Job summary
Are you ready to kick-start your career and dive into the heart of HR operations?
If so, we're looking for a Medical HR Assistant who's a master of organisation, a champion of employee relations, and an expert at maintaining impeccable records. You'll be responsible for a wide range of tasks, from sourcing and screening candidates to preparing interview materials and managing payroll. You'll also need to be able to think on your feet and adapt to changing priorities.
Medical HR experience is not required, but you will need a strong general HR background.
If you don't already have your CIPD Level 3+, then we offer apprenticeships through the Trust, giving you the opportunity to gain hands-on experience and valuable qualifications.
You'll need to be self-motivated and able to think on your feet, as you'll be responsible for completing both routine and ad hoc tasks in a professional and timely manner. You'll also need to be organised and methodical in your approach, and be able to adapt to changing demands.
But most importantly, you'll need to be passionate about supporting our team and working together to achieve our goals.
If you're ready to take on a challenging and rewarding role in a supportive and collaborative environment that fosters growth and development, we would love to hear from you!
Main duties of the job
Why you'll love this role
Step into a role that's as varied as it is vital. As an Assistant Medical HR Advisor, every day brings something new. One moment you'll oversee our shared mailboxes, the next you'll be the go-to guru for HR policy advice and support. Your knack for keeping record-keeping will protect our data.
As a Assistant Medical HR Advisor, you'll be responsible for a wide range of exciting and challenging tasks, including:
- Recruiting and selecting the best talent to join our team
- Managing payroll and ensuring that our employees are paid accurately and on time
- Preparing interview packs and documents for meetings
- Generating monthly reports that provide valuable insights into our workforce
- Providing general administrative support to the teamAnd much more!
This role offers a hybrid work model, with equal time spent in the office and working remotely. You'll primarily based at our Teddington hub, a beautiful location nestled between the River Thames and Bushy Park. This setting is perfect for a refreshing lunchtime walk in nature, and there are also independent shops and cafes nearby.
About us
We offer
- 27 days holiday + 8 days bank holiday
- Over 4000 discounts at high-street retailers
- A hybrid working environment
- Automatic membership to the NHS Pension Scheme, one of the most generous pension schemes in the UK
- A supportive and dynamic team that values innovation and collaboration.
- A clear path for personal growth and professional advancement.
If you're looking to leverage your HR expertise and develop your career in a supportive and collaborative environment that fosters growth, we would love to hear from you!
Job description
Job responsibilities
Please see the attached job description which contains further information about the role of Assistant Medical HR Advisor
***Please Note: Due to the high volume of applications, we may close this vacancy early***
Previous applicants need not apply.
Please follow this link, to view our online candidate information pack that will give you an insight into the role, team, application process and a host of other information, that will help inform and support your application.
Job description
Job responsibilities
Please see the attached job description which contains further information about the role of Assistant Medical HR Advisor
***Please Note: Due to the high volume of applications, we may close this vacancy early***
Previous applicants need not apply.
Please follow this link, to view our online candidate information pack that will give you an insight into the role, team, application process and a host of other information, that will help inform and support your application.
Person Specification
Education/Qualifications
Essential
- Active Associate CIPD membership
- Level 3 CIPD qualification or equivalent relevant experience
- Working towards level 5 CIPD qualification
Experience
Essential
- Sufficient recent experience of working in a Generalist HR Admin capacity
- Experience of using HR databases to record and access information
- Experience in guiding managers on policies and procedures
- Experience in providing admin support and minute taking
Desirable
- Experience of working within an HR function in the NHS
- Experience of handling employee relations issues at early stages e.g. Grievance, Disciplinary etc
Skills/ Abilities
Essential
- Advanced keyboard skills including intermediate to advance Microsoft Word and Excel skills
- Excellent written skills with the ability to write clear, concise reports and policies
- Ability to follow procedures accurately
- Excellent interpersonal skills with the ability to communicate effectively to all levels of staff / management / unions
- Ability to prioritise and organise a large volume of work with frequently changing priorities and work systematically towards tight deadlines
- Ability to generate, analyse and interpret reports
- Understanding of, and ability to maintain confidentiality at all times
- Flexible with an ability to multi-task and work in a fast-paced environment
- Able to work on own initiative with awareness of boundaries
- Excellent team player & ability to work autonomously
- Ability to remain calm under pressure Good presentation skills
Knowledge
Essential
- HR Office systems and practice
- Good understanding of HR policies & procedures
- Good understanding of recruitment and selection processes
Desirable
- Agenda for Change Terms and Conditions
- Medical & Dental Terms and Conditions
- Up to date knowledge of employment law
- Knowledge/ experience with ESR
Other
Essential
- Willingness to develop new skills and undertake training as necessary
- Service-focused
Person Specification
Education/Qualifications
Essential
- Active Associate CIPD membership
- Level 3 CIPD qualification or equivalent relevant experience
- Working towards level 5 CIPD qualification
Experience
Essential
- Sufficient recent experience of working in a Generalist HR Admin capacity
- Experience of using HR databases to record and access information
- Experience in guiding managers on policies and procedures
- Experience in providing admin support and minute taking
Desirable
- Experience of working within an HR function in the NHS
- Experience of handling employee relations issues at early stages e.g. Grievance, Disciplinary etc
Skills/ Abilities
Essential
- Advanced keyboard skills including intermediate to advance Microsoft Word and Excel skills
- Excellent written skills with the ability to write clear, concise reports and policies
- Ability to follow procedures accurately
- Excellent interpersonal skills with the ability to communicate effectively to all levels of staff / management / unions
- Ability to prioritise and organise a large volume of work with frequently changing priorities and work systematically towards tight deadlines
- Ability to generate, analyse and interpret reports
- Understanding of, and ability to maintain confidentiality at all times
- Flexible with an ability to multi-task and work in a fast-paced environment
- Able to work on own initiative with awareness of boundaries
- Excellent team player & ability to work autonomously
- Ability to remain calm under pressure Good presentation skills
Knowledge
Essential
- HR Office systems and practice
- Good understanding of HR policies & procedures
- Good understanding of recruitment and selection processes
Desirable
- Agenda for Change Terms and Conditions
- Medical & Dental Terms and Conditions
- Up to date knowledge of employment law
- Knowledge/ experience with ESR
Other
Essential
- Willingness to develop new skills and undertake training as necessary
- Service-focused
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
