Resourcing Officer
This job is now closed
Job summary
An opportunity has arisen for a Resourcing Officer to join our Outstanding Trust. This is an excellent opportunity to join the resourcing and wider HR team and develop your existing skillset in this area. Reporting to the Recruitment and Employee Services Team Leader the post holder will act as a source of expertise for recruiting managers and employees across the Trust.
As part of an active recruitment team you will pro-actively support managers across different divisions within the hospital to ensure sufficient staffing levels. Equally you will support employees with various contractual changes through their employment journey with the Trust.
Main duties of the job
As an effective communicator, you will be the first point of contact for managers, employees and prospective employees; providing expert advice regarding recruitment and terms and conditions eg: salary, acting up, eligibility to work in the UK, mandatory pre-employment checks and other employment related matters. You will be required to provide an efficient and effective administrative recruitment service, ensuring compliance with department procedures and safe recruitment processes.
The successful candidate will embrace the challenge of working in a demanding environment where excellent customer service skills and attention to detail are paramount. Working well as part of a team in addition to being able to use personal initiative is essential, as is a clear commitment to providing a high standard of customer service.
Experience of high volume recruitment and knowledge of recruitment best practices is essential.
About us
As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.
We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community.
We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.
Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.
Please visit our website - https://www.lhch.nhs.uk/
Please follow this link for a tour of our site - https://bit.ly/36ylsoq
Details
Date posted
15 September 2021
Pay scheme
Agenda for change
Band
Band 3
Salary
£20,330 to £21,777 a year
Contract
Permanent
Working pattern
Full-time
Reference number
C9410-21-5247
Job locations
Liverpool Heart and Chest Hospital
Thomas Drive
Liverpool
Merseyside
L14 3PE
Job description
Job responsibilities
JOB DESCRIPTION
POST:
BANDING:
ACCOUNTABLE TO:
Resourcing Officer
Band 3
Recruitment and Employee Services Team Leader
JOB SUMMARY
The Resourcing Officer recruitment service for recruitment.
will be providing a pro-active and customer focused substantive, fixed term, medical staffing and volume
The post holder will actively manage the administration of the full recruitment cycle, liaising with new employees, recruiting managers, occupational health and the other organisations outside of the Trust to maximise the efficiency of the recruitment process. Ensures that all pre-employment checks are completed that are required under NHS best practice guidance, and in line with the Trusts timescales in relation to recruitment.
The post holder will be delivering administrative support and best practice advice on the recruitment and selection of staff across the Trust; ensuring that all the contractual documentation is provided to the Trust and the employee in line with established HR standards.
The post holder will complete the recruitment workflow for all roles across the Trust to ensure that recruitment managers and candidates experience excellent customer focussed service. This will require taking a proactive approach to any challenges which may occur to ensure start dates are adhered to and contractual administration and on boarding has been completed.
The post holder will complete day to day transactional HR services including contract changes, payroll processing, expenses, and salary sacrifice schemes.
The Resourcing Officer will also support the Recruitment and Employee Services Team Leader with designated responsibilities such as , volume recruitment, providing information to provide resourcing reports, assisting with development of the Applicant Tracking, Induction, and Onboarding.
PRINCIPAL ACCOUNTABILITIES
Proactively completing recruitment and transactional HR duties across whilst ensuring that future activities are prepared for and planned in advance
Responsible for completing/undertaking pre-employment safer recruitment checks on all candidates including references, DBS checks, Occupational Health checks, right to work and immigration checks, and any other regulatory/legislative requirements
Completing and managing the scheduling of candidate sign on appointments of all levels to carry out the ID checks.
Managing both the manager and the candidates expectations throughout the recruitment process, providing advice and support for both candidates and managers on the correct provision of documentation to evidence the necessary checks.
Maintaining information on the status of vacancies and to put systems in place for the regular and on-going collation of statistics on vacancies.
Completing HR transactional duties including, contract changes, payroll processing, expenses, and salary sacrifice schemes
Ensuring the accurate and timely maintenance of personal files and to ensure that employee records and data security are maintained in line with Trust procedures and employment legislation.
