports explaining variances in order for the Finance Business Partner / HoMA to prepare the monthly Board Papers.
5. Provide information for the Performance Monitoring Meetings. Highlighting Cost Pressures and any other issues that need to be discussed by the Clinical Director, Divisional Managers/Directors and the Director of Finance.
6. Attend monthly meetings with the Deputy Director of Finance and Head of Management Accounts to explain the financial position of the Division. Ensuring that any queries that have been raised by Senior Financial Managers are answered.
7. To arrange and attend monthly meetings with Divisional Managers to go through their financial position at the month end advising and make recommendations on how the budget for the financial year can be used effectively. For example costing and analysis for the decision making process.
8. Produce figures for Divisional ad-hoc returns when required.
9. Review and update Management Reports utilising spreadsheets and other software packages. Responsible for data entry and storage of data, regularly designing and formatting spreadsheets.

GOVERNANCE

1. Ensure compliance with Trust policies, procedures and guidelines for self and others, by taking action/alerting senior management team if practice appears to contravene policy, or if concerned about any aspect of patient care.

MANAGERIAL/LEADERSHIP

1. Contribute towards a healthy, safe and secure working environment, ensuring compliance with legal and regulatory requirements, maintaining accurate documentation and reporting any concerns.

EDUCATION/LEARNING

1. Take responsibility for own learning and development by recognising and taking advantage of all opportunities to learn, including full participation in KSF/appraisal, supervision, action learning and by maintaining a professional/personal portfolio of learning.

This job description is an outline of the role and function. It is not intended to describe all specific tasks.

Person Specification

Qualifications

Essential

• AAT Qualified - Level 4

Desirable

• Studying towards a professional accountancy qualification

Skills

Essential

• High level of excel skills
• Strength of personal statement relevant to the JD & PS, particularly in relation to being a team player, presenting information well, adaptable and flexible, meeting deadlines

Experience

Essential

• Previous experience of working within a Management Accounts function including; producing budget statements, covering for colleagues, delivering against deadlines, effective communication and relationships and taking personal responsbility

Desirable

• Knowledge of NHS financial regime.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Mid Cheshire Hospitals NHS Foundation Trust

Address

Infinity House

Mallard Way

Crewe

CW1 6ZQ

Employer's website

https://www.mcht.nhs.uk/ (Opens in a new tab)