Job summary
An
exciting opportunity has arisen for a Stock/Procurement Co-ordinator to join
Liverpool Heart and Chest Hospitals busy Theatre Department. The role will focus primarily on the receiving
and distribution of stock within the theatre department, but will also include
some administration duties.
You
will assist the Theatre management team in maintaining the efficient supply of
equipment and goods to the theatre department, as well as some general
administration duties.
The successful candidate will be enthusiastic, highly
motivated and have a willingness to learn new skills; You must be able to work
well under pressure and have past experience of working with stock/procurement.
You will be able to effectively prioritise your own
workload within set timescales and be confident to work alone or as part of a
team.
Main duties of the job
Responsibility for maintaining the efficient supply of equipment and goods to the Theatre
department.
Responsibility for tracking equipment within the department and ensuring that
this equipment is fit for purpose and available at the point of care.
Liaising with Supplies team and sales representatives to ensure
that all products are received and paid for in a manner which limits
discrepancies.
Support the Theatre management team and Finance
department in ensuring all financial transactions are recorded accurately.
General Admin duties to
support the Theatre management team
Support the Business Manager and Operational Support
manager in keeping accurate records on the ICS patient theatre management module
About us
As the largest
single site specialist heart and chest hospital in the UK, we, at Liverpool
Heart and Chest Hospital, have a clear vision 'to
be the best cardiothoracic integrated healthcare organisation'.
We provide specialist
services in cardiothoracic surgery, cardiology, respiratory medicine both in
the hospital and out in the community.
We serve a
catchment area of 2.8 million people, spanning Merseyside, Cheshire, North
Wales and the Isle of Man, and increasingly we receive referrals from outside
these areas for highly specialised services such as aortics.
Our reputation for
strong performance is important in delivering the best
care for our patients and high quality clinical services. This is
underpinned by a culture of research and innovation, delivered in modern estate
and our encouragement of flexible working in a variety of forms.
Please visit our website - https://www.lhch.nhs.uk/
Please follow this link for a
tour of our site - https://bit.ly/36ylsoq
Job description
Job responsibilities
JOB SUMMARY
The post holder will be
responsible for maintaining the efficient supply of equipment and goods to the Theatre
department.
The post holder will be
responsible for tracking equipment within the department and will ensure that
this equipment is fit for purpose and available at the point of care.
The postholder will be
responsible for liaison with Supplies team and sales representatives to ensure
that all products are received and paid for in a manner which limits
discrepancies.
The postholder will
work closely with the Business Manager, Operational Support Manager and Finance
department to ensure all financial transactions are recorded accurately.
General Admin duties to
support the Theatre management team
The postholder will support the Business Manager and Operational Support
manager in keeping accurate records on the ICS theatre management module
PRINCIPAL ACCOUNTABILITIES
MANAGERIAL/LEADERSHIP
Management
of stock systems / databases to ensure adequate stock levels are maintained for
theatre.
Act as
central point of contact for all stock enquiries. Demonstrating robust communication skills and
the ability to liaise with all multidisciplinary team members and other
departments.
ORGANISATIONAL
Deal
with all internal and external stock / goods enquiries.
To
liaise with the Theatre management team and supplies team regarding products
and lead times
Perform
regular stock checks and adjust par levels of stock in line with theatre
demand. Ensuring Omnicell database
accurately reflects current stock quantities on hand.
Raising
orders via SBS procurement for any high cost items.
Controlling
consignment stock (new stock, re-calls and returns etc).
Negotiate
prices / quantities in conjunction with with Business Manager and Supplies
Team.
To
assist as necessary with the order of equipment from suppliers.
Liaise
with supply companies to ensure the efficient supply of medical goods.
Co-ordinate
and plan with supplies quantities and sizes to be held on consignment.
Investigate
internal and external enquiries regarding stock and report back promptly.
Report
any problems with computerised stock system to the IT department.
Deal
with requests to source and obtain specialised products.
Liaise
with other Trusts for the loan of products when required.
Keep
accurate recordings of theatre activity on the ICS theatre module.
General
administration duties such on-call rotas, healthroster.
QUALITY
Access
trust systems such as SBS supply chain reports / SBS usage / Omnicell database.
Work in
collaboration with Trust Procurement / Theatre management team to ensure theatre
is receiving best cost of consumables
(directly or via NHS Supply chain). Make
suggestions that will contribute towards unit Cost Improvement Programme.
Maintain
stock inventory for Theatre.
Collect
and collate purchasing information.
Ensure
efficiency of the service by maintaining accurate spreadsheets in order to
ensure correct payment of goods.
Arrange
for returns of unwanted goods in accordance with clinical preference.
Attendance
at stock meetings as required.
