Wirral University Teaching Hospitals NHS Trust

Assistant Buyer

Information:

This job is now closed

Job summary

We have a vacancy within the Procurement Team for a Band 3 Assistant Buyer. This is an exciting opportunity for anyone with great customer service skills to start a career in procurement.

The post holder will support the Head of Procurement and the wider procurement team in providing an effective and efficient procurement service through customer service, the processing of purchase orders and undertaking competitive exercises.

Responsible for the purchase of goods and services in accordance with the Trust's Standing Financial Instructions, and procurement policies and procedures. They will assist with identifying usage trends that could lead to process improvements and achieve cost savings.

Assistant Buyer is required to act as an ambassador for the Procurement department, assist in influencing end user's choice or products and make sure all queries and complaints are dealt with in a professional and positive manner.

Main duties of the job

The post holder will:

Review, add value and process electronic requests for goods and services on the Trust's ordering system (Oracle) within the appropriate timescales with adherence to the Trust's Standing Financial Instructions and procurement policies and procedures.

They will identify savings, rationalisation, and standardisation opportunities to support delivery of the procurement department's savings target.

They will manage allocated suppliers, and others as required, within the catalogue management system (GHX) and look to automate non-catalogue requisitions where possible.

Undertake preparation and invitation of quotations and analyse the financial and purchasing options, including supplier negotiation, and make recommendations in respect of those quotations received, considering the commercially confidential nature of the information being handled.

Problem solving relating to sourcing alternative suppliers for financial or delivery reasons.

Demonstrate excellent communication and customer service skills.

Advise end-users to make use of existing contract/purchasing agreements as necessary prior to the placing of purchase orders, ensuring value for money is obtained, by assisting with the contract monitoring of the Trust's contracts.

About us

All new colleagues can expect to receive a warm and friendly Wirral welcome from the very first time they make contact with us. We are described as "competent and caring staff" by our patients.

Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents.

We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirral's only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint.

We have approximately 855 beds trust-wide and our financial turnover is in excess of £337m.

The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales.

Details

Date posted

19 August 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

408-24-803

Job locations

Procurement Department, Willow House

Clatterbridge Hospital, Clatterbridge Road

Bebington

CH63 4JY


Job description

Job responsibilities

Please see the attached job description and person specification and do not hesitate to contact us to discuss the role.

Job description

Job responsibilities

Please see the attached job description and person specification and do not hesitate to contact us to discuss the role.

Person Specification

Qualifications, Specific Experience & Training

Essential

  • Good basic education to GCSE standard or equivalent, including Maths and English
  • A Level qualification OR educated to NVQ Level 3 equivalent, OR Advanced certificate in procurement and supply, OR ability to demonstrate understanding of or has worked within a role that includes basic purchasing principles, stock contract, and customer care

Desirable

  • ECDL or equivalent
  • Experience of using Microsoft Word & Excel in a business setting
  • Experience of transactional purchasing in an NHS procurement setting with an electronic purchasing system

Knowledge and Skills

Essential

  • Standard keyboard skills

Personal Attributes

Essential

  • Customer focused , helpful and professional attitude
  • Commitment to personal and professional development

Other Requirements

Essential

  • Able to attend at other sites of the Trust if required

Desirable

  • Hold a full driving licence

Personal Attributes

Essential

  • Excellent communication and persuasive skills
  • Excellent organisation skills with the ability to prioritise workload to address conflicting demands
  • Be able to concentrate for long and unbroken periods of time
  • Able to work effectively under pressure
  • Commitment to the continuous improvement of the service
  • Demonstrates a willingness to work flexibly to deliver the service and support others in the team

Knowledge & Skills

Essential

  • Good Analytical and data interrogation skills
  • Able to read, absorb and interpret often complex information and communicate it to non-procurement staff
  • Able to effectively plan and prioritise workload and balance competing priorities

Desirable

  • Knowledge of the public sector procurement framework and the principles of transparency, and fair and open competition
Person Specification

Qualifications, Specific Experience & Training

Essential

  • Good basic education to GCSE standard or equivalent, including Maths and English
  • A Level qualification OR educated to NVQ Level 3 equivalent, OR Advanced certificate in procurement and supply, OR ability to demonstrate understanding of or has worked within a role that includes basic purchasing principles, stock contract, and customer care

Desirable

  • ECDL or equivalent
  • Experience of using Microsoft Word & Excel in a business setting
  • Experience of transactional purchasing in an NHS procurement setting with an electronic purchasing system

Knowledge and Skills

Essential

  • Standard keyboard skills

Personal Attributes

Essential

  • Customer focused , helpful and professional attitude
  • Commitment to personal and professional development

Other Requirements

Essential

  • Able to attend at other sites of the Trust if required

Desirable

  • Hold a full driving licence

Personal Attributes

Essential

  • Excellent communication and persuasive skills
  • Excellent organisation skills with the ability to prioritise workload to address conflicting demands
  • Be able to concentrate for long and unbroken periods of time
  • Able to work effectively under pressure
  • Commitment to the continuous improvement of the service
  • Demonstrates a willingness to work flexibly to deliver the service and support others in the team

Knowledge & Skills

Essential

  • Good Analytical and data interrogation skills
  • Able to read, absorb and interpret often complex information and communicate it to non-procurement staff
  • Able to effectively plan and prioritise workload and balance competing priorities

Desirable

  • Knowledge of the public sector procurement framework and the principles of transparency, and fair and open competition

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Wirral University Teaching Hospitals NHS Trust

Address

Procurement Department, Willow House

Clatterbridge Hospital, Clatterbridge Road

Bebington

CH63 4JY


Employer's website

https://www.wuth.nhs.uk (Opens in a new tab)


Employer details

Employer name

Wirral University Teaching Hospitals NHS Trust

Address

Procurement Department, Willow House

Clatterbridge Hospital, Clatterbridge Road

Bebington

CH63 4JY


Employer's website

https://www.wuth.nhs.uk (Opens in a new tab)


Employer contact details

For questions about the job, contact:

Assistant Director of Finance for Procurement

Jo Liddle

Joanne.liddle2@nhs.net

01513344000

Details

Date posted

19 August 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

408-24-803

Job locations

Procurement Department, Willow House

Clatterbridge Hospital, Clatterbridge Road

Bebington

CH63 4JY


Supporting documents

Privacy notice

Wirral University Teaching Hospitals NHS Trust's privacy notice (opens in a new tab)