Job summary
The Divisional Procurement Manager will assist the ADF-Procurement to deliver and promote the Trust's Procurement Strategy.
The post holder will manage and lead a team of procurement professionals to deliver a responsive, effective and efficient Procurement service to the Trust.
The role includes the provision of expert advice to the Divisions on all procurement and supply chain matters, to ensure compliance with the public contracts regulations and the Trust's own Standing Financial Instructions (SFIs) and procurement policies.
The post holder will be responsible for the development and delivery of annual work plans for their portfolio which include financial savings, improved compliance and service efficiencies. In doing so the Divisional Procurement Manager will be responsible for monitoring and managing the performance of their team
To deputise for the ADF-Procurement and attend internal and external meetings as directed, on their behalf and to represent WUTH Procurement at national and regional events.
Main duties of the job
- The post-holder will manage and develop a procurement team and ethic that supports the department's commitment to quality and continuous improvement.
- Responsible for the performance of the team and their professional and personal development
- Responsible for the development, effective management and delivery of the annual work plans
- The individual will build meaningful business relationships with colleagues at a senior level, working with all parties to find solutions to complex business issues and supporting them to deliver service improvement .
- The postholder will be responsible providing direction on major procurement projects in conjunction with the ADF-Procurement.
- To maintain a detailed level of understanding of the public contract regulations and the wider public sector procurement framework and to ensure that all procurement activity is compliant with those requirements
About us
All new colleagues can expect to receive a warm and friendly Wirral welcome from the very first time they make contact with us. We are described as "competent and caring staff" by our patients.
Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents.
We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirral's only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint.
We have approximately 855 beds trust-wide and our financial turnover is in excess of £337m.
The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales.
Job description
Job responsibilities
The Procurement Services comprises four teams- the Clinical and Non-Clinical Procurement Teams, Transactional Purchasing and Inventory & Materials Management.
The successful candidate will be leading the Non-Clinical Procurement Team.
The Procurement Teams manage all categories of non-pay expenditure (ex pharmacy and drugs) as well as the procurement activity for Trust's capital programme. The team makes a very significant contribution to the Trust's Cost Improvement Programme and has a challenging CIP target of delivering a 1% reduction in non-pay spend for 2023/24.
The Non-Clinical Procurement Team comprises of the Divisional Procurement Manager, Senior Procurement Manager and 1 x Buyers, 1 x Assistant Buyer.
The Procurement service is well respected throughout the Trust and is seen as a key enabler of sustainable improvement. As such engagement with all Divisions at all levels is a key part of this role- both in the development of workplans and their subsequent delivery. An understanding of the drivers of cost is also essential and therefore the development of the relationship with the Trust's Finance Business Partners is an essential part of the role too.
Continuous Improvement
- To take a lead role in the continuous improvement and development of the Procurement Service.
- To identify and implement process and procedural efficiencies within the team
- To lead on initiatives to improve the Trusts performance against the Model Health Procurement Metrics specifically but not limited to price efficiency and compliance metrics
Policy and Service Development
Contribute to the development of procurement policy and guidance notes
- Ensure that procurement policies are promoted and followed without exception
Leadership
- Provide effective and visible leadership for the team
- Champion best practice in all procurement matters.
- As the divisional procurement lead- create a culture within the team that encourages and supports effective service engagement, innovation, and sustainable procurement practices that deliver value for money and efficiencies.
- Use leadership and influencing skills to enthuse, motivate and involve individuals both within the team and across the organisation to ensure delivery of targets and maximise benefits.
