Project Manager - Clinical Acute Networks

Job description

Job responsibilities

To manage own workload independently and without supervision. To be accountable for own conduct and actions.

Perform work activities in accordance with local and national policy and procedure. To develop post as required by changing to meet national or local programme developments.

The post holder will be managed rather than supervised.

• DIMENSIONS

To work within the scope of the CANDo portfolios.

To work with and portfolio governance.

• COMMUNICATION AND WORKING RELATIONSHIPS

Demonstrate a high level of communication skills with staff, patients and carers. The ability to discuss complex, sensitive or contentious issues.

Expected to work and liaise closely with the divisional management teams and Business Intelligence teams in delivering service needs.

Required to have active listening skills and be able to motivate, persuade and negotiate with all levels of staff.

To credibly present project progress, benefits realisation, risks and issues and sometimes contentious information to groups of staff

From time to time to deputize for the Programme Director in areas connected to own portfolio

• KEY RESULT AREAS

Responsibility for Patients

Provide information relating to projects to patients and their relatives/carers as required.

Communication with patients to ensure they are kept informed as appropriate regarding their patient experience as part of the project.

Responsibility for Policy and Service Development

The post-holder is responsible to work within trust policies and procedures. Participate on the review of relevant policies and guidelines relating projects, ensuring they are evidence based and up to date; these will have the potential to impact beyond own area of work.

Work within the scope of the operating policy for the project.

Responsibility for Financial and Physical Resources

The post-holder is responsible to ensure that all areas of work give consideration to the financial impact and to keep this at a minimum.

Personal duty of care to ensure any equipment used is used appropriately.

Responsibility for Staff

The post-holder is responsible to ensure any staff allocated to work with them, are given comprehensive and high quality information regarding all aspects of projects.. The post holder will be involved with the management and support of staff and volunteers.

Responsibility for Information Resources

Conversant with Trust wide systems to enable data input and retrieval

Complies at all times with the Trust and National data protection and Confidentiality policies.

• Input, review and retrieve information from project management software (Celoxis)

Input data into relevant spreadsheets and databases relating to projects.

Maintain spreadsheets and databases to prospectively collect, monitor, analyse and report information data, including trends.

Produce data/audit reports using simple statistical analysis.

Maintain spreadsheets and databases for the collection of audit datasets.

Responsibility for Research and Development

The post-holder will undertake audits as required, both local and national, developing action plans from outcomes and implementing change.

Will participate in evaluation and decision-making in the tendering process for service development.

Physical Skills

Ability to travel to other sites when required (for meetings, training etc)

Analytical & Judgement Skills

To Lead and/or participate in local and audits as appropriate, to evaluate outcomes, manage change and re-evaluate.

To have the skills and ability to interpret, analyse and assess complex facts or situations, making appropriate decisions and taking appropriate action

To manage situations of conflict in a professional and conciliatory manner.

Planning & Organisational Skills

To independently plan and organise complex workload and activities ability to adapt and re-prioritise at short notice.

Plan, develop and deliver transformation projects within the Trust and across West Dorset.

Keep comprehensive and accurate project documentation in line with governance and trust policy.

Environment and Effort

Combination of sitting, standing and walking. Some travel required between sites within Dorset

There is significant computer work involved in the post requiring the post holder to sit at a computer screen for long periods of time.

There may be a requirement for moderate physical activity for short periods when moving records, paper or equipment.

The post holder will use advanced keyboard skills to produce accurate reports and communicate with programme team and wider stakeholders

Mental Effort

The post holder will be required to undertake work requiring a high level of concentration on at least a daily basis. The work pattern will be unpredictable and so there is a likelihood of frequent interruptions.

The post holder is expected to concentrate for long periods at a time transferring and documenting sensitive/confidential data into databases, spreadsheets and word documents. However, the work will be within clear procedures and processes.

The post holder must be able to prioritise workload in order to meet deadlines, both local and those set by Macmillan as part of this project.

Emotional Effort

There will be some occasional direct and indirect exposure to emotional or distressing situations.

Working Conditions

• This is a hybrid role where some homeworking and some office working is expected and enabled. A full time post holder in this role would normally be expected to be in one of the acute sites at least 2 days per week.
• Whilst the post holder could nominate a base from any of the acute hospital sites the post holder will from time to time need to travel to other sites in Dorset.
• There are no unsocial hours associated with this role.

Person Specification

Education, Qualification and Tranining

Essential

• Degree or equivalent experience
• Project management qualification such as PRINCE2 or equivalent experience
• Evidence of continued professional development
• Leadership / management development

Desirable

• Ability and willingness to undertake further short training on local project management software system

Knowledge and Experience

Essential

• Experience in Project Management including -developing project initiation documents, action plans, and project reports, in a complex environment to challenging deadlines
• Experience of partnership working across organisations and teams whose goals may not be aligned
• Understanding of structure of current acute health services
• Knowledge of the drivers for change in acute services
• Knowledge of national data sources to inform performance and service change

Desirable

• Senior management experience
• Experience of project management within a defined approach
• Experience of working in or with health or social care
• Experience of researching best practice, interpreting its relevance and identifying how this could be implemented successfully to achieve service delivery

Skills and Abilities

Essential

• Effective communication skills with a range of stakeholders
• Ability to establish strong working relationships
• Able to solve problems and work on own initiative
• Able to manage opposition and conflict
• Proven ability to work with and motivate others
• Able to prepare and present briefing papers and reports to tight deadlines
• Ability to balance competing demands and work to tight timescales
• Well-developed IT skills (e.g. Microsoft office package, email systems)
• Facilitation skills and ability to work with a group of mixed stakeholders
• Excellent negotiation, communication and interpersonal skills (including written, verbal)
• Presentation skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Dorset County Hospital NHS Foundation Trust

Address

Dorset County Hospital

Dorchester

DT1 2JY

Employer's website

https://www.dchft.nhs.uk/working-for-us/ (Opens in a new tab)