Maintaining a high level of confidentiality at all times and to be aware of the sensitive nature of the data processed and ensuring this is complied with across the Team.
Escalating recruitment that requires a risk assessment by the Trust in order to start a candidate
Utilising the NHS Jobs system and ESR system to create appointments ensuring that all new starter and pre-employment checks have been completed, and matched appropriately with NHS Jobs.
Facilitating the vacancy approval process across the trust and escalating any queries on the process
Liaison with the DBS checking service ensuring timely return of DBS checks
Ensuring own workload is managed in accordance within defined key performance indicators, schedules, and deadlines, and escalating issues appropriately and timely
Participation at volume recruitment events, completing duties as appropriate and attend/participate in any Trust open days
Ensure accurate and timely input of all employee data in line with any published schedules working in partnership with the Payroll Service Provider.
Liaison with appropriate departments for the on-boarding of new staff, including Induction, Payroll, and IT to ensure that the process is customer focussed
Ensure contracts of employment are accurate and issued within agreed timescales
Manage the online recruitment system effectively, uploading adverts, responding to queries and sorting applications on a daily basis.
Manage recruitment and selection filing systems; manually and electronically, for all past and present vacancies in accordance with legal requirements
Answer day-to-day general recruitment and transactional services queries from staff regarding recruitment, new starters, DBS, Occupation Health checks.
Manage honorary contract and various ad-hoc temporary staffing requests
Manage the Internet and Intranet recruitment pages ensuring detail is up date
Ensuring up to date recruitment templates, and processes are used in accordance with trust branding ensuring that adverts, and associated administration reflects this
Creating reporting and administration templates utilising NHS Jobs and ESR.
Provide activity data to feed into the creation of accurate reports
To advise hiring managers on appropriate or suitable advertising options available
To support the Resourcing Co-ordinator with completing updates to policies and procedures to ensure that these reflect the needs of the Trust, good practice and employment law.
Advise managers and staff on corporate and local induction requirements.
Support the running of corporate induction events
To attend and undertake minutes at meetings as required.
To undertake ad hoc projects as required.
To undertake any additional appropriate tasks as required.
GENERAL STATEMENTS
CONFIDENTIALITY
All employees must adhere to policies and procedures relating to Information Governance, Confidentiality and Information Security.
RISK MANAGEMENT
The Trust is committed to approaching the control of risks in a strategic and organised manner.
The postholder must be aware of their individual responsibilities as detailed in the Trusts Risk Management, Health & Safety and Incident policies, and those under the Health and Safety at Work Act. This includes the reporting of any untoward incident, accident, potential or actual hazard identified.
SAFEGUARDING
All staff are required to be familiar with the arrangements for safeguarding children, young people and vulnerable adults and support the organisation in promoting the welfare of children, young people and vulnerable adults.
Staff working directly with children, young people and vulnerable adults will have a responsibility to ensure safeguarding and promoting their welfare forms an integral part of their duties.
Staff who come into contact with children, vulnerable adults, parents and carers in the course of their work and/or have access to records will have responsibilities to safeguard and promote the welfare of children, young people and vulnerable adults.
Staff who come into contact in the course of their duties, with parents, carers or other significant adults or children, young people and vulnerable adults should always be mindful of safeguarding and promotion of the welfare of these individuals.
HEALTH AND WELLBEING
The Trust is a Health Promoting Hospital. The Trust expects that when you are presented with opportunities to improve the lifestyle of our patients you seek help from appropriately trained clinical staff to ensure patients are supported and assisted in making the necessary lifestyle changes. This is in accordance with best practice as described in the DoH white paper Choosing Health Making Healthy Choices Easier.
EQUAL OPPORTUNITIES
The Liverpool Heart & Chest Hospital NHS Foundation Trust is committed to achieving equal opportunities. All employees are expected to observe this policy in relation to the public and fellow employees.
