Job summary
We are looking for an enthusiastic Instrument Co-ordinator to join our dedicated Theatre Team at Mersey & West Lancashire Teaching Hospitals NHS Trust.
You will be expected to provide day to day support to the Theatre Department in relation to the receipt, putting away and subsequent stock rotation of surgical trays to support efficient theatre use and delivery over MWL Theatre departments.
The successful candidate will be expected to continue the efforts of our hardworking team to ensure that high standard and safe working practices are maintained.
Please note, this vacancy may close early, should a sufficient number of applicants be recieved.
Main duties of the job
- Ensure practice complies with the Trust Policies and Procedures.
- Scan in all received sterile instrument trays and supplementary items for traceability purposes.
- Check all incoming sterile instruments and trays to the Trust from Steris against delivery notes ensuring all items are present and correct. Report any discrepancies on the Steris portal system and notify Assistant Decontamination Manager.
- Receive and check loan instrument sets and implants, liaising with company representatives regarding the delivery and collection of these and uploading instrument lists and decontamination information provided by the company onto the Steris system.
- Report and assist with the collection and delivery of repairs and serviced instruments liaising with external company representatives.
- Maintain accurate records of instruments out for repair.
About us
The Secretary of State has approved the partnership between St Helens & Knowsley and Southport & Ormskirk Hospitals.
From 1st July we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.
The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.
The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.
Our Vision is to deliver 5 Star Patient Care:
- CAREthat is evidence based, high quality and compassionate
- SAFETY that is of the highest standards
- COMMUNICATION that is open, inclusive and respectful
- SYSTEMS that are efficient, patient centred and reliable
- PATHWAYS that are best practice and embedded, but also respect the individual needs of patients
Our achievements include:
- Trust rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme
Please see our Wellbeing & Benefits booklet for more information on our staff benefits. Accessible version available upon request.
Job description
Job responsibilities
KEY DUTIES
- Ensure practice complies with the Trust Policies and Procedures.
- Scan in all received sterile instrument trays and supplementary items for traceability purposes.
- Check all incoming sterile instruments and trays to the Trust from Steris against delivery notes ensuring all items are present and correct. Report any discrepancies on the Steris portal system and notify Assistant Decontamination Manager.
- Receive and check loan instrument sets and implants, liaising with company representatives regarding the delivery and collection of these and uploading instrument lists and decontamination information provided by the company onto the Steris system.
- Report and assist with the collection and delivery of repairs and serviced instruments liaising with external company representatives.
- Maintain accurate records of instruments out for repair.
- Organise and utilise bank stock instrumentation when replacements are needed on sets.
- Replace instrumentation on to trays following their return from repair/acquisition of replacements in conjunction with the Assistant Decontamination Manager. Provide information, including price to the procurement team to enable the replenishment of instruments on trays where needed.
- Assembling of new sets and instrumentation under the instruction of a registered theatre practitioner and undertaking administrative task in relation to setting up new trays on the Steris tracking system.
- Arrange and record the transfer of any stock or instruments across sites.
- Produce and utilise reports from the Steris tracking system to manage short dated and expired surgical trays and instrumentation and return any out of date or damaged trays to Steris for reprocessing.
- Ensure that the surgical tray stock in the instrument room is stored correctly and stock is rotated.
- Participate in periodic deep cleaning of the instrument store room.
- Complete service reports on the Steris tracking system after consulting with clinical staff and respond to customer service reports on the Steris tracking system.
- Ensure stock rotation of implants within trays replenishment of implants on instrument trays.
- In conjunction with the housekeeper, assist with checking the theatres linen stock of scrub suits, blankets and towels daily and replenish from the linen store in the hub and assist with collection and removal of rubbish to appropriate collection points.
- To answer phones and relay messages.
- Provide day to day support to the operating department team, liaise and inform theatre staff of any missing trays/instrumentation or issues which impact on services.
- To act at all times in the best interests of the Trust in their relationships with the service provider.
ADMINISTRATIVE RESPONSIBILITIES
- To maintain accurate records using the Steris system.
- Maintain accurate records for instrumentation out for repair/or servicing.
- Scan and send all relevant documentation for all loan instrumentation to service provider.