Management & Delivery
- To deliver a an effective procurement service for end users, leading on specific projects within a portfolio to deliver value, improved patient care and savings for the Trust
- Manage team resources effectively and flexibly to ensure the delivery of the workplans, and to maintain a consistent level of service and support to the Divisions
- To develop the annual workplans for the team- analysing procurement data to identify opportunities presented from ad-hoc spend, contract renewals, contract renegotiations and the management of tail end spend, and developing cohesive and deliverable schemes
- Effective management and delivery of the teams workplans
- Play an active role in the preparation of business cases for the procurement of good, works and services, ensuring all financial options including total acquisition cost are taken into account
- Management and resourcing of Capital procurement activity in line with the timescales set out in the capital plan
Performance Management
- Devise performance metrics and report on team performance
- Monitor and effectively manage the delivery of the workplans for the team ensuring that projects and initiatives are delivered in accordance with the plan and anticipated benefits are realised
- Manage resource effectively and flexibly to ensure the delivery of the workplans, and to maintain a consistent level of service and support to the Divisions
- Responsible for verifying the financial benefits from procurement initiatives
- Benefit tracking and managing compliance with contracts and agreements to maximise the levels of savings delivered
Collaboration
- To proactively work alongside peer procurement groups to influence and shape collaborative procurement opportunities for the Trust
- To lead on collaborative workstreams and procurement exercises on behalf of the Trust
Engagement & Communication
To develop strong customer/stakeholder relationships that drive compliance with procurement policy and good practice and support the successful delivery of procurement and any service improvements
- Work closely with Divisional stakeholders to identify work priorities and opportunities for savings and service improvement
- Provide advice and guidance on procurement strategy and controls
- Develop relationships with strategic suppliers to maintain service delivery performance and manage potential supply chain disruption
- Give presentations on a range of procurement matters to internal and external groups
Procurement Activity
- Lead and manage high value / complex procurement projects from inception to contract award.
- Carry out appropriate market analysis to appraise current landscape, identify the main features and the characteristics of the market and highlight any potential risks, issues or opportunities that can be exploited.
- Determine and advise on appropriate procurement strategies and routes to market
- Lead and manage multidisciplinary project teams.
- To ensure all procurement activity results in legally binding contracts that are compliant with the Trusts public sector procurement obligations
- To understand and interpret contract terms and conditions and to propose amendments where required.
- To lead negotiations with suppliers on behalf of the Trust
- Point of escalation in the management of supplier disputes
Training and Education
Promote the highest professional standards and support the development of the skills and competencies of yourself and the team through training development and support activities, ensuring progress towards individual Personal Development Plans are maintained, reviewed and updated.
- Maintain a thorough knowledge and understanding of the public contracts regulations (PCR) and associated requirements and WUTH Standing Financial Instructions and procedures.
- To support the delivery of an annual programme of internal and external training to promote understanding of best procurement practices, maintain up-to date knowledge of procurement related legislation.
- To contribute to the Trusts accreditation to the NHS Procurement & Commercial Standards
- Trustwide - Promote a better understanding of how good procurement practices can support the delivery of Trustwide and Divisional objectives, and promote compliance with PCR,SFIs and NHS counter fraud initiatives through the delivery of targeted guidance and training.
- Support the objectives of the Procurement Skills Development Network through proactive membership of the NW Group, and offer active support for the peer review/accreditation process.
- Lead and manage the team in the execution and delivery of sourcing and supply chain projects and provide advice and coaching on the correct process and application of PCR and the legal framework underpinning public sector procurement and contracting.
- Network and engage in continuous professional development (CPD) externally to ensure that the skills and capabilities within the Procurement Service are current and used to drive continuous service improvement..
Personal & Professional Development
- Attend mandatory and statutory training as required
- Maintain continued professional development (CPD) Credits in line with CIP requirements
- Attend relevant education, training and study days as required.
Job description
Job responsibilities
The Procurement Services comprises four teams- the Clinical and Non-Clinical Procurement Teams, Transactional Purchasing and Inventory & Materials Management.
The successful candidate will be leading the Non-Clinical Procurement Team.
The Procurement Teams manage all categories of non-pay expenditure (ex pharmacy and drugs) as well as the procurement activity for Trust's capital programme. The team makes a very significant contribution to the Trust's Cost Improvement Programme and has a challenging CIP target of delivering a 1% reduction in non-pay spend for 2023/24.
The Non-Clinical Procurement Team comprises of the Divisional Procurement Manager, Senior Procurement Manager and 1 x Buyers, 1 x Assistant Buyer.
