Job summary
To support the work of the Legal Services Team by performing the day-to-day clerical, administration and secretarial duties required.
To liaise as requested by telephone or written communication with outside agencies and internal staff members as required.
To maintain a comprehensive, accurate and timely filing system for inquests and claims.
To assist in and support the delivery of Subject Access Requests.
Main duties of the job
To ensure an efficient and effective administrative and secretarial service is maintained.
To comply with the requirements of The Data Protection Act, Access to Health Records Act and the General Data Protection Regulation in relation to confidential data.
To ensure accurate and appropriate information is provided and that timescales are met in compliance with the above Regulations.
To support Trust staff regarding documentation required to respond to requests from the Legal Services Team.
To ensure the retrieval of medical records as requested.
To ensure accurate photocopying and/or extraction of computerised records where appropriate.
To maintain an efficient system to chase up the clinical teams.
To maintain a comprehensive record of all subject access requests until completion alongside the rest of the team.
To assist various Police Forces with enquiries relating to patient information.
To liaise with various local authorities/solicitors in relation to court orders for care proceedings.
To assist in maintaining a record of all claims and inquests and chasing up outstanding actions on claims and inquests.
Any other task that may be deemed necessary for the provision of services from the Legal Services team by the Head of Legal Services.
About us
Mid Cheshire Hospitals NHS Foundation Trust provides a full range of hospital and community services for people across East Cheshire (population 399K) and West Cheshire and Chester (population 357K).
The Trust provides high quality planned and emergency care, cardiac, critical care, child health, maternity services and intermediate care at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.
The Trust provides 500 beds and employs over 5,000 members of staff.
A wide range of community services is provided across 26 medical centres and schools by Central Cheshire Integrated Care Partnership, in collaboration with Cheshire and Wirral Partnership NHS FT and the South Cheshire and Vale Royal GP Alliance.
With the formation of Integrated Care Systems in July 2022, the Trust became a strategic partner in Cheshire East and Cheshire West and Chester 'places' and is part of the Cheshire and Merseyside partnership, caring for a population of over 2.7million.
During the Coronavirus pandemic, the Trust was recognised nationally for its 'Be Safe Be EquiPPEd' campaign.Mid Cheshire Hospitals NHS Foundation Trust has been included in the Government's 'New Hospital Programme' to replace the current estate and enable the transformation of healthcare for our community.
At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.
Job description
Job responsibilities
To ensure an efficient and effective administrative and secretarial service for the Legal Services Team is maintained. Examples of this include preparing documents / letters / enclosures, dealing with mail, filing, arranging meetings, locating health records, photocopying health records. This list is not exhaustive.
To comply with the requirements of The Data Protection Act, Access to Health Records Act and from 25 May 2018 the General Data Protection Regulation in relation to confidential data.
To ensure that accurate and appropriate information is provided and that timescales are met in compliance with the above Acts/Regulations.
To support Trust staff regarding documentation required to respond to requests from the Legal Services Team, whether that be for a claim, inquest, or a subject access request.
To ensure the retrieval of medical records as requested.
To ensure accurate photocopying and/or extraction of computerised records where appropriate.
To support the Legal Services Team by maintaining an efficient system to chase up the clinical teams.
To maintain a comprehensive record of all subject access requests and their changing status until completion alongside the rest of the team.
To assist various Police Forces with enquiries relating to patient information following the rules and guidelines of the Data Protection and Access to Health Records Acts and the General Data Protection Regulations.
To liaise with various local authorities/solicitors in relation to court orders for care proceedings.
To assist with the arranging of and the taking of minutes of meetings as required by the Legal Services Team.
To assist in maintaining a record of all claims and inquests and chasing up outstanding actions on claims and inquests.
To undergo training as necessary in order to meet the needs of the Legal Services team.
Any other task that may be deemed necessary for the provision of services from the Legal Services team by the Head of Legal Services.
Job description
Job responsibilities
To ensure an efficient and effective administrative and secretarial service for the Legal Services Team is maintained. Examples of this include preparing documents / letters / enclosures, dealing with mail, filing, arranging meetings, locating health records, photocopying health records. This list is not exhaustive.
To comply with the requirements of The Data Protection Act, Access to Health Records Act and from 25 May 2018 the General Data Protection Regulation in relation to confidential data.
To ensure that accurate and appropriate information is provided and that timescales are met in compliance with the above Acts/Regulations.
To support Trust staff regarding documentation required to respond to requests from the Legal Services Team, whether that be for a claim, inquest, or a subject access request.
To ensure the retrieval of medical records as requested.
To ensure accurate photocopying and/or extraction of computerised records where appropriate.
To support the Legal Services Team by maintaining an efficient system to chase up the clinical teams.
To maintain a comprehensive record of all subject access requests and their changing status until completion alongside the rest of the team.
To assist various Police Forces with enquiries relating to patient information following the rules and guidelines of the Data Protection and Access to Health Records Acts and the General Data Protection Regulations.
To liaise with various local authorities/solicitors in relation to court orders for care proceedings.
To assist with the arranging of and the taking of minutes of meetings as required by the Legal Services Team.
To assist in maintaining a record of all claims and inquests and chasing up outstanding actions on claims and inquests.
To undergo training as necessary in order to meet the needs of the Legal Services team.
Any other task that may be deemed necessary for the provision of services from the Legal Services team by the Head of Legal Services.
Person Specification
Qualifications
Essential
- Five GCSE's at grade pass or above (or equivalent)
Desirable
Experience
Essential
- Good knowledge of Microsoft applications
- Good knowledge of email and internet applications
Desirable
- Diary management
- Experience in a legal role
- Experience in a secretarial/ administrative role
- NHS Experience
Occupational Heath Requirements
Essential
- Good attendance record
- Occupational Health cleared to perform the duties of the role
- Ability to perform a wide range of duties according to the Job Description
Person Specification
Qualifications
Essential
- Five GCSE's at grade pass or above (or equivalent)
Desirable
Experience
Essential
- Good knowledge of Microsoft applications
- Good knowledge of email and internet applications
Desirable
- Diary management
- Experience in a legal role
- Experience in a secretarial/ administrative role
- NHS Experience
Occupational Heath Requirements
Essential
- Good attendance record
- Occupational Health cleared to perform the duties of the role
- Ability to perform a wide range of duties according to the Job Description
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
