Job summary
An exciting opportunity has arisen for a Clerical Officer to join our Medical Records Library Team. (6am-2pm)
This is a physically demanding role.
As a Medical Records Library Clerical Officer you will be responsible for storage, retrieval and management of patient health records. This role will involve filing patients health records back into file, pulling patient health records for outpatient appointments, actioning mailbox requests for health records and answering telephone calls for urgent patient records.
Main duties of the job
The successful applicant will be expected to act in a professional manner, adhering to strict information governance guidance and always ensure patient confidentiality. The department is continuously looking to improve the service offered and all members of the team are encouraged to suggest new ideas and ways of working.
There may be times when the successful applicant may be required to work flexibly within the department dependent upon business needs and patient demand. Flexibility is expected with regards to working hours to support the provision of a 7 day 24 hour service.
About us
Mid Cheshire Hospitals NHS Foundation Trust (MCHFT) provides good quality, safe and effective healthcare to the people of Cheshire and beyond.
The Trust, which manages Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford, was established as an NHS Trust in April 1991 and became a Foundation Trust in April 2008.
We employ almost 5,000 members of staff, provide around 540 hospital beds, with a range of services including accident and emergency, maternity, outpatients, therapies, and children's health.
The Trust is also part of Central Cheshire Integrated Care Partnership (CCICP), a unique local health partnership that provides a range of community services for people across South Cheshire and Vale Royal.
During the Coronavirus pandemic, the Trust was recognised nationally for its 'Be Safe Be EquiPPEd' campaign, which aimed to make the Trust as safe as possible for staff and patients, through supporting the correct use of PPE.
The results in the 2020 national NHS Staff Survey showed improvements in all elements of the safety culture theme, with 92% of respondents feeling their role made a difference to our patients. We were also recognised nationally for our workforce health and wellbeing initiatives.
At Mid Cheshire, we value our staff and appreciate that in order to give our patients the best quality, compassionate care, we also need to look after our colleagues.
Job description
Job responsibilities
The teams within Medical Records provide the following functions:
- Appointments responsible for booking outpatient appointments, managing waiting lists and liaising directly with patients or carers. This role is desk based.
- Reception welcoming patients to the hospital, reviewing key patient information is entered accurately within the patient administration system and confirming attendance/rescheduling urgent follow-up appointments. This role is desk based.
- Call Centre a central contact centre that manage telephone queries from patients/ carers and requests to rebook appointments. This role is desk based.
- Library responsible for storage, retrieval and management of patient health records. This role can be physically demanding.
- Clinic Prep/Treatment centre/Admissions prepare patient records prior to their outpatient appointment, day case surgery or planned admission. This role is a mixture of desk based and can be physical demanding.
Successful applicants will need to demonstrate:
- Excellent communication skills
- Customer service experience
- Computer literacy
- Self- motivation
- Good organisational skills
- Ability to pay attention to detail
Job description
Job responsibilities
The teams within Medical Records provide the following functions:
- Appointments responsible for booking outpatient appointments, managing waiting lists and liaising directly with patients or carers. This role is desk based.
- Reception welcoming patients to the hospital, reviewing key patient information is entered accurately within the patient administration system and confirming attendance/rescheduling urgent follow-up appointments. This role is desk based.
- Call Centre a central contact centre that manage telephone queries from patients/ carers and requests to rebook appointments. This role is desk based.
- Library responsible for storage, retrieval and management of patient health records. This role can be physically demanding.
- Clinic Prep/Treatment centre/Admissions prepare patient records prior to their outpatient appointment, day case surgery or planned admission. This role is a mixture of desk based and can be physical demanding.
Successful applicants will need to demonstrate:
- Excellent communication skills
- Customer service experience
- Computer literacy
- Self- motivation
- Good organisational skills
- Ability to pay attention to detail
Person Specification
Qualifications
Essential
- GCSE Maths and English (grade C or above), or equivalent qualifications. Or Successful completion of the rotational apprenticeship scheme within Health Records/Outpatients.
- Awareness of the need for confidentiality in accordance with Data Protection Act and national/local guidelines
Desirable
- Knowledge of Trust systems: PCS, Somerset, NHS e-Referral Service, Bookwise, Envoy.
Skills
Essential
- Ability to communicate well verbally and in writing.
- Effective customer service skills
- Patient centred, adaptable, willing to change and suggest ideas for improvement
- Ability to work as part of a team and under own supervision
- Ability to work under pressure in a methodical and logical manner
Desirable
- Ability to solve problems & make decisions under pressure.
Experience
Essential
- Customer Service training/experience
- Proficient use of Microsoft office
Person Specification
Qualifications
Essential
- GCSE Maths and English (grade C or above), or equivalent qualifications. Or Successful completion of the rotational apprenticeship scheme within Health Records/Outpatients.
- Awareness of the need for confidentiality in accordance with Data Protection Act and national/local guidelines
Desirable
- Knowledge of Trust systems: PCS, Somerset, NHS e-Referral Service, Bookwise, Envoy.
Skills
Essential
- Ability to communicate well verbally and in writing.
- Effective customer service skills
- Patient centred, adaptable, willing to change and suggest ideas for improvement
- Ability to work as part of a team and under own supervision
- Ability to work under pressure in a methodical and logical manner
Desirable
- Ability to solve problems & make decisions under pressure.
Experience
Essential
- Customer Service training/experience
- Proficient use of Microsoft office
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
