Obs and Gynae Medical Secretary

Dorset County Hospital NHS Foundation Trust

This job is now closed

Job summary

The post-holder will work closely with the all members of staff in ensuring the delivery of a high quality service. This will require the utilisation of good secretarial, administrative, communication and interpersonal skills, knowledge of word-processing and other computerised systems.All secretaries appointed to the Obstetrics & Gynaecology service have a shared responsibility to service the needs of the department.

Main duties of the job

To provide a comprehensive secretarial and administrative support service for within the Women's Health Department. All secretaries appointed to the Directorate have a shared responsibility to service the needs of the Directorate as appropriate.

Assist in the achievement of Departmental Objectives.

To provide cover for members of the secretarial team during periods of leave, or absence.

About us

At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.

Our Mission is to work in partnership to provide high quality, compassionate services and to nurture an environment where people can be at their best.

We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.

Date posted

17 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

405-25-AC111OGS-A

Job locations

Dorset County Hospital

Dorchester

DT1 2JY

Job description

Job responsibilities

Please see the attached Job Description and Person specification for the full details of the role and responsibilities.

Job description

Job responsibilities

Please see the attached Job Description and Person specification for the full details of the role and responsibilities.

Person Specification

EDUCATION, QUALIFICATIONS & TRAINING

Essential

Educated to GCSE level or equivalent, including English at Grade C or above
RSA stage III word processing or equivalent

KNOWLEDGE & EXPERIENCE

Essential

oExperience of working with computer systems, to include Microsoft Office, in a working/academic environment

SKILLS & ABILITIES

Essential

Evidence of secretarial skills including excellent audio typing and minute taking skills
Evidence of effective communication skills both written and oral
Evidence of ability to respond quickly to changing priorities organising and prioritising own workload to meet deadlines
Evidence of ability to work with minimal supervision
Evidence of ability to exercise judgement when dealing with patient queries and to analyse and resolve problems
Evidence of flexibility and ability to adapt to different areas of work
An understanding of the meaning of confidentiality and the requirement for this to be maintained

Desirable

Ability to build and maintain good working relationships within a team.
Understanding of medical terms

Person Specification

EDUCATION, QUALIFICATIONS & TRAINING

Essential

Educated to GCSE level or equivalent, including English at Grade C or above
RSA stage III word processing or equivalent

KNOWLEDGE & EXPERIENCE

Essential

oExperience of working with computer systems, to include Microsoft Office, in a working/academic environment

SKILLS & ABILITIES

Essential

Evidence of secretarial skills including excellent audio typing and minute taking skills
Evidence of effective communication skills both written and oral
Evidence of ability to respond quickly to changing priorities organising and prioritising own workload to meet deadlines
Evidence of ability to work with minimal supervision
Evidence of ability to exercise judgement when dealing with patient queries and to analyse and resolve problems
Evidence of flexibility and ability to adapt to different areas of work
An understanding of the meaning of confidentiality and the requirement for this to be maintained

Desirable

Ability to build and maintain good working relationships within a team.
Understanding of medical terms

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.