- Submit Fast Track requests on the Steris system for all theatre instrumentation when needed.
TEACHING & TRAINING RESPONSIBILITIES
- To attend regular mandatory update training and any other training relevant to the post.
- To promote an environment within ones own work area that is conducive to learning.
- To actively develop own learning skills.
- Support learning in the use of Steris Portal by Theatre Staff.
- Assist in the training programmes developed for theatre staff in your work area.
Job description
Job responsibilities
KEY DUTIES
- Ensure practice complies with the Trust Policies and Procedures.
- Scan in all received sterile instrument trays and supplementary items for traceability purposes.
- Check all incoming sterile instruments and trays to the Trust from Steris against delivery notes ensuring all items are present and correct. Report any discrepancies on the Steris portal system and notify Assistant Decontamination Manager.
- Receive and check loan instrument sets and implants, liaising with company representatives regarding the delivery and collection of these and uploading instrument lists and decontamination information provided by the company onto the Steris system.
- Report and assist with the collection and delivery of repairs and serviced instruments liaising with external company representatives.
- Maintain accurate records of instruments out for repair.
- Organise and utilise bank stock instrumentation when replacements are needed on sets.
- Replace instrumentation on to trays following their return from repair/acquisition of replacements in conjunction with the Assistant Decontamination Manager. Provide information, including price to the procurement team to enable the replenishment of instruments on trays where needed.
- Assembling of new sets and instrumentation under the instruction of a registered theatre practitioner and undertaking administrative task in relation to setting up new trays on the Steris tracking system.
- Arrange and record the transfer of any stock or instruments across sites.
- Produce and utilise reports from the Steris tracking system to manage short dated and expired surgical trays and instrumentation and return any out of date or damaged trays to Steris for reprocessing.
- Ensure that the surgical tray stock in the instrument room is stored correctly and stock is rotated.
- Participate in periodic deep cleaning of the instrument store room.
- Complete service reports on the Steris tracking system after consulting with clinical staff and respond to customer service reports on the Steris tracking system.
- Ensure stock rotation of implants within trays replenishment of implants on instrument trays.
- In conjunction with the housekeeper, assist with checking the theatres linen stock of scrub suits, blankets and towels daily and replenish from the linen store in the hub and assist with collection and removal of rubbish to appropriate collection points.
- To answer phones and relay messages.
- Provide day to day support to the operating department team, liaise and inform theatre staff of any missing trays/instrumentation or issues which impact on services.
- To act at all times in the best interests of the Trust in their relationships with the service provider.
ADMINISTRATIVE RESPONSIBILITIES
- To maintain accurate records using the Steris system.
- Maintain accurate records for instrumentation out for repair/or servicing.
- Scan and send all relevant documentation for all loan instrumentation to service provider.
- Submit Fast Track requests on the Steris system for all theatre instrumentation when needed.
TEACHING & TRAINING RESPONSIBILITIES
- To attend regular mandatory update training and any other training relevant to the post.
- To promote an environment within ones own work area that is conducive to learning.
- To actively develop own learning skills.
- Support learning in the use of Steris Portal by Theatre Staff.
- Assist in the training programmes developed for theatre staff in your work area.
Person Specification
Qualifications
Essential
- GCSE Grade C or above in English and Maths or equivalent
Desirable
- ECDL qualification or equivalent
Knowledge & Experience
Essential
Desirable
- Experience of working in a healthcare setting
- Experience of working in a Sterile Services Department
Skills
Essential
- Excellent communication skills and ability to communicate with all levels of staff
- Ability to complete work without direct supervision
- Ability to plan and prioritise own workload
- Ability to adhere to confidentiality Other
Other
Essential
- Flexible approach to working pattern
Person Specification
Qualifications
Essential
- GCSE Grade C or above in English and Maths or equivalent
Desirable
- ECDL qualification or equivalent
Knowledge & Experience
Essential
Desirable
- Experience of working in a healthcare setting
- Experience of working in a Sterile Services Department
Skills
Essential
- Excellent communication skills and ability to communicate with all levels of staff
- Ability to complete work without direct supervision
- Ability to plan and prioritise own workload
- Ability to adhere to confidentiality Other
Other
Essential
- Flexible approach to working pattern
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
