Job summary
An opportunity has arisen for an apprentice secretary within the Stroke and Elderly Care Department. This is an excellent opportunity for a self-motivated, enthusiastic and organised individual to join a busy and dynamic team to provide secretarial support to the growing Stroke and Elderly Care Department and assist in the safe, smooth, efficient and effective running of the service.
Main duties of the job
The successful candidate will work within the Stroke and Elderly Care Department for the consultants and provide secretarial and admin support to include excellent audio typing, good and polite telephone manner and use of Microsoft Word, PAS and other IT systems in the working environment. Teamwork is an important part of this service to maintain a successful workflow, completion of tasks and to meet and achieve goals.
About us
At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.
Our Mission is to work in partnership to provide high quality, compassionate services and to nurture an environment where people can be at their best. Our vision is healthier lives, empowered citizens, thriving communities.
We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.
We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application materials. While this is not discouraged, we kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role.
Personal integrity and authenticity are central to our recruitment process. We value honesty and appreciate applications that are genuine and representative of the individual behind them.
Right to Work in the UK: This role is not available for Skilled Worker visa sponsorship. Applicants must already have the legal right to work in the UK at the time of application. Unfortunately, we are unable to support visa applications for this post in line with UKVI regulations.
Job description
Job responsibilities
Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.
Please contact us at Recruitment@dchft.nhs.uk if you are unable to view or download the attachment.
For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.
Job description
Job responsibilities
Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.
Please contact us at Recruitment@dchft.nhs.uk if you are unable to view or download the attachment.
For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.
Person Specification
Education, Qualifications & Training
Essential
- GCSE - Grade C/4 or above in English and Mathematics or equivalent (we accept Functional Skills Level 2 in Maths and English)
Experience
Essential
- Secretarial / Administrative experience within the last 2 years
- Experience of working with computer systems, to include Microsoft Office (and PAS)
- Experience of working with staff at all levels
Skills, Abilities & Knowledge
Essential
- Evidence of secretarial skills including excellent audio typing and minute taking
- Evidence of effective communications skills both written and oral
- Evidence of ability to work without direct supervision within broad procedural guidelines
- Evidence of ability to respond quickly to changing priorities, organising own workload to meet deadlines
- To be able to demonstrate integrity and professionalism when dealing with difficult situations
- An Understanding of the meaning of confidentiality and the requirement for this to be maintained
- Evidence of ability to build and maintain good working relationships within a team
- Evidence of ability to input data accurately and timely and be able to produce reports when required
Desirable
- Evidence of ability to exercise judgment when dealing with queries and to analyse and resolve problems
- Familiarity with using PAS (Patient Administration System) desirable, however training can be provided
Person Specification
Education, Qualifications & Training
Essential
- GCSE - Grade C/4 or above in English and Mathematics or equivalent (we accept Functional Skills Level 2 in Maths and English)
Experience
Essential
- Secretarial / Administrative experience within the last 2 years
- Experience of working with computer systems, to include Microsoft Office (and PAS)
- Experience of working with staff at all levels
Skills, Abilities & Knowledge
Essential
- Evidence of secretarial skills including excellent audio typing and minute taking
- Evidence of effective communications skills both written and oral
- Evidence of ability to work without direct supervision within broad procedural guidelines
- Evidence of ability to respond quickly to changing priorities, organising own workload to meet deadlines
- To be able to demonstrate integrity and professionalism when dealing with difficult situations
- An Understanding of the meaning of confidentiality and the requirement for this to be maintained
- Evidence of ability to build and maintain good working relationships within a team
- Evidence of ability to input data accurately and timely and be able to produce reports when required
Desirable
- Evidence of ability to exercise judgment when dealing with queries and to analyse and resolve problems
- Familiarity with using PAS (Patient Administration System) desirable, however training can be provided
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
