Job summary
Cheshire East Integrated Care Partnership (CE ICP) is a rapidly developing alliance of health and social care providers collaborating to deliver health care to our population. This exciting role provides an exceptional opportunity for a forward thinking, enthusiastic and innovative Care Community Team Personal Assistant.
Main duties of the job
Mainly supporting the Care Community Support Managers, Coaches, Service Managers and Clinical Leads the Personal Assistant will be responsible for:
Maintaining accurate, efficient and proactive diary and email management for the Care Community team/s, arranging both in-house and external meetings via Teams, face to face or 'blended' meetings;
Preparing Agendas, Minuting meetings and producing Action Logs and Decision Logs as required;
Preparing Powerpoint presentations and Excel spreadsheets;
Maintaining the social media platforms for each respective Care Community;
Organisation of and attendance at the Care Community 'Hubs' and other events as required;
Other ad hoc duties as required.
You will be used to constant prioritisation, acting as a gatekeeper and playing an ambassadorial role in the absence of the Teams you support whilst working closely with the Care Community Teams and external partner organisations.
About us
Mid Cheshire Hospitals NHS Foundation Trust provides a full range of hospital and community services for people across East Cheshire (population 399K) and West Cheshire and Chester (population 357K).
The Trust provides high quality planned and emergency care, cardiac, critical care, child health, maternity services and intermediate care at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.
The Trust provides 500 beds and employs over 5,000 members of staff.
A wide range of community services is provided across 26 medical centres and schools by Central Cheshire Integrated Care Partnership, in collaboration with Cheshire and Wirral Partnership NHS FT and the South Cheshire and Vale Royal GP Alliance.
With the formation of Integrated Care Systems in July 2022, the Trust became a strategic partner in Cheshire East and Cheshire West and Chester 'places' and is part of the Cheshire and Merseyside partnership, caring for a population of over 2.7million.
During the Coronavirus pandemic, the Trust was recognised nationally for its 'Be Safe Be EquiPPEd' campaign.Mid Cheshire Hospitals NHS Foundation Trust has been included in the Government's 'New Hospital Programme' to replace the current estate and enable the transformation of healthcare for our community.
At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.
Job description
Job responsibilities
Ideal applicants are required to:
Have a friendly, flexible, highly approachable and professional attitude;
Be able to work to deadlines;
Be a strong team player with great communication skills;
Have the ability to think ahead as well as outside the box and possess meticulous organisational skills;
Possess strong MS office skills and have experience of working in a highly confidential environment;
Possess relevant typing certificates (or equivalent) and have proven previous experience of supporting at Personal Assistant level;
Have proven experience at Minuting complex, multi-agency meetings
There are 8 Care Communities within Cheshire East ICP - BDP (Bollington, Disley, Poynton); CHOC (Congleton and Holmes Chapel); Macclesfield, Knutsford, CHAW (Chelford, Handforth, Alderley Edge and Wilmslow); Nantwich & Rural; SMASH (Sandbach, Middlewich, Alsager, Shavington, Haslington) and Crewe) and the 1.0 WTE post available will require collaborative working across all 8 sites. The post is on a full-time basis but applications will be considered to suitable applicants on a full time or job share basis.
The role will be to primarily support the SMASH and Crewe teams with the main base for the role being Infinity House, Crewe. There is however a requirement to travel across all 8 Care Communities as required to support projects/cross cover for other Care Community Personal Assistants.
Job description
Job responsibilities
Ideal applicants are required to:
Have a friendly, flexible, highly approachable and professional attitude;
Be able to work to deadlines;
Be a strong team player with great communication skills;
Have the ability to think ahead as well as outside the box and possess meticulous organisational skills;
Possess strong MS office skills and have experience of working in a highly confidential environment;
Possess relevant typing certificates (or equivalent) and have proven previous experience of supporting at Personal Assistant level;
Have proven experience at Minuting complex, multi-agency meetings
There are 8 Care Communities within Cheshire East ICP - BDP (Bollington, Disley, Poynton); CHOC (Congleton and Holmes Chapel); Macclesfield, Knutsford, CHAW (Chelford, Handforth, Alderley Edge and Wilmslow); Nantwich & Rural; SMASH (Sandbach, Middlewich, Alsager, Shavington, Haslington) and Crewe) and the 1.0 WTE post available will require collaborative working across all 8 sites. The post is on a full-time basis but applications will be considered to suitable applicants on a full time or job share basis.
The role will be to primarily support the SMASH and Crewe teams with the main base for the role being Infinity House, Crewe. There is however a requirement to travel across all 8 Care Communities as required to support projects/cross cover for other Care Community Personal Assistants.
Person Specification
Shortlisting
Essential
- Excellent knowledge of Microsoft Office (including Outlook, Word, Excel and Powerpoint)
- Management of multiple diaries
- Excellent verbal and written communication skills
- Proven Minute taking skills for complex, multi-agency meetings
- RSA or OCR Typing/Text Production and Word Processing Level 3 or equivalent to 70 wpm
Desirable
- Ability to perform a wide range of duties according to the Job Description
- Proven Minute taking skills for complex, multi agency meetings
- Excellent knowledge of Microsoft Office (including Outlook, Word, Excel and Powerpoint)
- Excellent verbal and written communication skills
- RSA or OCR Typing/Text Production and Word Processing Level 3 or equivalent
Desirable Criteria
Desirable
- Ability to perform a wide range of duties according to the Job Description
Essential Criteria
Essential
- Excellent knowledge of Microsoft Office (including Outlook, Word, Excel and Powerpoint)
- Management of multiple diaries
- Excellent verbal and written communication skills
- Proven Minute taking skills for complex, multi-agency meetings
- RSA or OCR Typing/Text Production and Word Processing Level 3 or equivalent to 70 wpm
- NVQ Level 3 in Business Administration or equivalent qualification or experience in a Secretarial or Administrative role
Person Specification
Shortlisting
Essential
- Excellent knowledge of Microsoft Office (including Outlook, Word, Excel and Powerpoint)
- Management of multiple diaries
- Excellent verbal and written communication skills
- Proven Minute taking skills for complex, multi-agency meetings
- RSA or OCR Typing/Text Production and Word Processing Level 3 or equivalent to 70 wpm
Desirable
- Ability to perform a wide range of duties according to the Job Description
- Proven Minute taking skills for complex, multi agency meetings
- Excellent knowledge of Microsoft Office (including Outlook, Word, Excel and Powerpoint)
- Excellent verbal and written communication skills
- RSA or OCR Typing/Text Production and Word Processing Level 3 or equivalent
Desirable Criteria
Desirable
- Ability to perform a wide range of duties according to the Job Description
Essential Criteria
Essential
- Excellent knowledge of Microsoft Office (including Outlook, Word, Excel and Powerpoint)
- Management of multiple diaries
- Excellent verbal and written communication skills
- Proven Minute taking skills for complex, multi-agency meetings
- RSA or OCR Typing/Text Production and Word Processing Level 3 or equivalent to 70 wpm
- NVQ Level 3 in Business Administration or equivalent qualification or experience in a Secretarial or Administrative role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