All staff are expected to adhere to, and act in accordance with, the values & behaviours of the Trust.
This document is intended to be used as a guide to the general scope of duties involved in this post. It is not exhaustive and should not therefore be used as a rigid specification. It will be kept under review and amended as required in consultation with the postholder.
Job description
Job responsibilities
JOB DESCRIPTION
POST:
BANDING:
ACCOUNTABLE TO:
Resourcing Officer
Band 3
Recruitment and Employee Services Team Leader
JOB SUMMARY
The Resourcing Officer recruitment service for recruitment.
will be providing a pro-active and customer focused substantive, fixed term, medical staffing and volume
The post holder will actively manage the administration of the full recruitment cycle, liaising with new employees, recruiting managers, occupational health and the other organisations outside of the Trust to maximise the efficiency of the recruitment process. Ensures that all pre-employment checks are completed that are required under NHS best practice guidance, and in line with the Trusts timescales in relation to recruitment.
The post holder will be delivering administrative support and best practice advice on the recruitment and selection of staff across the Trust; ensuring that all the contractual documentation is provided to the Trust and the employee in line with established HR standards.
The post holder will complete the recruitment workflow for all roles across the Trust to ensure that recruitment managers and candidates experience excellent customer focussed service. This will require taking a proactive approach to any challenges which may occur to ensure start dates are adhered to and contractual administration and on boarding has been completed.
The post holder will complete day to day transactional HR services including contract changes, payroll processing, expenses, and salary sacrifice schemes.
The Resourcing Officer will also support the Recruitment and Employee Services Team Leader with designated responsibilities such as , volume recruitment, providing information to provide resourcing reports, assisting with development of the Applicant Tracking, Induction, and Onboarding.
PRINCIPAL ACCOUNTABILITIES
Proactively completing recruitment and transactional HR duties across whilst ensuring that future activities are prepared for and planned in advance
Responsible for completing/undertaking pre-employment safer recruitment checks on all candidates including references, DBS checks, Occupational Health checks, right to work and immigration checks, and any other regulatory/legislative requirements
Completing and managing the scheduling of candidate sign on appointments of all levels to carry out the ID checks.
Managing both the manager and the candidates expectations throughout the recruitment process, providing advice and support for both candidates and managers on the correct provision of documentation to evidence the necessary checks.
Maintaining information on the status of vacancies and to put systems in place for the regular and on-going collation of statistics on vacancies.
Completing HR transactional duties including, contract changes, payroll processing, expenses, and salary sacrifice schemes
Ensuring the accurate and timely maintenance of personal files and to ensure that employee records and data security are maintained in line with Trust procedures and employment legislation.
Maintaining a high level of confidentiality at all times and to be aware of the sensitive nature of the data processed and ensuring this is complied with across the Team.
Escalating recruitment that requires a risk assessment by the Trust in order to start a candidate
Utilising the NHS Jobs system and ESR system to create appointments ensuring that all new starter and pre-employment checks have been completed, and matched appropriately with NHS Jobs.
Facilitating the vacancy approval process across the trust and escalating any queries on the process
Liaison with the DBS checking service ensuring timely return of DBS checks
Ensuring own workload is managed in accordance within defined key performance indicators, schedules, and deadlines, and escalating issues appropriately and timely
Participation at volume recruitment events, completing duties as appropriate and attend/participate in any Trust open days
Ensure accurate and timely input of all employee data in line with any published schedules working in partnership with the Payroll Service Provider.
Liaison with appropriate departments for the on-boarding of new staff, including Induction, Payroll, and IT to ensure that the process is customer focussed
Ensure contracts of employment are accurate and issued within agreed timescales
Manage the online recruitment system effectively, uploading adverts, responding to queries and sorting applications on a daily basis.
Manage recruitment and selection filing systems; manually and electronically, for all past and present vacancies in accordance with legal requirements
Answer day-to-day general recruitment and transactional services queries from staff regarding recruitment, new starters, DBS, Occupation Health checks.
