Job summary
To assist the Materials Management Team leader in the provision of an effective inventory managed service for designated areas across the trust, and to other NHS trusts with which there is a service level agreement.
Operating within broad procedural guidelines and working to pre-determined timetables the objective is to ensure a timely and effective stock top-up service to designated areas. A measure of independent judgement and decision making will be required from time to time as most of the working day will be spent at ward level.
The postholder will plan and undertake quarterly stock/non-stock ordering reviews with the ward/departmental lead to standardise and rationalise product lines, and to discuss other value for money initiatives. The role will develop in line with the Trust's inventory management initiatives
Main duties of the job
Visit Wards/Depts. within Wirral Hospital Trust and Clatterbridge Centre for Oncology as per the schedule laid down by the Materials Management Team Leader.
Count the current stock and scan the data onto the bar-code machine.
The timely upload of data from the bar code machines into the central computer system and verification of data.
Determine customer requirements (levels) with Budget holder in line with the schedule laid down by the Materials Management Team Leader. This is done quarterly to meet audit requirements.
Maintain Barcode data in conjunction with above.
Ensure the layout of storage areas is consistent with departmental policy.
Maintain labelling in a clear and concise manner.
Check goods received against picking lists and ensure that products are put away in designated areas
Report any discrepancies to the relevant Goods Distribution Centres Supervisors.
Reporting of product mis-picks and oversight of prompt return.
Process orders via the NHS Supplychain online computer system EDC platform and Oracle i-Proc to meet designated deadlines.
Process requests for unscheduled deliveries.
Analyse purchasing and usage patterns to determine optimum stock levels, and to support value for money initiatives.
Maintain accurate records and filing systems.
Maintain the assigned personal digital assistant (PDA) including weekly update of requirements and catalogues.
Organisation and planning for predicted ordering to cover periods of absence, public holidays and variances.
About us
All new colleagues can expect to receive a warm and friendly Wirral welcome from the very first time they make contact with us. We are described as "competent and caring staff" by our patients.
Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents.
We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirral's only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint.
We have approximately 855 beds trust-wide and our financial turnover is in excess of £337m.
The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales.
Job description
Job responsibilities
To implement and maintain a materials Management service to designated Ward/dept. areas, undertaking day to day ordering activity for stock/non-stock product lines in accordance with agreed protocols
To be responsible for ensuring that the customers requirements for products are met in the most cost-effective way possible, always ensuring continuity of supply.
To maintain stock at agreed levels
To ensure the effective rotation of stock to minimise obsolescence.
Daily placement of orders for stock /non-stock products using the Trusts electronic ordering systems
To plan and carry out quarterly stock reviews with the appropriate ward/departmental lead using system generated information to evidence spending patterns, monitor usage and activity patterns in order to optimise stockholding and reduce incidents of stock obsolescence.
Make recommendations for the standardisation and rationalisation of product lines held at ward/departmental level.
Assist in value for money studies to contribute to the non-pay spend savings target and regularly report on spend/savings in designated areas.
To maintain accurate and current coding labelling and filing systems in line with Materials Management and Trust wide guidelines.
To implement and maintain a materials Management service to designated Ward/dept. areas, undertaking day to day ordering activity for stock/non-stock product lines in accordance with agreed protocols
To be responsible for ensuring that the customers requirements for products are met in the most cost-effective way possible, always ensuring continuity of supply.
To maintain stock at agreed levels
To ensure the effective rotation of stock to minimise obsolescence.
Daily placement of orders for stock /non-stock products using the Trusts electronic ordering systems
To plan and carry out quarterly stock reviews with the appropriate ward/departmental lead using system generated information to evidence spending patterns, monitor usage and activity patterns in order to optimise stockholding and reduce incidents of stock obsolescence.
Make recommendations for the standardisation and rationalisation of product lines held at ward/departmental level.
Assist in value for money studies to contribute to the non-pay spend savings target and regularly report on spend/savings in designated areas.
To maintain accurate and current coding labelling and filing systems in line with Materials Management and Trust wide guidelines.
To oversee the work of the Materials Management Assistants in respect of timely Put away of stock, labelling of and the general tidiness of stock areas.
To undertake all mandatory training as required by Wirral Hospital Trust policies.
To participate in Departmental meetings, an annual appraisal scheme and participate in identifying training and developing needs and objectives
To take reasonable care for own Health and Safety and that of their colleagues, in accordance with Trust and Departmental Health and Safety policies and instructions.
Comply with Manual Handling regulations, COSHH regulations, and the Health and Safety at work act.
To work flexibly and provide cover for the Materials Managers
Job description
Job responsibilities
To implement and maintain a materials Management service to designated Ward/dept. areas, undertaking day to day ordering activity for stock/non-stock product lines in accordance with agreed protocols
To be responsible for ensuring that the customers requirements for products are met in the most cost-effective way possible, always ensuring continuity of supply.
