Job summary
This is an apprenticeship post. The post holder will be responsible for a comprehensive admin support for the new Alder Hey Clinical Research Development Program and will undertake a range of admin and clerical duties. The post holder will work under the direction of the Professor Lead and will be required to work flexibly to ensure the needs of the service are met. The post holder will complete a Level 3 Business Administrator Apprenticeship Standard with Wirral Met College and study for at least 6 hours of their working hours with the college and at their place of work. For those individuals joining the Trust to undertake an apprenticeship, it is expected that the apprenticeship be fully completed. If the post holder does not complete the apprenticeship, this would be in breach of both this agreement and the role and the employment contract may be terminated.
This is an annex 21 post. 65% of the top of band 3 for the 1st year, 70% of the top of band 3 for the 2nd year and then 75% of the top of band 3 for the 3rd year. If this takes the salary under national minimum wage, it will be topped up to comply with the national minimum wage
Annex A: Eligibility criteria (who we fund)
UK nationals or other persons with a right of abode have an eligible residency status if they have been ordinarily resident in the UK or the British Overseas Territories, or the Crown Dependencies (Channel Islands and Isle of Man) for at least the previous 3 years on the first day of the apprenticeship
Main duties of the job
Main duties will be to:
- Collate and maintain a list of all NAHPS undertaking MScs and PhDs in the Trust
- Establish an email list of senior NAHPs/HCPS
- Advertise, plan and coordinate educational activities and share information
- Act as the first point of contact for NAHP research in Alder Hey
- Organise educational events/conferences/study days
- Manage the applications for funding studentships and mentors
- Work with IT Team and CRD to develop a link to a dedicated webpage for NAHP research
- Be able to work with the professor lead to manage the budget
- Keep a record of and monitor progress of all internships, PCAFs and ECRDF at Alder Hey annually and chase them up to provide annual updates on their progress
- To maintain record of research active NAHPs in the Trust and their research activity, outputs and career trajectory
- Populate the research metrics framework annually from all the above
About us
Alder Hey Children's NHS Foundation Trust is a provider of specialist health care to over 275,000 children and young people each year. In addition to the hospital site located in the West Derby area of Liverpool, Alder Hey has a presence in community outreach sites and, in collaboration with other providers, our clinicians help deliver care closer to patients' homes by holding local clinics at locations from Cumbria to Shropshire, in Wales and the Isle of Man. The Trust also provides inpatient care for children with complex mental health needs at our Alder Park building in the nearby borough of Sefton.
We currently have more than 4,000 staff working across our community and hospital sites. We're also a teaching and training hospital providing education and training to around 540 medical and over 500 nursing and allied health professional students each year.
As black and minority ethnic (BME) employees are currently under-represented in this area, we particularly welcome applications from members of our BME communities. All appointments will be made on merit.
Job description
Job responsibilities
Main duties and Responsibilities
Communication
- To deal effectively and efficiently with telephone, email and face to face enquires from all staff groups and clients in a professional manner
- To take an active part in team meetings, take notes from meetings and contribute to and comment on proposals relating to relevant policies for work are
Analytical skills
- Ensure accurate and appropriate action is taken with regards to all clinical data and information
- To use own initiative within the remit of the pos
Planning and organising skills
- To prioritise workload ensuring that tasks are completed in a timely fashion to meet deadlines if required
- To independently manage and prioritise own workload
- Effective time management as there will be an expectation that the post holder will have to complete some of the apprenticeship work in their own time in addition to studying for at least 6 hours of their working hours
Physical skills
- The post holder will be required to have frequent use of a VDU screen for data entry
- The post holder will require good keyboard skill
Responsibility for customer care
- Deal with all enquiries from staff and clients in a confidential and professional manne
Responsibility for policy/service development
- To comply with all Trust and local departmental policies and procedures
- To be responsible for the general housekeeping of own work area, as well as departmental common areas, reporting any faulty or broken equipment and adhering to the Trust Risk Management Strategy
- Undergo all statutory/mandatory training as and when required
- To take reasonable care for the health and safety of oneself, as well as others
- Adhere to Trust risk management policies to ensure a safe working environment
- The post holder is required to comply with the Trust policies on infection prevention and control, bringing any deficiencies to the attention of the Line Manager
Please see job description for full details
Job description
Job responsibilities
Main duties and Responsibilities
Communication
- To deal effectively and efficiently with telephone, email and face to face enquires from all staff groups and clients in a professional manner
- To take an active part in team meetings, take notes from meetings and contribute to and comment on proposals relating to relevant policies for work are
Analytical skills
- Ensure accurate and appropriate action is taken with regards to all clinical data and information
- To use own initiative within the remit of the pos
Planning and organising skills
- To prioritise workload ensuring that tasks are completed in a timely fashion to meet deadlines if required
- To independently manage and prioritise own workload
- Effective time management as there will be an expectation that the post holder will have to complete some of the apprenticeship work in their own time in addition to studying for at least 6 hours of their working hours
Physical skills
- The post holder will be required to have frequent use of a VDU screen for data entry
- The post holder will require good keyboard skill
Responsibility for customer care
- Deal with all enquiries from staff and clients in a confidential and professional manne
Responsibility for policy/service development
- To comply with all Trust and local departmental policies and procedures
- To be responsible for the general housekeeping of own work area, as well as departmental common areas, reporting any faulty or broken equipment and adhering to the Trust Risk Management Strategy
- Undergo all statutory/mandatory training as and when required
- To take reasonable care for the health and safety of oneself, as well as others
- Adhere to Trust risk management policies to ensure a safe working environment
- The post holder is required to comply with the Trust policies on infection prevention and control, bringing any deficiencies to the attention of the Line Manager
Please see job description for full details
Person Specification
Education and Training
Essential
- Level 2 Maths and English or equivalent qualifications (i.e. GCSEs grades A*- C/9 - 4, A-levels or Level 2 Maths and English Functional Skills)
- Applicants cannot apply for this position if they already hold equivalent qualifications at the same and or above the level of this apprenticeship standard as they must be in a position to acquire significant new knowledge, skills and behaviours as part of the apprenticeship training.
Experience
Essential
- Good skills in the use of Microsoft Word, PowerPoint, Excel, MS Teams and MS Forms and the creation of links and QR codes
Knowledge
Essential
- Ability to create eye catching flyers to advertise opportunities Ability to use social media in a professional manner to enhance the reputation of Alder Hey and the charity
Skills
Essential
- Budgeting skills Effective IT skills Excellent verbal and written communication skills Effective time management skills
Personal Attributes
Essential
- Polite, courteous and a professional email and phone manner
- Have lived in UK / EU / EEA for 3 years (apprenticeship requirement)
Person Specification
Education and Training
Essential
- Level 2 Maths and English or equivalent qualifications (i.e. GCSEs grades A*- C/9 - 4, A-levels or Level 2 Maths and English Functional Skills)
- Applicants cannot apply for this position if they already hold equivalent qualifications at the same and or above the level of this apprenticeship standard as they must be in a position to acquire significant new knowledge, skills and behaviours as part of the apprenticeship training.
Experience
Essential
- Good skills in the use of Microsoft Word, PowerPoint, Excel, MS Teams and MS Forms and the creation of links and QR codes
Knowledge
Essential
- Ability to create eye catching flyers to advertise opportunities Ability to use social media in a professional manner to enhance the reputation of Alder Hey and the charity
Skills
Essential
- Budgeting skills Effective IT skills Excellent verbal and written communication skills Effective time management skills
Personal Attributes
Essential
- Polite, courteous and a professional email and phone manner
- Have lived in UK / EU / EEA for 3 years (apprenticeship requirement)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
