Job summary
Health Records - Library Scanning Clerk - Days
We have a permanent position based on full time hours in the Health Records Department situated on the Dorset County Hospital NHS Foundation Trust site.
The position involves working within in a dynamic environment. You will be required to undertake such tasks as pulling, chasing and prepping notes for clinics, dealing with specific requests for notes including audits. Prepping and scanning of paper records as we moved towards a digital paperlite future.
You will work on a rota covering one of six desks on a weekly basis and covering the courier route as and when required, you will also use trolleys to retrieve and deliver notes throughout the Trust.
You will need to have highly developed organisational, communication and computer skills. Knowledge of PAS would be an advantage however training will be given. The position is within a well-established team and the ability to work as a team is essential.
You will come into contact with all areas of the hospital.
For more information contact Chloe Coward, Health Records Service Manager on 5440 Or, Michelle O'Neill, Deputy Health Records Manager on 5443.
Hours: 8:30-17:00 - shifts must consists of core hours, but we welcome applicants that may wish to work either full or part weeks
Salary : £20,270 - £21,318 Per Annum
Main duties of the job
The Health Records Department are looking for a highly motivated team player to join our busy and dedicated team.
The post will be based in the Health Records building situated on the Dorset County Hospital site.
The position involves various clerical tasks including pulling, chasing and prepping notes for clinics.
Prepping and scanning of notes for the Trust Digital Patient Records System (DPR), ensuring high quality attention to detail across all aspects of Health Record processes.
Specific requests for notes including audits and taking notes back to file.
You will work on a rota covering one of six desks on a weekly basis and covering the courier route as and when required, you will also use trolleys to go out into the hospital retrieving and delivering notes.
You will need to have highly developed organisational, communication and computer skills. Knowledge of PAS would be an advantage however training will be given. The position is within a well-established team and the ability to work as a team is essential.
You will come into contact with all areas of the hospital.
Previous applicants need not apply
Hours: 37.5 hours per week (7.5 hours per day)8.30 - 17.00
About us
The Health Records Department in based on-site at the hospital, this is an exciting time to join the department, as the Trust moves to a more digital working environment
Our team and the Trust are committed to an open and fair environment, where all feel comfortable to raise concerns, celebrate success and support each other
Job description
Job responsibilities
Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.
Please contact us atRecruitment@dchft.nhs.ukif you are unable to view or download the attachment.
For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.
Job description
Job responsibilities
Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.
Please contact us atRecruitment@dchft.nhs.ukif you are unable to view or download the attachment.
For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.
Person Specification
Education, Qualifications & Tr
Essential
- A pass at GCSE level (or equivalent) in English and Maths
- Significant and relevant experience in an NHS records library or NVQ level 2 in Administration or Customer Care or Cartificate of Techincal Competence (IHRIM) or equivalent relevant experience
Experience
Essential
- Previous experience within a clerical capacity
- Experience of maintaining a filing system
Desirable
- Previous experience of using Windows in a work environment.
Skills & Competencies
Essential
- Evidence of keyboard skills
- Evidence of ability to work on own initiative but also as part of a team
- Evidence of ability to work within specified standards and timescales
- An understanding of the meaning of confidentiality and the requirement for this to be maintained
- Experience of working to deadlines
- Experience of working as part of a team
Desirable
- Evidence of ability to communicate with all levels of staff effectively and confidently
- Evidence of ability to remain calm under pressure
Person Specification
Education, Qualifications & Tr
Essential
- A pass at GCSE level (or equivalent) in English and Maths
- Significant and relevant experience in an NHS records library or NVQ level 2 in Administration or Customer Care or Cartificate of Techincal Competence (IHRIM) or equivalent relevant experience
Experience
Essential
- Previous experience within a clerical capacity
- Experience of maintaining a filing system
Desirable
- Previous experience of using Windows in a work environment.
Skills & Competencies
Essential
- Evidence of keyboard skills
- Evidence of ability to work on own initiative but also as part of a team
- Evidence of ability to work within specified standards and timescales
- An understanding of the meaning of confidentiality and the requirement for this to be maintained
- Experience of working to deadlines
- Experience of working as part of a team
Desirable
- Evidence of ability to communicate with all levels of staff effectively and confidently
- Evidence of ability to remain calm under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
