Decontamination Administrative Assistant

Job description

Job responsibilities

1.To work in accordance with Departmental Policy, Standard Operating Procedures and Quality Management System.

2. To answer all telephone calls into the department ensuring details of messages are taken and forwarded to the appropriate officer.

3.To receive timesheets/requisitions from the HSDU manager and or his/her representative and ensure timely progress.

4. To ensure all travel, subsistence and training forms are completed and progressed as in-line with Trust policies.

5. To carry out filing as and when necessary and retrieve information as required.

6. Clerical duties associated with:

A all typing as and when required

Reception duties

Receiving visitors to department

Receipt and dispatch of post.

Photocopying etc

7. To Carry out regular stock take of stores and ensure order levels are kept as required as well as receiving all deliveries, checking delivery notes, notifying suppliers of short deliveries, damaged goods or incorrect deliveries.

8. To raise orders with suppliers against call-off orders and notify management of any low stock items for which electronic requisitions need to be raised.

9. To ensure that all delivery notes are signed and sent to Paymasters within 24 hours of receipt ofgoods.

1. To maintain the stock management data on the HSDU computer production/traceability system,utilising and developing the facilities available to improve the stock management within HSDU.

1. To ensure that, at all times, stock management is carried out in accord with the requirements of the HSDU Quality system.

1. To check any invoice queries received from Paymasters.

1. To cover the essential day to day duties of the HSDU Computer Assistant in his/her absence, including system interrogation, building of new instrument sets and equipment, production of management information reports and liaising with IT/Newgate regarding system failures.

1. To undertake any other ad hoc duties which may be delegated from time to time.

Person Specification

Qualifications

Essential

• GCSE in maths (E) and English (D) Good communication skills

Desirable

• Must have some experience in working in sterile services/Endoscopy department.

Skills

Essential

• Must be computer literate and good communications skills.

Desirable

• Knowledge of office protocols

Experience

Essential

• Flexible approach to work hours.

Desirable

• must have good organisations skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Walsall Healthcare NHS Trust

Address

HSDU

Pleck Road

Walsall

WS2 9PS

Employer's website

https://walsallhealthcare.nhs.uk (Opens in a new tab)