Job summary
Sefton Sexual Health Service is a community integrated sexual health service delivering a Hub and Spoke model across Sefton.
Mersey and West Lancashire Teaching Hospitals NHS Trust are looking for a Data Administrator to join the team at Southport and support all aspects of coding and mandatory data submissions within the service.
We offer a full range of sexual health services including testing and treatment of sexually transmitted infections (STIs) and contraception.
The successful candidate will be able to demonstrate excellent interpersonal and communication skills and will have the ability to forge and maintain good working relationships with administrative, nursing and medical colleagues all of whom are valued members of our team.
This post is subject to Standard DBS clearance
Interviews will take place on 14th August
Please note this vacancy may close early if sufficient applications are received.
Main duties of the job
The post holder will support Health Advisors with results management within the sexual health service
The post holder will develop an in depth knowledge and understanding of all sexual health mandatory datasets and be responsible for the cleansing of data within the sexual health service prior to validation and submission.
The post holder will work closely with the Health Adviser team and be responsible for minute taking at team meetings
The post holder will support The Health Improvement Team with the administration of the National Chlamydia Screening Programme in Sefton
About us
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
- Rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
Job description
Job responsibilities
Accurate inputting of data onto Electronic Patient Record
Investigate queries in relation to GUMCAD/SRHAD
Ensure timely provision of data to the Information to ensure the production of operational performance reports and KPIs
Interrogation of the sexual health computer system to ensure correct attendance type, activity and diagnoses attributed to episodes of care/attendance.
Contribute to the development of a data quality culture in the sexual health service by highlighting data issues, working to develop solutions and ensuring routine audit/validation of all data communicating data quality issues in SRHAD/GUMCAD to all staff and senior management through verbal or written means
Link with other Trust colleagues to enable an integrated view of performance to be taken
Contribute to the local and national audit requirements of the service
Supports all report production by working closely with the information team and service manager
To be responsible for minute taking in Health Adviser team meetings
Works closely with the Health Adviser team in relation to results management within the sexual health service
To acts as System Administrator for sexual health computer system and have thorough knowledge of all its functions and be the first point of contact for departmental IT issues in the absence of the Sexual Health Administration Manager
Be the first point of contact for all data reporting internally
Deal with telephone enquiries from sexual health staff in relation to GUMCAD/SRHAD coding
Job description
Job responsibilities
Accurate inputting of data onto Electronic Patient Record
Investigate queries in relation to GUMCAD/SRHAD
Ensure timely provision of data to the Information to ensure the production of operational performance reports and KPIs
Interrogation of the sexual health computer system to ensure correct attendance type, activity and diagnoses attributed to episodes of care/attendance.
Contribute to the development of a data quality culture in the sexual health service by highlighting data issues, working to develop solutions and ensuring routine audit/validation of all data communicating data quality issues in SRHAD/GUMCAD to all staff and senior management through verbal or written means
Link with other Trust colleagues to enable an integrated view of performance to be taken
Contribute to the local and national audit requirements of the service
Supports all report production by working closely with the information team and service manager
To be responsible for minute taking in Health Adviser team meetings
Works closely with the Health Adviser team in relation to results management within the sexual health service
To acts as System Administrator for sexual health computer system and have thorough knowledge of all its functions and be the first point of contact for departmental IT issues in the absence of the Sexual Health Administration Manager
Be the first point of contact for all data reporting internally
Deal with telephone enquiries from sexual health staff in relation to GUMCAD/SRHAD coding
Person Specification
Our Values
Essential
- We are Kind
- We are Open
- We are Inclusive
Qualifications
Essential
- Educated to GCSE Level or equivalent at Grade A-C in Maths and English
- RSA Typing II or equivalent
- RSA Word Processing III or equivalent
- NVQ 2 or equivalent in Business administration
Knowledge and Experience
Essential
- Knowledge and experience of Microsoft Office packages
- Experience of attending meetings, preparation of agendas and taking and typing up of minutes
- Experiencing of handling /inputting results and or data onto electronic patient record
- Experience of working with data or information
- Knowledge and experience of sexual health mandatory reporting
- Previous experience working in sexual health service or NHS background
- Working knowledge of the use of information systems to manage data confidentially in the NHS.
Skills
Essential
- Knowledge and experience of Microsoft Office packages
- Ability to communicate effectively
- Ability to work on own initiative and as a member of a team
- Ability to prioritise and work to deadlines
Desirable
- Ability to train staff in sexual health IT systems and processes
Other
Essential
- Physical dexterity required for keyboard skills
- Required to change from one activity to another as per main duties and responsibilities
- Ability to maintain high levels of concentration for prolonged periods of time whilst subject to interruptions from colleagues
- The post holder will require the ability to work under pressure, often to multiple deadlines
- Required to spend most of the working day sitting in front of a VDU and /or periods of time on the telephone
- May be required to work in other sites across Sefton
Person Specification
Our Values
Essential
- We are Kind
- We are Open
- We are Inclusive
Qualifications
Essential
- Educated to GCSE Level or equivalent at Grade A-C in Maths and English
- RSA Typing II or equivalent
- RSA Word Processing III or equivalent
- NVQ 2 or equivalent in Business administration
Knowledge and Experience
Essential
- Knowledge and experience of Microsoft Office packages
- Experience of attending meetings, preparation of agendas and taking and typing up of minutes
- Experiencing of handling /inputting results and or data onto electronic patient record
- Experience of working with data or information
- Knowledge and experience of sexual health mandatory reporting
- Previous experience working in sexual health service or NHS background
- Working knowledge of the use of information systems to manage data confidentially in the NHS.
Skills
Essential
- Knowledge and experience of Microsoft Office packages
- Ability to communicate effectively
- Ability to work on own initiative and as a member of a team
- Ability to prioritise and work to deadlines
Desirable
- Ability to train staff in sexual health IT systems and processes
Other
Essential
- Physical dexterity required for keyboard skills
- Required to change from one activity to another as per main duties and responsibilities
- Ability to maintain high levels of concentration for prolonged periods of time whilst subject to interruptions from colleagues
- The post holder will require the ability to work under pressure, often to multiple deadlines
- Required to spend most of the working day sitting in front of a VDU and /or periods of time on the telephone
- May be required to work in other sites across Sefton
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
