Personal Assistant

Mersey and West Lancashire Teaching Hospitals NHS Trust

This job is now closed

Job summary

The Cancer Services Team is looking to recruit a highly motivated, professional and pro-active Personal Assistant to work alongside the Directorate Manager and the Cancer Services Team.

This role is key to providing comprehensive Cancer Team support to those who use our services with the ultimate goal of improving patient experience.

The successful candidate will be a team player with the ability to work under minimal supervision but as part of a team and will posses the skills to work in a busy, complex environment which is going through a period of change.

Due to the sensitive nature of the content, the successful candidate will need adhere to confidentiality and have a full understanding of GDPR and Governance.

Time management and organisational skills are vital to this position therefore if you feel you have the experience and drive, then we would welcome an application.

Main duties of the job

Provide comprehensive PA and administrative support to the Directorate Manager and the Cancer Services Team in delivering their various roles within the Trust, which includes providing, and receiving complex and sensitive information

Ensure that the Directorate Manager is appropriately briefed in advance of scheduled meetings and Provide assistance to the Directorate Manager in relation to their Chairperson/membership of local, regional and national committees, including the organisation of venues, co-ordinating diaries and minute taking

Provide support to the Cancer Services team within the Trust by supporting departmental and other ad hoc meetings as required

Maintain the high profile, standards and quality of governance in all departmental business both internally and externally

Undertake specific projects, as dictated, for example Cancer Performance Team administration

Prioritise the workload effectively to ensure that meetings and reports are provided in a timely fashio

About us

The Secretary of State has approved the partnership between St Helens & Knowsley Teaching Hospitals and Southport & Ormskirk Hospitals.

From 1st July we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.

The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.

The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.

Our Vision is to deliver 5 Star Patient Care:

CAREthat is evidence based, high quality and compassionate
SAFETY that is of the highest standards
COMMUNICATION that is open, inclusive and respectful
SYSTEMS that are efficient, patient centred and reliable
PATHWAYS that are best practice and embedded, but also respect the individual needs of patients

Our achievements include:

Trust rated Outstanding by CQC Inspection August 2018
Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme

Please see our Wellbeing & Benefits booklet for more information on our staff benefits.

Date posted

30 November 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

347-5794590-A

Job locations

Southport Hospital

Town Lane

Southport

PR8 6PN

Job description

Job responsibilities

For further information, please contact Sarah Evason via sarah.evason@merseywestlancs.nhs.uk

Advert Date: 29th November 2023

Closing date: 17th December 2023

Shortlisting: 18th December 2023

Interview Date: January 2024

Please note, this role will be based at Southport DGH however travel to our other sites will be required, including Ormskirk, Whiston and St Helens.

Job description

Job responsibilities

For further information, please contact Sarah Evason via sarah.evason@merseywestlancs.nhs.uk

Advert Date: 29th November 2023

Closing date: 17th December 2023

Shortlisting: 18th December 2023

Interview Date: January 2024

Please note, this role will be based at Southport DGH however travel to our other sites will be required, including Ormskirk, Whiston and St Helens.

Person Specification

Qualifications

Essential

GCSE or equivalent: Grades A - C including Mathematics and English
BTEC/NVQ Level 3 in Business Studies/or equivalent qualification, or graduate seeking rapid development
Excellent typing/word processing skills, minimum RSA III or equivalent

Skills and Abilities

Essential

Ability to work as a member of a team
Ability to work flexibly and manage competing priorities
Ability to work under pressure and to meet deadlines
Excellent organisational and administrative skills
Consistently high standards of attention to detail and quality of work

Desirable

HPA Loggist trained

Knowledge and Experience

Essential

Experience of working as a PA/Secretary to a Senior Manager or equivalent
Experience of using Microsoft Office such as MS Word and Excel
Experience of supporting committees and organising meetings
Experience of Board administration, including minute taking
Experience of working in the Civil Service or a Healthcare organisation

Person Specification

Qualifications

Essential

GCSE or equivalent: Grades A - C including Mathematics and English
BTEC/NVQ Level 3 in Business Studies/or equivalent qualification, or graduate seeking rapid development
Excellent typing/word processing skills, minimum RSA III or equivalent

Skills and Abilities

Essential

Ability to work as a member of a team
Ability to work flexibly and manage competing priorities
Ability to work under pressure and to meet deadlines
Excellent organisational and administrative skills
Consistently high standards of attention to detail and quality of work

Desirable

HPA Loggist trained

Knowledge and Experience

Essential

Experience of working as a PA/Secretary to a Senior Manager or equivalent
Experience of using Microsoft Office such as MS Word and Excel
Experience of supporting committees and organising meetings
Experience of Board administration, including minute taking
Experience of working in the Civil Service or a Healthcare organisation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information