Manage honorary contract and various ad-hoc temporary staffing requests
Manage the Internet and Intranet recruitment pages ensuring detail is up date
Ensuring up to date recruitment templates, and processes are used in accordance with trust branding ensuring that adverts, and associated administration reflects this
Creating reporting and administration templates utilising NHS Jobs and ESR.
Provide activity data to feed into the creation of accurate reports
To advise hiring managers on appropriate or suitable advertising options available
To support the Resourcing Co-ordinator with completing updates to policies and procedures to ensure that these reflect the needs of the Trust, good practice and employment law.
Advise managers and staff on corporate and local induction requirements.
Support the running of corporate induction events
To attend and undertake minutes at meetings as required.
To undertake ad hoc projects as required.
To undertake any additional appropriate tasks as required.
GENERAL STATEMENTS
CONFIDENTIALITY
All employees must adhere to policies and procedures relating to Information Governance, Confidentiality and Information Security.
RISK MANAGEMENT
The Trust is committed to approaching the control of risks in a strategic and organised manner.
The postholder must be aware of their individual responsibilities as detailed in the Trusts Risk Management, Health & Safety and Incident policies, and those under the Health and Safety at Work Act. This includes the reporting of any untoward incident, accident, potential or actual hazard identified.
SAFEGUARDING
All staff are required to be familiar with the arrangements for safeguarding children, young people and vulnerable adults and support the organisation in promoting the welfare of children, young people and vulnerable adults.
Staff working directly with children, young people and vulnerable adults will have a responsibility to ensure safeguarding and promoting their welfare forms an integral part of their duties.
Staff who come into contact with children, vulnerable adults, parents and carers in the course of their work and/or have access to records will have responsibilities to safeguard and promote the welfare of children, young people and vulnerable adults.
Staff who come into contact in the course of their duties, with parents, carers or other significant adults or children, young people and vulnerable adults should always be mindful of safeguarding and promotion of the welfare of these individuals.
HEALTH AND WELLBEING
The Trust is a Health Promoting Hospital. The Trust expects that when you are presented with opportunities to improve the lifestyle of our patients you seek help from appropriately trained clinical staff to ensure patients are supported and assisted in making the necessary lifestyle changes. This is in accordance with best practice as described in the DoH white paper Choosing Health Making Healthy Choices Easier.
EQUAL OPPORTUNITIES
The Liverpool Heart & Chest Hospital NHS Foundation Trust is committed to achieving equal opportunities. All employees are expected to observe this policy in relation to the public and fellow employees.
All staff are expected to adhere to, and act in accordance with, the values & behaviours of the Trust.
This document is intended to be used as a guide to the general scope of duties involved in this post. It is not exhaustive and should not therefore be used as a rigid specification. It will be kept under review and amended as required in consultation with the postholder.
Person Specification
Qualifications
Essential
- Relevant Diploma/NVQ Level 3 qualification or equivalent training and experience as identified.
- Basic Numeracy Basic Literacy Basic ICT Skills
Desirable
- CIPD or working towards
Experience
Essential
- Up to date knowledge of employment legislation and HR/Recruitment best practice
- Relevant experience in a recruitment environment
- Experience of working with HR/payroll/recruitment systems
- Good working knowledge of current relevant recruitment practice
- Experience of co-ordination of diaries and events. Working to a strict timetable with a defined group
- Intermediate computer skills, both data input and manipulation of data to create reports
- Good working knowledge of recruitment check process to maintain NHS Safer Recruitment Standards including a strong knowledge of DBS process and Right to Work
- Knowledge of Immigration and Border Agency checking criteria
- Experience of dealing directly with clients/customers/line managers that demand immediate attention.
- Good understanding of the importance of confidentiality, data protection and information governance
Desirable
- Experience of providing resourcing options available to include social media and advertising on job boards
- Knowledgeandexperienceof dealing with visa requirements
- Knowledgeandexperienceof dealingwith internationalor overseas recruitment
Values & Behaviours
Essential
- Supportive of other team members Act in ways that support equality and value diversity
- Able to develop own skills and knowledge
- Able to maintain the quality of own work, and to meet timescales and deadlines.
