Team Administrator

NELFT North East London Foundation Trust

The closing date is 08 April 2025

Job summary

An opportunity has arisen within our MHWT Central Team for a band 3 administrator.You will provide a high quality confidential and comprehensive administrative service within the team. This is a part time post based at The Jane Atkinson Health and Wellbeing Centre. This opportunity will allow you to use your administrative skills and to establish good working relationships with colleagues. You will be an excellent communicator and have the ability to prioritise your workload ensuring that work is completed in a safe and timely manner.

Main duties of the job

The successful candidate will be responsible for booking, and outcome Dr's appointments. Duties will include: Undertaking word processing of all documents to a high standard, in an agreed Trust style and using an appropriate referencing system. Maintaining filing systems (electronic) to ensure effective access to relevant information. Prioritising own workload on a day-to-day basis to ensure that deadlines are met within set timescales and service requirements. Processing incoming and outgoing correspondence for the service, ensuring urgent action is taken where appropriate. Overseeing the facilitation and administration of meetings/panels, including the production of agendas and coordination of papers, ensuring key documents are available within defined timescales.

About us

Starting with NELFTNELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focusing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.

Probationary Period

This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff).High Cost Area Supplement - London

This post attracts payment for High Cost Area Supplement of 15% of the basic salary (minimum payment of £4,551 and a maximum payment of £5,735 per annum pro rata).

Date posted

27 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year Plus HCAS Per Annum, (Pro Rata)

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Flexible working

Reference number

395-WF253-24-A

Job locations

Jane Atkinson Health and Wellbeing Centre

714 Forest Road

Walthamstow

E17 3HP

Job description

Job responsibilities

Please see the attached Job description and Person specification for more information about this role and working at NELFT. We encourage you to refer closely to this when completing your application.

Use of AI

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Job description

Job responsibilities

Please see the attached Job description and Person specification for more information about this role and working at NELFT. We encourage you to refer closely to this when completing your application.

Use of AI

Person Specification

Qualifications

Essential

NVQ level 3
Basic awareness of IT skills
Excellent communication skills
Able to prioritise workload
Good organisation skills

Desirable

Working in NHS setting

Essential

Knowledge of Trust Priorities

Desirable

Experience of working within a busy environment as an administrator or similar role.

Essential

Able to work in a busy environment

Desirable

Car driver

Essential

Good working knowledge of Work/Excel.

Desirable

RIO knowldege

Person Specification

Qualifications

Essential

NVQ level 3
Basic awareness of IT skills
Excellent communication skills
Able to prioritise workload
Good organisation skills

Desirable

Working in NHS setting

Essential

Knowledge of Trust Priorities

Desirable

Experience of working within a busy environment as an administrator or similar role.

Essential

Able to work in a busy environment

Desirable

Car driver

Essential

Good working knowledge of Work/Excel.

Desirable

RIO knowldege

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.