The Procurement service is well respected throughout the Trust and is seen as a key enabler of sustainable improvement. As such engagement with all Divisions at all levels is a key part of this role- both in the development of workplans and their subsequent delivery. An understanding of the drivers of cost is also essential and therefore the development of the relationship with the Trust's Finance Business Partners is an essential part of the role too.
Continuous Improvement
- To take a lead role in the continuous improvement and development of the Procurement Service.
- To identify and implement process and procedural efficiencies within the team
- To lead on initiatives to improve the Trusts performance against the Model Health Procurement Metrics specifically but not limited to price efficiency and compliance metrics
Policy and Service Development
Contribute to the development of procurement policy and guidance notes
- Ensure that procurement policies are promoted and followed without exception
Leadership
- Provide effective and visible leadership for the team
- Champion best practice in all procurement matters.
- As the divisional procurement lead- create a culture within the team that encourages and supports effective service engagement, innovation, and sustainable procurement practices that deliver value for money and efficiencies.
- Use leadership and influencing skills to enthuse, motivate and involve individuals both within the team and across the organisation to ensure delivery of targets and maximise benefits.
Management & Delivery
- To deliver a an effective procurement service for end users, leading on specific projects within a portfolio to deliver value, improved patient care and savings for the Trust
- Manage team resources effectively and flexibly to ensure the delivery of the workplans, and to maintain a consistent level of service and support to the Divisions
- To develop the annual workplans for the team- analysing procurement data to identify opportunities presented from ad-hoc spend, contract renewals, contract renegotiations and the management of tail end spend, and developing cohesive and deliverable schemes
- Effective management and delivery of the teams workplans
- Play an active role in the preparation of business cases for the procurement of good, works and services, ensuring all financial options including total acquisition cost are taken into account
- Management and resourcing of Capital procurement activity in line with the timescales set out in the capital plan
Performance Management
- Devise performance metrics and report on team performance
- Monitor and effectively manage the delivery of the workplans for the team ensuring that projects and initiatives are delivered in accordance with the plan and anticipated benefits are realised
- Manage resource effectively and flexibly to ensure the delivery of the workplans, and to maintain a consistent level of service and support to the Divisions
- Responsible for verifying the financial benefits from procurement initiatives
- Benefit tracking and managing compliance with contracts and agreements to maximise the levels of savings delivered
Collaboration
- To proactively work alongside peer procurement groups to influence and shape collaborative procurement opportunities for the Trust
- To lead on collaborative workstreams and procurement exercises on behalf of the Trust
Engagement & Communication
To develop strong customer/stakeholder relationships that drive compliance with procurement policy and good practice and support the successful delivery of procurement and any service improvements
- Work closely with Divisional stakeholders to identify work priorities and opportunities for savings and service improvement
- Provide advice and guidance on procurement strategy and controls
- Develop relationships with strategic suppliers to maintain service delivery performance and manage potential supply chain disruption
- Give presentations on a range of procurement matters to internal and external groups
Procurement Activity
- Lead and manage high value / complex procurement projects from inception to contract award.
- Carry out appropriate market analysis to appraise current landscape, identify the main features and the characteristics of the market and highlight any potential risks, issues or opportunities that can be exploited.
- Determine and advise on appropriate procurement strategies and routes to market
- Lead and manage multidisciplinary project teams.
- To ensure all procurement activity results in legally binding contracts that are compliant with the Trusts public sector procurement obligations
- To understand and interpret contract terms and conditions and to propose amendments where required.
- To lead negotiations with suppliers on behalf of the Trust
- Point of escalation in the management of supplier disputes
Training and Education
Promote the highest professional standards and support the development of the skills and competencies of yourself and the team through training development and support activities, ensuring progress towards individual Personal Development Plans are maintained, reviewed and updated.
- Maintain a thorough knowledge and understanding of the public contracts regulations (PCR) and associated requirements and WUTH Standing Financial Instructions and procedures.
- To support the delivery of an annual programme of internal and external training to promote understanding of best procurement practices, maintain up-to date knowledge of procurement related legislation.