- Consistently polite and professional
- Organised
- Ability to remain calm under pressure
Skills & Abilities
Essential
- Effective written and verbal communication skills the ability to listen, question and provide clear, concise information and advice
- Ability to develop effective working relationships with colleagues across all levels
- Self- motivated and proactive, able to act on own initiative
- Good record management
- Well-developed IT skills Microsoft Office packages and HR/OD IT systems and reporting tools
- Able to work flexibly as part of a team with a willingness to adapt to changes positively
- Ability to manage conflicting priorities when volume of hires fluctuate or unforeseen recruitment events occur
- Good communication skills, able to communicate at all stakeholder levels in order to collect data and information in a timely manner
- Confident to give advice to recruiting managers as appropriate
Desirable
- Ability to use NHS HR/OD information systems such as ESR
Person Specification
Qualifications
Essential
- Relevant Diploma/NVQ Level 3 qualification or equivalent training and experience as identified.
- Basic Numeracy Basic Literacy Basic ICT Skills
Desirable
- CIPD or working towards
Experience
Essential
- Up to date knowledge of employment legislation and HR/Recruitment best practice
- Relevant experience in a recruitment environment
- Experience of working with HR/payroll/recruitment systems
- Good working knowledge of current relevant recruitment practice
- Experience of co-ordination of diaries and events. Working to a strict timetable with a defined group
- Intermediate computer skills, both data input and manipulation of data to create reports
- Good working knowledge of recruitment check process to maintain NHS Safer Recruitment Standards including a strong knowledge of DBS process and Right to Work
- Knowledge of Immigration and Border Agency checking criteria
- Experience of dealing directly with clients/customers/line managers that demand immediate attention.
- Good understanding of the importance of confidentiality, data protection and information governance
Desirable
- Experience of providing resourcing options available to include social media and advertising on job boards
- Knowledgeandexperienceof dealing with visa requirements
- Knowledgeandexperienceof dealingwith internationalor overseas recruitment
Values & Behaviours
Essential
- Supportive of other team members Act in ways that support equality and value diversity
- Able to develop own skills and knowledge
- Able to maintain the quality of own work, and to meet timescales and deadlines.
- Consistently polite and professional
- Organised
- Ability to remain calm under pressure
Skills & Abilities
Essential
- Effective written and verbal communication skills the ability to listen, question and provide clear, concise information and advice
- Ability to develop effective working relationships with colleagues across all levels
- Self- motivated and proactive, able to act on own initiative
- Good record management
- Well-developed IT skills Microsoft Office packages and HR/OD IT systems and reporting tools
- Able to work flexibly as part of a team with a willingness to adapt to changes positively
- Ability to manage conflicting priorities when volume of hires fluctuate or unforeseen recruitment events occur
- Good communication skills, able to communicate at all stakeholder levels in order to collect data and information in a timely manner
- Confident to give advice to recruiting managers as appropriate
Desirable
- Ability to use NHS HR/OD information systems such as ESR
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Liverpool Heart and Chest Hospital
Address
Liverpool Heart and Chest Hospital
Thomas Drive
Liverpool
Merseyside
L14 3PE
Employer's website
Employer details
Employer name
Liverpool Heart and Chest Hospital
Address
Liverpool Heart and Chest Hospital
Thomas Drive
Liverpool
Merseyside
L14 3PE
Employer's website
Employer contact details
For questions about the job, contact:
Details
Date posted
15 September 2021
Pay scheme
Agenda for change
Band
Band 3
Salary
£20,330 to £21,777 a year
Contract
Permanent
Working pattern
Full-time
Reference number
C9410-21-5247
Job locations
Liverpool Heart and Chest Hospital
Thomas Drive
Liverpool
Merseyside
L14 3PE
Privacy notice
Liverpool Heart and Chest Hospital's privacy notice (opens in a new tab)