Job description
Job responsibilities
JOB SUMMARY
The post holder will be
responsible for maintaining the efficient supply of equipment and goods to the Theatre
department.
The post holder will be
responsible for tracking equipment within the department and will ensure that
this equipment is fit for purpose and available at the point of care.
The postholder will be
responsible for liaison with Supplies team and sales representatives to ensure
that all products are received and paid for in a manner which limits
discrepancies.
The postholder will
work closely with the Business Manager, Operational Support Manager and Finance
department to ensure all financial transactions are recorded accurately.
General Admin duties to
support the Theatre management team
The postholder will support the Business Manager and Operational Support
manager in keeping accurate records on the ICS theatre management module
PRINCIPAL ACCOUNTABILITIES
MANAGERIAL/LEADERSHIP
Management
of stock systems / databases to ensure adequate stock levels are maintained for
theatre.
Act as
central point of contact for all stock enquiries. Demonstrating robust communication skills and
the ability to liaise with all multidisciplinary team members and other
departments.
ORGANISATIONAL
Deal
with all internal and external stock / goods enquiries.
To
liaise with the Theatre management team and supplies team regarding products
and lead times
Perform
regular stock checks and adjust par levels of stock in line with theatre
demand. Ensuring Omnicell database
accurately reflects current stock quantities on hand.
Raising
orders via SBS procurement for any high cost items.
Controlling
consignment stock (new stock, re-calls and returns etc).
Negotiate
prices / quantities in conjunction with with Business Manager and Supplies
Team.
To
assist as necessary with the order of equipment from suppliers.
Liaise
with supply companies to ensure the efficient supply of medical goods.
Co-ordinate
and plan with supplies quantities and sizes to be held on consignment.
Investigate
internal and external enquiries regarding stock and report back promptly.
Report
any problems with computerised stock system to the IT department.
Deal
with requests to source and obtain specialised products.
Liaise
with other Trusts for the loan of products when required.
Keep
accurate recordings of theatre activity on the ICS theatre module.
General
administration duties such on-call rotas, healthroster.
QUALITY
Access
trust systems such as SBS supply chain reports / SBS usage / Omnicell database.
Work in
collaboration with Trust Procurement / Theatre management team to ensure theatre
is receiving best cost of consumables
(directly or via NHS Supply chain). Make
suggestions that will contribute towards unit Cost Improvement Programme.
Maintain
stock inventory for Theatre.
Collect
and collate purchasing information.
Ensure
efficiency of the service by maintaining accurate spreadsheets in order to
ensure correct payment of goods.
Arrange
for returns of unwanted goods in accordance with clinical preference.
Attendance
at stock meetings as required.
Person Specification
Qualifications
Essential
- Willingness to undertake inhouse competency assessment eg. Skills for health
- Demonstrate proficiency in numeracy and literacy skills at level 2
Desirable
- NVQ level III/Chartered Institute of Purchasing and Supply or relevant experience
Experience
Essential
- Experience of working in a health care setting
- Experience of working with stock management systems eg. Theatre Intelligent Storage Systems, eg. Oracle
- Experience with patient focused theatre management system. Eg. ICS/Silverlink
Skills and abilities
Essential
- Communicates clearly in a written and spoken word with all members of the Multi Disciplinary Team.
- Be an effective team worker.
- Able to present factual information and refer questions to more senior members of staff where appropriate.
- Ability to understand the importance of confidentiality.
- Ability to prioritise and manage own workload.
- Ability to understand the importance of maintaining a clean and safe environment.
- Good IT skills including knowledge of excel and Microsoft word
- Good attendance record.
- Able to perform a wide range of administration duties.
Values and behaviours
Essential
- Excellent
- Compassionate
- Safe
Person Specification
Qualifications
Essential
- Willingness to undertake inhouse competency assessment eg. Skills for health
- Demonstrate proficiency in numeracy and literacy skills at level 2
Desirable
- NVQ level III/Chartered Institute of Purchasing and Supply or relevant experience
Experience
Essential
- Experience of working in a health care setting
- Experience of working with stock management systems eg. Theatre Intelligent Storage Systems, eg. Oracle
- Experience with patient focused theatre management system. Eg. ICS/Silverlink
Skills and abilities
Essential
- Communicates clearly in a written and spoken word with all members of the Multi Disciplinary Team.
- Be an effective team worker.
- Able to present factual information and refer questions to more senior members of staff where appropriate.
- Ability to understand the importance of confidentiality.
- Ability to prioritise and manage own workload.
- Ability to understand the importance of maintaining a clean and safe environment.
- Good IT skills including knowledge of excel and Microsoft word
- Good attendance record.
- Able to perform a wide range of administration duties.
Values and behaviours
Essential
- Excellent
- Compassionate
- Safe
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
