Job summary
An exciting opportunity has arisen for an Executive Manager and Governance Lead to come and work within The Liverpool Heart and Chest Hospital.
Reporting to the Director of Corporate Affairs, you will be responsible for a wide range of activities including supporting the Board and managing the Executive office to ensure governance arrangements are organised and met.
If you are an enthusiastic and self-motivated individual who has commitment and strong attention to detail, and are looking for a varied and fulfilling role, then we are looking for you to join us. This is an excellent opportunity for you to expand and develop your skills and knowledge.
Main duties of the job
To provide expert support to members fo the Board and Committees. Support the Director of Corporate Affairs in effective governance arrangements. Support will include amongst others, monitor and report on LHCH's compliance with the Code of Governance, monitor compliance with the Trust's fit and proper persons policy, support the processfor appointment and re-reappointment of NEDs.
About us
The Executive Office provides a fundamental role in
supporting Executive and Non Executive Directors, the Board and Committees, as
well as interactions with external stakeholders. The team deliver a
professional support role, with flexibility and team work key to success.
As the largest single site specialist heart and
chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a
clear vision 'to be the best cardiothoracic integrated healthcare
organisation'. We provide specialist services in cardiothoracic surgery,
cardiology, respiratory medicine both in the hospital and out in the community.
We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire,
North Wales and the Isle of Man, and increasingly we receive referrals from
outside these areas for highly specialised services such as aortics. Our reputation
for strong performance is important in delivering the best care for our
patients and high quality clinical services. This is underpinned by a culture
of research and innovation, delivered in modern estate and our encouragement of
flexible working in a variety of forms.
Job description
Job responsibilities
JOB SUMMARY:
The
role will have key responsibilities to support the Director of Corporate
Affairs in ensuring effective governance arrangements. The role will require
effective use of reason, intellect and judgement to make informed decisions
within areas of responsibility and proactively deal with a diverse range of
tasks whist ensuring that all required standards are met. Reliability,
commitment, flexibility and strong attention to detail are essential to the
role.
Key
Working Relationships
The
post-holder will serve as an ambassador for the Trust, representing the
organanisation and portraying a professional image that is consistent with the
Trust’s values and behaviours. The post-holder will develop and maintain effective working
relationships with a range of stakeholders, both internal and external to the
Trust and to support them in delivery of their roles and achievement of the
Trust’s vision to be the best and strategic objectives.
These
stakeholders include, but are not limited to:
·
Board / Executive Team members
·
Colleagues throughout the organisation at all
levels
·
External NHS organisations including partner
Trusts, CCGs, specialist commissioners, regulators, MPs
·
Governors, members, patients, visitors and members
of the public
Job description
Job responsibilities
JOB SUMMARY:
The
role will have key responsibilities to support the Director of Corporate
Affairs in ensuring effective governance arrangements. The role will require
effective use of reason, intellect and judgement to make informed decisions
within areas of responsibility and proactively deal with a diverse range of
tasks whist ensuring that all required standards are met. Reliability,
commitment, flexibility and strong attention to detail are essential to the
role.
Key
Working Relationships
The
post-holder will serve as an ambassador for the Trust, representing the
organanisation and portraying a professional image that is consistent with the
Trust’s values and behaviours. The post-holder will develop and maintain effective working
relationships with a range of stakeholders, both internal and external to the
Trust and to support them in delivery of their roles and achievement of the
Trust’s vision to be the best and strategic objectives.
These
stakeholders include, but are not limited to:
·
Board / Executive Team members
·
Colleagues throughout the organisation at all
levels
·
External NHS organisations including partner
Trusts, CCGs, specialist commissioners, regulators, MPs
·
Governors, members, patients, visitors and members
of the public
Person Specification
Interpersonal Skills
Essential
- Excellent verbal and written communication skills.
- Ability to listen effectively, interpret what is needed and determine any possible support that the role can provide
- Able to act with tact and sensitivity and to establish trust and confidence in the team.
- Punctual, reliable, calm and self-motivating.
- Ability to deal with interruptions whilst concentrating on planned work and respond professionally and efficiently to unplanned events, changes to schedules and on occasion situations involving stress or conflict.
Qualifications
Essential
- Degree educated and /or able to demonstrate equivalent training and experience to post graduate diploma level experience.
- GSCEs (or equivalent) passes in Maths and English.
Desirable
- Business management qualification.
- Secretarial Qualification.
Experience
Essential
- High proficiency in use of Microsoft Office, Outlook, Word, Excel, Powerpoint and Use of Internet.
- Advanced minute taking at Board / Sub Board level Committees.
- Demonstrable experience as senior secretary / PA working in a busy office environment.
- Ability to understand and apply policies and procedures.
Desirable
- Experience of managing bespoke IT systems e.g MES Declare or similar.
- NHS experience and familiarity with NHS governance structures and policies.
- Previous PA experience at CEO or Director level.
- Experience of working in a customer-focused environment
- Experience of dealing with politically sensitive situations and information.
Values & Behaviours
Essential
- Motivated to be the best - must live by LHCH PACT values and behaviours and in particular demonstrate strong team ethos.
- Ability to work flexibly to meet the needs of the service.
- Willingness to learn and openness to change e.g. embrace new technology.
- Takes pride in themselves, their appearance, their role and where they work.
Organisational Skills
Essential
- Ability to manage time and workload effectively, juggling conflicting deadlines with limited supervision.
Physical Skills
Essential
- Desk based work and use of VDU for significant part of day.
- Transportation and setting up of computer equipment/ presentation materials / hospitality.
- Occasional Travel and Accommodation.
Person Specification
Interpersonal Skills
Essential
- Excellent verbal and written communication skills.
- Ability to listen effectively, interpret what is needed and determine any possible support that the role can provide
- Able to act with tact and sensitivity and to establish trust and confidence in the team.
- Punctual, reliable, calm and self-motivating.
- Ability to deal with interruptions whilst concentrating on planned work and respond professionally and efficiently to unplanned events, changes to schedules and on occasion situations involving stress or conflict.
Qualifications
Essential
- Degree educated and /or able to demonstrate equivalent training and experience to post graduate diploma level experience.
- GSCEs (or equivalent) passes in Maths and English.
Desirable
- Business management qualification.
- Secretarial Qualification.
Experience
Essential
- High proficiency in use of Microsoft Office, Outlook, Word, Excel, Powerpoint and Use of Internet.
- Advanced minute taking at Board / Sub Board level Committees.
- Demonstrable experience as senior secretary / PA working in a busy office environment.
- Ability to understand and apply policies and procedures.
Desirable
- Experience of managing bespoke IT systems e.g MES Declare or similar.
- NHS experience and familiarity with NHS governance structures and policies.
- Previous PA experience at CEO or Director level.
- Experience of working in a customer-focused environment
- Experience of dealing with politically sensitive situations and information.
Values & Behaviours
Essential
- Motivated to be the best - must live by LHCH PACT values and behaviours and in particular demonstrate strong team ethos.
- Ability to work flexibly to meet the needs of the service.
- Willingness to learn and openness to change e.g. embrace new technology.
- Takes pride in themselves, their appearance, their role and where they work.
Organisational Skills
Essential
- Ability to manage time and workload effectively, juggling conflicting deadlines with limited supervision.
Physical Skills
Essential
- Desk based work and use of VDU for significant part of day.
- Transportation and setting up of computer equipment/ presentation materials / hospitality.
- Occasional Travel and Accommodation.
