Senior Procurement Manager

Wirral University Teaching Hospitals NHS Trust

This job is now closed

Job summary

*Previous applicants need not apply*

The Procurement Department at Wirral University Teaching Hospital has a vacancy for a Senior Procurement Manager within the Team. Procurement is recognised by the Trust as a key enabler for transformational business change and this post presents an exciting opportunity for a highly motivated and experienced individual to join our successful and respected team.

The Procurement service is exceptionally busy and is responsible for the procurement of all categories of non-pay spend except for pharmacy. The team also manages the procurement activity for the Trust's capital programme.

The post holder will support the Divisional Procurement Manager in the planning, organisation, management, and delivery of the workplan for the team ensuring that an effective, efficient, and professional service is provided to all Divisions.

There is a vacancy within both the Clinical and Non-Clinical Teams.

The Team do have the opportunity for working remotely but there is an expectation that the candidates will be office based for a minimum of 3 days a week after induction period.

Main duties of the job

The Senior Procurement Manager will assist the ADF-Procurement to deliver and promote the Trust's Procurement Strategy.

The post holder will support the Divisional Procurement Manager (DPM) to deliver a responsive, effective and efficient Procurement service to the Trust for all categories of non-clinical goods and services. The post holder will also manage the Estates Capital Programme.

The role includes the provision of expert advice to the Divisions on all procurement and supply chain matters, to ensure compliance with the public contracts regulations and the Trust's own Standing Financial Instructions (SFIs) and procurement policies.

The post holder will be responsible for contributing to the development and delivery of annual work plans for their team and for the delivery of specific schemes and initiatives that will deliver financial savings, improved compliance and service efficiencies.

To ensure compliance with the Public Contracts Regulations (PCR) and the Trust's Standing Financial Instructions (SFIs)

About us

The Finance & Procurement Department is a dynamic and respected function,recognised as a key enabler of improvement of the Trust's activities and financial sustainability -offering professional advice and support trustwide.

Procurement offers a holistic service to the Trust-providing professional support for contracting and contract management, transactional purchasing and inventory & materials management. The success of the team is strongly linked to the collaboration between all functions and a commitment to continually improving and developing our service offer to meet the needs of our service users.

The Procurement Service contributes significantly to the delivery of the Trust's Cost Improvement Programme and has a target to deliver a 1% reduction in the value of non-pay expenditure in 2023.24 .

Date posted

09 January 2024

Pay scheme

Agenda for change

Band

Band 7

Salary

£43,742 to £50,056 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

408-23-1301-A

Job locations

Finance & Procurement - Willow House- Clatterbridge Hospital

Bebington Road

Bebington

CH63 4JY

Job description

Job responsibilities

To support the implementation of the Trusts Procurement Strategy

Management of Staff

To provide direction, guidance and support for Buyers in the team
To manage workplan and scheduling of work
To provide professional advice and develop the knowledge and skills of the Buyers
To contribute to the personal development and review process for Buyers
To provide managed opportunities for Buyers to support on more complex and high value procurement activities

Work Planning

To contribute to the development and validation of the teams workplans
To identify lead ,manage and deliver CIP savings and efficiencies from a broad range of schemes and initiatives
To identify, lead and manage the delivery of a range of projects and initiatives to increase the value of the Trusts non-pay spend under formal contract and to reduce ad-hoc spend
To calculate the anticipated value of savings and efficiencies for procurement projects identified through the spend analysis process; and to have your methodology and calculations validated by the appropriate Principal Financial Accountant prior to project commencement.

Data Analysis

The regular analysis and effective interpretation of data from a number of sources in order to:

identify opportunities and formulate schemes that will increase contract coverage
maximise savings and efficiency
identify opportunities to standardise and rationalise products and suppliers
benchmark the Trust prices against national data and take compliant action to reduce any adverse price variations identified
identify opportunities to catalogue regularly purchased goods

Validation of all analysis work undertaken by the Buyers and the verification of any savings predictions put forward

Play an active role in the preparation of business cases for the procurement of goods and services, ensuring all financial options including total acquisition cost have been considered.

