Accounts Payable Supervisor

Walsall Healthcare NHS Trust

This job is now closed

Job summary

Responsible for supervising and supporting the Accounts Payable function on behalf of the Transactional Services Manager. Supporting the delivery of and resolution of payments to our suppliers in line with the Better Payment Practice Code.

Responsible for maintaining accurate records within the purchase ledger and co-ordinating the workload of the Accounts Payable Clerks.

Proactively supporting and resolving invoice queries with both suppliers and managers across the organisation.

Main duties of the job

Prime responsibility for ensuring the prompt and accurate payment of all invoices received by the Trust including compliance with the Better Payment Practice Code.

Ensures compliance with the principles of the Data Protection Act and all Trust policies and procedures relating to computer systems security.

Adheres to all relevant Quality Standards as laid down in Trust policies and guidelines.

Prime responsibility for the payment of all invoices received by the Trust.

Prime responsibility for ensuring that all Payment runs are processed in an accurate and timely manner.

About us

An exciting opportunity has arisen for an ambitious Accounts Payable supervisor to join the Finance Department and support the Trust in attainment of key financial performance.

You will provide the Accounts Payable function with a high quality service. The role will require you to convey complex information to departmental managers and support prompt resolution and payment of Invoices.

Candidates must have a high level of I.T literacy and a good knowledge of computerised purchase ledger systems ideally within a large organisation with experience of systems & procedures. You should be able to work on your own initiative when required, but also be a team player with excellent communication skills.This is an excellent opportunity for an individual to develop their career in the exciting and ever changing environment of a successful NHS Trust.

The Trust is committed to operating flexible working practices wherever possible. All full-time posts should be open to applicants on job-sharing basis.

Date posted

06 December 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Permanent

Working pattern

Full-time, Home or remote working

Reference number

407-CORP-5853220

Job locations

Manor Hospital

Pleck Road

Walsall

WS2 9ES

Job description

Job responsibilities

Overall management and performance of the Accounts Payable Clerks.

Ensuring accounts payable processes are operating efficiently and payments are efficiently and effectively processed in accordance with the Trusts Standing Financial Instructions (SFIs) and with the NHS Better Payment Practice.

Processing all payments due to suppliers in respect of each completed weekly processing period. Including making payments such as BACs and RFTs.

Responsibility for the processing of supplier's invoices from registration through to payment in accordance with procedures and Standing Financial Instructions using the Integra Purchase Ledger System.

Undertakes analysis of supplier statements and investigates all invoices overdue for payment to ensure that these are cleared in line with Trust policy and to ensure compliance with Better Payment Practice Code.

Responsible for managing their own workload to ensure all payments are made within agreed timescales and all charges for goods and services are brought into the correct financial year.

Ensuring that appropriate segregation of duties is maintained between operations within the team.

Responsible for resolving queries from suppliers and managers escalated from the AP Clerks and ensuring that any remaining unresolved queries are escalated to the Transactional Services Manager.

Maintaining supplier records within the Integra Purchase Ledger System to ensure that all data is valid and up to date, including updating bank details and removing unused suppliers from the database in line with the Trusts policies and procedures.

Ensuring that new and amended supplier accounts are correctly actioned and authorised appropriately, including regularly reviewing system reports regarding supplier additions and amendments to ensure all are valid and appropriately authorised.

Supporting the AP Clerks to resolve financial coding and authorisation queries to ensure that transactions can be reported accurately and efficiently.

Ensuring that appraisals and personal development reviews and plans are undertaken by all AP Clerks within team and that all team members are compliant with their statutory and mandatory training.

Covering for the Transactional Services Manager during periods of planned and unplanned absence to ensure continuation of reporting.

Any other duties, commensurate with the grade of the post holder, as designated from time to time by Transactional Services Manager.

Responsible for the production, review and implementation of the teams procedures & relevant procedure notes. Ensure they are available for use by members of the team and as guidance for colleagues throughout the Trust where appropriate

This job description covers the major tasks to be carried out and the level of responsibility at which the post holder will work. These may be revised and changed from time to time. Consultation will occur before such changes take place.