Job summary
Are you an experienced Administrator looking for an exciting opportunity to be at the forefront of digital change in healthcare? Look no further! We are seeking a Portfolio Administrator to join our innovative team at an acute hospital within the NHS. In this role, you will have the unique opportunity to drive digital transformation in healthcare and support the improvement of patient outcomes. As a key member of our team, you will work closely with clinical and non-clinical staff to identify areas for improvement, assess digital solutions, and help provide ongoing support. If you are passionate about improving patient care through innovation and have a strong background in healthcare and technology, we encourage you to apply for this exciting position.
Main duties of the job
- To support the Portfolio Manager and Team in effecting the Digital Portfolio initiation and handover stages and its constituent projects, including planning, supporting, facilitating, analysing and monitoring progress of the project delivery programme.
- To support the Digital Portfolio Team ensuring that the work conforms to departmental standards.
- To support the process to establish and maintain the Document Management System for the Portfolio.
- To support assurance and analysis to ensure continual business justification for the project initiative and elements within the delivery programme and that they are fit for purpose.
- Ensure that project initiatives are focused on delivering the Trust's strategic objectives
- To support the production of meeting documentation and reporting
About us
At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.
Our Mission is to work in partnership to provide high quality, compassionate services and to nurture an environment where people can be at their best. Our vision is healthier lives, empowered citizens, thriving communities.
We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.
We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application materials. While this is not discouraged, we kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role.
Personal integrity and authenticity are central to our recruitment process. We value honesty and appreciate applications that are genuine and representative of the individual behind them.
Right to Work in the UK: This role is not available for Skilled Worker visa sponsorship. Applicants must already have the legal right to work in the UK at the time of application. Unfortunately, we are unable to support visa applications for this post in line with UKVI regulations.
Job description
Job responsibilities
Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.
Please contact us at Recruitment@dchft.nhs.uk if you are unable to view or download the attachment.
For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.
Job description
Job responsibilities
Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.
Please contact us at Recruitment@dchft.nhs.uk if you are unable to view or download the attachment.
For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.
Person Specification
Education, Qualifications and Training
Essential
- Qualified to NVQ Level 4/5, foundation degree or diploma level in secretarial, administration, project management or organisational disciplines
Desirable
- Training in related areas to support professional and personal skill development
Experience
Essential
- Significant experience of working in an administrative role within a complex organisational context (including diary management, communication and liaison with a wide range of staff, both internally and externally)
- Use of IT systems to support regular office, organisational and corporate functions (such as meetings, document production and management, spreadsheets and presentations etc.)
- Purchasing processes and procedures relating to consumables, stock and equipment
- Experience within a project management and/or IT environment
Desirable
- Attendance at and servicing of meetings at Executive/ Board level, including notes taking
Skills, Abilities and Knowledge
Essential
- Excellent organisational, analytical and judgemental skills to fulfil key office roles and support effective decision making and prioritisation setting
- Efficient production of administrative products such as letters/emails, reports, spreadsheets, presentations etc
- Computer literacy and competency in Microsoft Office applications (or equivalent) to a reasonably high level of capability, specifically Microsoft Word, Excel and Powerpoint
- Use of initiative including the ability to prioritise, work to tight deadlines and work without supervision
- Ability to demonstrate accuracy and good command of grammar/spelling/punctuation
- Effective communication skills with staff of a range of professional groups and at all levels
- Ability to use own initiative to find out information and think ahead in chasing up actions with individuals
Desirable
- Ability to use or learn new software such as Microsoft Project, Celoxis and Visio
Person Specification
Education, Qualifications and Training
Essential
- Qualified to NVQ Level 4/5, foundation degree or diploma level in secretarial, administration, project management or organisational disciplines
Desirable
- Training in related areas to support professional and personal skill development
Experience
Essential
- Significant experience of working in an administrative role within a complex organisational context (including diary management, communication and liaison with a wide range of staff, both internally and externally)
- Use of IT systems to support regular office, organisational and corporate functions (such as meetings, document production and management, spreadsheets and presentations etc.)
- Purchasing processes and procedures relating to consumables, stock and equipment
- Experience within a project management and/or IT environment
Desirable
- Attendance at and servicing of meetings at Executive/ Board level, including notes taking
Skills, Abilities and Knowledge
Essential
- Excellent organisational, analytical and judgemental skills to fulfil key office roles and support effective decision making and prioritisation setting
- Efficient production of administrative products such as letters/emails, reports, spreadsheets, presentations etc
- Computer literacy and competency in Microsoft Office applications (or equivalent) to a reasonably high level of capability, specifically Microsoft Word, Excel and Powerpoint
- Use of initiative including the ability to prioritise, work to tight deadlines and work without supervision
- Ability to demonstrate accuracy and good command of grammar/spelling/punctuation
- Effective communication skills with staff of a range of professional groups and at all levels
- Ability to use own initiative to find out information and think ahead in chasing up actions with individuals
Desirable
- Ability to use or learn new software such as Microsoft Project, Celoxis and Visio
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