Tendering

Lead and manage high value and/or complex procurement projects. Use a range of tools and techniques to devise appropriate procurement solutions
To oversee and review the procurement activity undertaken by the Buyers- providing direction and guidance and sign off at key stages of the procurement process
To develop effective specifications, evaluation criteria and methodology, KPIs and contract monitoring schedules for the procurement projects within your portfolio
To conduct and effectively manage tendering processes from development of the specification to the award of a contract
To effectively manage procurement project teams, stages and the procurement timetable in order to deliver solutions that meet both the requirements of the end user and the business objectives of the Trust
To make contract award recommendations (including benefits realisation) to the Divisional Procurement Manager.
To produce reports and notifications at key stages of the procurement project lifecycle, that are compliant with the public contracts regulations and internal governance framework
To maintain a full and auditable record of the procurement exercise, decision making process and outcome.
To support the Divisional Procurement Manager on high value and complex procurement projects.
To maintain entries in the Contracts Register to ensure the Trust is compliant with Transparency requirements, provide visibility of contract coverage and to support the work planning process.
To provide procurement support for ad-hoc requests from Divisions
To participate in collaborative procurements and working groups across the North West region.

Delivery of Savings & Efficiencies

Validation and verification of savings predictions on the workplan
Benefit tracking and managing compliance with contracts and agreements to maximise the levels of savings delivered

Communication and Engagement

To represent the Procurement Service at internal and external meetings
To liaise with managers, finance, clinical, nursing, technical and administration staff to advise them on public procurement regulations and the Trusts own procurement framework and procedures and the most appropriate supply routes.
To work extensively with service managers, clinicians and budget holders to increase contract coverage and identify opportunities for efficiencies and savings from the non-pay spend budget
Lead negotiations with suppliers in respect of contract performance management, price negotiation and business continuity.
To carry out supplier performance reviews/appraisals in line with contract monitoring/ management schedules
To maintain an in depth knowledge of the supply market, and have regular dialogue with existing and potential suppliers to ensure business continuity and the mitigation of supply chain risks to the Trust.
Contribute to the development of procurement capability across the Trust through ad hoc training sessions and presentations to staff within the Divisions.

Job description

Job responsibilities

To support the implementation of the Trusts Procurement Strategy

Management of Staff

To provide direction, guidance and support for Buyers in the team
To manage workplan and scheduling of work
To provide professional advice and develop the knowledge and skills of the Buyers
To contribute to the personal development and review process for Buyers
To provide managed opportunities for Buyers to support on more complex and high value procurement activities

Work Planning

To contribute to the development and validation of the teams workplans
To identify lead ,manage and deliver CIP savings and efficiencies from a broad range of schemes and initiatives
To identify, lead and manage the delivery of a range of projects and initiatives to increase the value of the Trusts non-pay spend under formal contract and to reduce ad-hoc spend
To calculate the anticipated value of savings and efficiencies for procurement projects identified through the spend analysis process; and to have your methodology and calculations validated by the appropriate Principal Financial Accountant prior to project commencement.

Data Analysis

The regular analysis and effective interpretation of data from a number of sources in order to:

identify opportunities and formulate schemes that will increase contract coverage
maximise savings and efficiency
identify opportunities to standardise and rationalise products and suppliers
benchmark the Trust prices against national data and take compliant action to reduce any adverse price variations identified
identify opportunities to catalogue regularly purchased goods

Validation of all analysis work undertaken by the Buyers and the verification of any savings predictions put forward

Play an active role in the preparation of business cases for the procurement of goods and services, ensuring all financial options including total acquisition cost have been considered.

