Project Support Officer

Job summary

To provide a full range of administrative and project support duties to the Capital Team, assist with the project planning stages of capital & revenue Schemes. Liaise with other departments on both internal and external basis to organise meetings and assist with workload management. To act as the first point of contact for enquires and to deal with as appropriate, for the Capital Team. Plan and organise own time using initiative in order to manage and prioritise workload to meet necessary deadlines. To provide and maintain a project library and database for all of the Capital Schemes (Paper & Electronic).

Main duties of the job

To arrange in advance meetings (e.g. Project Board, Technical Meetings and User Groups), and associated documentation (e.g. Design, Technical, Pre Contract and Project Managers reports, agendas) and providing administrative support including taking and transcribing minutes and responsibility for producing and circulating papers as appropriate. To deal with incoming and outgoing emails, taking appropriate action where appropriate.

To maintain electronic diary appointments for the Capital Team, re-arranging and prioritising as required. To type and distribute letters, surveys , reports , circulars spreadsheets , policies , statements, presentations etc. and when required.

Responsibility for taking appropriate action in the absence of Senior Mangers in relation to complaints, press enquiries etc. using initiative and discretion as required.

Responsibility for dealings with highly confidential and sensitive information and using discretion as required.

To assist the Capital Team in the management of their day-to-day workload, operating flexibly within the role , providing all necessary support.

To ensure that all annual leave and sickness absence is recorded for the team onto the ESR system.

To provide general clerical duties, including photocopying and faxing.

About us

The Secretary of State has approved the partnership between St Helens & Knowsley Teaching Hospitals and Southport & Ormskirk Hospitals.

From 1st July we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.

The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.

The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.

Our Vision is to deliver 5 Star Patient Care:

• CAREthat is evidence based, high quality and compassionate
• SAFETY that is of the highest standards
• COMMUNICATION that is open, inclusive and respectful
• SYSTEMS that are efficient, patient centred and reliable
• PATHWAYS that are best practice and embedded, but also respect the individual needs of patients

Our achievements include:

• Trust rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme

Please see our Wellbeing & Benefits booklet for more information on our staff benefits.

Employer details

Employer name

Mersey and West Lancashire Teaching Hospitals NHS Trust

Address

Ormskirk District Hospital

Wigan Road

Ormskirk

L392AZ

Employer's website

https://www.merseywestlancs.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Mersey and West Lancashire Teaching Hospitals NHS Trust

Address

Ormskirk District Hospital

Wigan Road

Ormskirk

L392AZ

Employer's website

https://www.merseywestlancs.nhs.uk/ (Opens in a new tab)

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