To maintain stock at agreed levels
To ensure the effective rotation of stock to minimise obsolescence.
Daily placement of orders for stock /non-stock products using the Trusts electronic ordering systems
To plan and carry out quarterly stock reviews with the appropriate ward/departmental lead using system generated information to evidence spending patterns, monitor usage and activity patterns in order to optimise stockholding and reduce incidents of stock obsolescence.
Make recommendations for the standardisation and rationalisation of product lines held at ward/departmental level.
Assist in value for money studies to contribute to the non-pay spend savings target and regularly report on spend/savings in designated areas.
To maintain accurate and current coding labelling and filing systems in line with Materials Management and Trust wide guidelines.
To implement and maintain a materials Management service to designated Ward/dept. areas, undertaking day to day ordering activity for stock/non-stock product lines in accordance with agreed protocols
To be responsible for ensuring that the customers requirements for products are met in the most cost-effective way possible, always ensuring continuity of supply.
To maintain stock at agreed levels
To ensure the effective rotation of stock to minimise obsolescence.
Daily placement of orders for stock /non-stock products using the Trusts electronic ordering systems
To plan and carry out quarterly stock reviews with the appropriate ward/departmental lead using system generated information to evidence spending patterns, monitor usage and activity patterns in order to optimise stockholding and reduce incidents of stock obsolescence.
Make recommendations for the standardisation and rationalisation of product lines held at ward/departmental level.
Assist in value for money studies to contribute to the non-pay spend savings target and regularly report on spend/savings in designated areas.
To maintain accurate and current coding labelling and filing systems in line with Materials Management and Trust wide guidelines.
To oversee the work of the Materials Management Assistants in respect of timely Put away of stock, labelling of and the general tidiness of stock areas.
To undertake all mandatory training as required by Wirral Hospital Trust policies.
To participate in Departmental meetings, an annual appraisal scheme and participate in identifying training and developing needs and objectives
To take reasonable care for own Health and Safety and that of their colleagues, in accordance with Trust and Departmental Health and Safety policies and instructions.
Comply with Manual Handling regulations, COSHH regulations, and the Health and Safety at work act.
To work flexibly and provide cover for the Materials Managers
Person Specification
Knowledge and Skills
Essential
- Demonstrable understanding of ward stock management and its contribution to effective patient care
- To have effective planning, organisational and prioritising skills
- The ability to act autonomously and make decisions in the event of a stock emergency or other ad-hoc request from wards/departments
- Effective communication and influencing skills
- Experience in basic software packages- Microsoft office and particularly Excel to analyse data and produce reports.
Desirable
- Knowledge of procurement activity and principles within the NHS
- Working knowledge and experience of electronic Materials Management systems
- Working knowledge of "Just in Time" stock management principles and their practical application in an NHS setting.
Qualifications, Specific Experience & Training
Essential
- Good standard of basic education to GCSE AS and A Level
- NVQ Level 3 in Procurement & Supply or equivalent experience
Desirable
- CIPS Certificate in Procurement & Supply Operations
- CIPS Advanced Certificate in Procurement and Supply Operations
- CIPS Diploma in Procurement & Supply
Personal Attributes
Essential
- Be able to maintain concentration on administrative tasks, stock counting and calculation on a daily basis in an environment where interruptions are commonplace.
- Have the ability to communicate confidently and assertively through written/verbal media, and with customers at all levels throughout the Trust..
Other requirements
Essential
- The ability to travel and work across sites
Person Specification
Knowledge and Skills
Essential
- Demonstrable understanding of ward stock management and its contribution to effective patient care
- To have effective planning, organisational and prioritising skills
- The ability to act autonomously and make decisions in the event of a stock emergency or other ad-hoc request from wards/departments
- Effective communication and influencing skills
- Experience in basic software packages- Microsoft office and particularly Excel to analyse data and produce reports.
Desirable
- Knowledge of procurement activity and principles within the NHS
- Working knowledge and experience of electronic Materials Management systems
- Working knowledge of "Just in Time" stock management principles and their practical application in an NHS setting.
Qualifications, Specific Experience & Training
Essential
- Good standard of basic education to GCSE AS and A Level
- NVQ Level 3 in Procurement & Supply or equivalent experience
Desirable
- CIPS Certificate in Procurement & Supply Operations
- CIPS Advanced Certificate in Procurement and Supply Operations
- CIPS Diploma in Procurement & Supply
Personal Attributes
Essential
- Be able to maintain concentration on administrative tasks, stock counting and calculation on a daily basis in an environment where interruptions are commonplace.
- Have the ability to communicate confidently and assertively through written/verbal media, and with customers at all levels throughout the Trust..
Other requirements
Essential
- The ability to travel and work across sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