Tendering

Lead and manage high value and/or complex procurement projects. Use a range of tools and techniques to devise appropriate procurement solutions
To oversee and review the procurement activity undertaken by the Buyers- providing direction and guidance and sign off at key stages of the procurement process
To develop effective specifications, evaluation criteria and methodology, KPIs and contract monitoring schedules for the procurement projects within your portfolio
To conduct and effectively manage tendering processes from development of the specification to the award of a contract
To effectively manage procurement project teams, stages and the procurement timetable in order to deliver solutions that meet both the requirements of the end user and the business objectives of the Trust
To make contract award recommendations (including benefits realisation) to the Divisional Procurement Manager.
To produce reports and notifications at key stages of the procurement project lifecycle, that are compliant with the public contracts regulations and internal governance framework
To maintain a full and auditable record of the procurement exercise, decision making process and outcome.
To support the Divisional Procurement Manager on high value and complex procurement projects.
To maintain entries in the Contracts Register to ensure the Trust is compliant with Transparency requirements, provide visibility of contract coverage and to support the work planning process.
To provide procurement support for ad-hoc requests from Divisions
To participate in collaborative procurements and working groups across the North West region.

Delivery of Savings & Efficiencies

Validation and verification of savings predictions on the workplan
Benefit tracking and managing compliance with contracts and agreements to maximise the levels of savings delivered

Communication and Engagement

To represent the Procurement Service at internal and external meetings
To liaise with managers, finance, clinical, nursing, technical and administration staff to advise them on public procurement regulations and the Trusts own procurement framework and procedures and the most appropriate supply routes.
To work extensively with service managers, clinicians and budget holders to increase contract coverage and identify opportunities for efficiencies and savings from the non-pay spend budget
Lead negotiations with suppliers in respect of contract performance management, price negotiation and business continuity.
To carry out supplier performance reviews/appraisals in line with contract monitoring/ management schedules
To maintain an in depth knowledge of the supply market, and have regular dialogue with existing and potential suppliers to ensure business continuity and the mitigation of supply chain risks to the Trust.
Contribute to the development of procurement capability across the Trust through ad hoc training sessions and presentations to staff within the Divisions.

Person Specification

Qualifications, Specific Experience & Training

Essential

Chartered Institute of Purchasing & Supply (MCIPS) qualification- Level 6
3 years post qualification experience

Desirable

Experience of working within the NHS

Knowledge and Skills

Essential

Sound working knowledge of purchasing and contractual legislation, including all relevant Public Procurement regulations
Able to demonstrate the drive and vision to deliver demanding savings targets
Demonstrable record of high achievement against set targets.
Strong analytical skills and the ability to interpret and present complex information
Computer literate with sound knowledge of electronic supply management and information systems, especially computerised purchase ordering and tendering systems
Strong negotiating and influencing skills

Personal Attributes

Essential

Ability to build meaningful business relationships with colleagues at a senior level
Able to effectively manage a demanding workplan with competing priorities and ensure that projects are delivered on time and with the anticipated benefits
Able to effectively support others to ensure the overall workplan is delivered on time and with the anticipated benefits
Good interpersonal, leadership, team building and team working skills
Good communication, presentation and listening skills.

Person Specification

Qualifications, Specific Experience & Training

Essential

Chartered Institute of Purchasing & Supply (MCIPS) qualification- Level 6
3 years post qualification experience

Desirable

Experience of working within the NHS

Knowledge and Skills

Essential

Sound working knowledge of purchasing and contractual legislation, including all relevant Public Procurement regulations
Able to demonstrate the drive and vision to deliver demanding savings targets
Demonstrable record of high achievement against set targets.
Strong analytical skills and the ability to interpret and present complex information
Computer literate with sound knowledge of electronic supply management and information systems, especially computerised purchase ordering and tendering systems
Strong negotiating and influencing skills

Personal Attributes

Essential

Ability to build meaningful business relationships with colleagues at a senior level
Able to effectively manage a demanding workplan with competing priorities and ensure that projects are delivered on time and with the anticipated benefits
Able to effectively support others to ensure the overall workplan is delivered on time and with the anticipated benefits
Good interpersonal, leadership, team building and team working skills
Good communication, presentation and listening skills.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information