Estates and Capital Projects - Business Admin Apprentice
Liverpool Heart and Chest Hospital
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Job summary
An exciting opportunity has arisen for a Business Administrator to come and work within the Estates and Capital Projects Team at Liverpool Heart and Chest Hospital.
Reporting to the Head of Capital Projects and Head of Estates, you will be responsible for administrative functions of both teams. You will provide secretarial support to the Head of Capital Projects and Head of Estates providing a range of administrative duties and supporting the effective co-ordination of key meetings, rotas, audits and diary management.
If you are an enthusiastic and self-motivated business administrator who enjoys a challenge, and are looking for a varied and fulfilling role, then we are looking for you to join us.
Main duties of the job
- Exchange information with staff on a variety of departmental matters and procedures, and communicate complicated administrative information to staff from other departments, external contacts
- Knowledge of secretarial or administrative procedures and systems, some of which are routine, and non-routine activities such as answering queries, progress chasing, task-related problem solving, acquired through experience and training to Vocational Level 3 or equivalent
- Ability to exercise judgement when dealing with enquiries. Analyses information to resolve problems for staff eg on appointments, diary commitments
- Dealing with telephone enquiries, external mail and e-mail correspondence in a timely and professional manner and exercising judgement in re-directing responses where appropriate including opening and arranging the mail for the Head of Capital Projects and Head of Estates
- Organise meetings as required and ensure that the Estates and Capital Teams are kept informed of all matters requiring attention relating to projects ongoing at that time and actions arising from relevant meetings
- Transcribing from notes and recordings when applicable (from MSTeams recordings)
- Keep record of all project meetings and submit to the Estates and Capital Teams to cross check before submission in word (.doc) format
About us
The team work closely on all projects in the capital work plan. The current team structure has 2 project managers, 2 project officers, a project coordinator and this role compliments this team. All working in the same office the team offer a professional and friendly service aligned with the Trust Values. Continuous professional development is a key part of the team and we work closely with operational estates colleagues to ensure a seamless approach at project handover
Date posted
25 November 2021
Pay scheme
Other
Salary
Depending on experience £18,121
Contract
Fixed term
Duration
18 months
Working pattern
Full-time
Reference number
C9410-21-0186
Job locations
Liverpool Heart and Chest Hospital
Thomas Drive
Liverpool
Merseyside
L14 3PE
Employer details
Employer name
Liverpool Heart and Chest Hospital
Address
Liverpool Heart and Chest Hospital
Thomas Drive
Liverpool
Merseyside
L14 3PE
Employer's website
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