Digital Project Coordinator

Job description

Job responsibilities

• To maintain the portfolios for the relevant Programmes, ensuring all projects have fully complete and accurate project documentation including version control
• Develop and maintain project PIDs, RAID log and highlight reports
• To ensure the right people are invited for meetings, as well as organizing and facilitating these events
• Ensure project documentation is prepared in a timely and efficient manner
• Support the production of project reports when required
• Attend relevant meetings, documenting minutes and actions
• Involvement in any aspect relating to relevant projects including training, communications, testing and workshops.
• Prepare project/programme status reports when required
• Collect and maintain specific project data
• Support the Digital Programme Manager with governance arrangements and board meetings
• Management of individual project budgets
• Liaising with third party suppliers
• Develop and maintain strong working relationships with a number of operational, clinical and corporate departments
• Production of highlight reports
• Maintenance of RAG status reports for all projects and reporting any changes through appropriate channels
• Managing some small scale projects as part of development

Person Specification

Education

Essential

• Expertise within IM&T projects, through diploma and/or practical experience
• Evidence of on-going personal and professional development

Desirable

• Prince 2 Foundation Project

Experience

Essential

• Experience of IM&T project change and delivery
• Provide and receive complex information; persuasive, motivational, negotiating, training skills are required
• Experience of supporting projects and their supporting documentation such as risk and issue logs, lessons learnt and communication plans
• Experience of effectively communicating with a range of stakeholders using a variety of methods

Desirable

• Experience of working within the NHS
• Awareness of NHS Information Governance principles

Skills

Essential

• Clear communicator with excellent writing skills
• In-depth knowledge of administrative procedures, project management or information analysis
• Accurate note taking at project portfolio meetings
• Proven relationship management skills, able to build and maintain positive and productive relationships across a range of stakeholders
• Ability to encourage group of project managers to follow standards of the relevant Programmes
• Good numeracy for maintaining project budgets
• Experience in the use of the Microsoft TM Office toolset email, web browsers and project management tools.

Desirable

• Ability to compare a range of options when failures to meet project standards have been identified

Personal Attributes

Essential

• Highly motivated and able to work on own initiative
• Professional, calm and efficient manner
• Enthusiastic and self aware
• Reliable, adaptable and dependable
• Attention to detail
• Team focused

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Alder Hey Children's NHS Foundation Trust

Address

Alder Hey Children's Hospital

Liverpool

L12 2AP

Employer's website

https://alderhey.nhs.uk/ (Opens in a new tab)