- To contribute to the Trusts accreditation to the NHS Procurement & Commercial Standards
- Trustwide - Promote a better understanding of how good procurement practices can support the delivery of Trustwide and Divisional objectives, and promote compliance with PCR,SFIs and NHS counter fraud initiatives through the delivery of targeted guidance and training.
- Support the objectives of the Procurement Skills Development Network through proactive membership of the NW Group, and offer active support for the peer review/accreditation process.
- Lead and manage the team in the execution and delivery of sourcing and supply chain projects and provide advice and coaching on the correct process and application of PCR and the legal framework underpinning public sector procurement and contracting.
- Network and engage in continuous professional development (CPD) externally to ensure that the skills and capabilities within the Procurement Service are current and used to drive continuous service improvement..
Personal & Professional Development
- Attend mandatory and statutory training as required
- Maintain continued professional development (CPD) Credits in line with CIP requirements
- Attend relevant education, training and study days as required.
Person Specification
Qualifications, Specific Experience & Training
Essential
- Chartered Institute of Procurement & Supply Level 6 or Procurement Degree
- Post qualification experience in a senior procurement role
- Demonstrable evidence of the delivery of cost improvement and efficiency savings on a large scale
- Category management experience
- Experience of developing and managing the delivery of multi strand work plans
Desirable
- Post qualification experience in a senior procurement role in the NHS
Knowledge and Skills
Essential
- Extensive working knowledge of public procurement and contractual legislation, including PCR and associated requirements
- Expert knowledge of financial and management information systems and processes to provide high quality accurate data and information to Divisions, and inform procurement strategies and decision making
- Ability to act on general policy and guidance to ensure compliance with public procurement regulations and Standing Financial Instructions
- Accomplished influencer and negotiator
- Excellent interpersonal, leadership, team building and team working skills
- Able to make reasoned decisions using complex information and analysis, and to recommend appropriate solutions
- Highly developed analytical skills, ability to interpret and present data
Personal Attributes
Essential
- Committed to continuous improvement
- Confident communicator and effective listener
- Customer centric attitude
- Able to manage own and team workload effectively and balance competing priorities
- Able to work autonomously, interpreting national, regional and local policy
- Ability to work under pressure in a fast-paced environment
- Maintains professional standards at all times
- Highly motivated individual able to work on complex projects and with competing priorities and within strict deadlines
Person Specification
Qualifications, Specific Experience & Training
Essential
- Chartered Institute of Procurement & Supply Level 6 or Procurement Degree
- Post qualification experience in a senior procurement role
- Demonstrable evidence of the delivery of cost improvement and efficiency savings on a large scale
- Category management experience
- Experience of developing and managing the delivery of multi strand work plans
Desirable
- Post qualification experience in a senior procurement role in the NHS
Knowledge and Skills
Essential
- Extensive working knowledge of public procurement and contractual legislation, including PCR and associated requirements
- Expert knowledge of financial and management information systems and processes to provide high quality accurate data and information to Divisions, and inform procurement strategies and decision making
- Ability to act on general policy and guidance to ensure compliance with public procurement regulations and Standing Financial Instructions
- Accomplished influencer and negotiator
- Excellent interpersonal, leadership, team building and team working skills
- Able to make reasoned decisions using complex information and analysis, and to recommend appropriate solutions
- Highly developed analytical skills, ability to interpret and present data
Personal Attributes
Essential
- Committed to continuous improvement
- Confident communicator and effective listener
- Customer centric attitude
- Able to manage own and team workload effectively and balance competing priorities
- Able to work autonomously, interpreting national, regional and local policy
- Ability to work under pressure in a fast-paced environment
- Maintains professional standards at all times
- Highly motivated individual able to work on complex projects and with competing priorities and within strict deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Wirral University Teaching Hospitals NHS Trust
Address
Willow House- Clatterbridge Hospital Site
Bebington Road
Bebingtom
CH63 4JY
Employer's website
https://www.wuth.nhs.uk (Opens in a new tab)
