Medical Secretary - Community Paediatrics

NELFT North East London Foundation Trust

The closing date is 18 March 2025

Job summary

We are seeking to recruit a fulltime Medical Secretary with experience of NHS processes and procedures. You will be a member of and support a dynamic paediatric team (Havering) within NELFT. We are based at The Acorn Centre, 306 London Road, RM7 9NH.

Main duties of the job

The post holder will provide a responsive and efficient administrative service to meet the needs of the community Paediatrics service and providing general admin support to the paediatric team including cover for our child protection secretary when required. The post holder will use their reason, intellect and judgement to work on their own initiative to deal with matters on behalf of their Manager.

The post holder will be an effective decision maker, who is able to prioritise own workload whilst responding to interruptions. The post holder will be able to proactively deal with issues without reference to others.

About us

Starting with NELFTNELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focusing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.

Probationary PeriodThis post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff).High Cost Area Supplement - Outer LondonThis post also attracts payment for High Cost Area Supplement of 15% of the basic salary with a minimum payment of £4,313 and a maximum payment of £5,436 per annum (pro rata for part-time).

Certificates of Sponsorship

Although we are a registered sponsor organisation, we are unable to offer sponsorship for all job roles. Please check your eligibility under the UKVI points based system.

Date posted

05 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per annum Pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

395-HV009-25

Job locations

The Acorn Centre,

306 London Road

Romford

RM7 9NH

Job description

Job responsibilities

Use of AI

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Please refer to the Job discretion and Person specification, for more details.

Job description

Job responsibilities

Use of AI

Please refer to the Job discretion and Person specification, for more details.

Person Specification

Skills

Essential

NVQ level 2 or equivalent standard of literacy and numeracy
NVQ level 3 in relevant subject or equivalent level of proven experience

Experience

Essential

Knowledge of software programmes including MS Office and Teams
3 years Administration experience
Experience of Handling sensitive and confidential information/Maintain confidentiality/data protection
Electronic diary, e-mail and office management systems

Knowledge

Essential

Planning and Organisation skills with the ability to prioritise schedules, workloads and adjust plans.
Able to construct and delivering clear information/instructions to others
Formal minute taking skills/shorthand
Clear communication skills including excellent writing, data entry and presentation skills
Audio typing skills
Clear understanding of data protection/GDPR

Person Specification

Skills

Essential

NVQ level 2 or equivalent standard of literacy and numeracy
NVQ level 3 in relevant subject or equivalent level of proven experience

Experience

Essential

Knowledge of software programmes including MS Office and Teams
3 years Administration experience
Experience of Handling sensitive and confidential information/Maintain confidentiality/data protection
Electronic diary, e-mail and office management systems

Knowledge

Essential

Planning and Organisation skills with the ability to prioritise schedules, workloads and adjust plans.
Able to construct and delivering clear information/instructions to others
Formal minute taking skills/shorthand
Clear communication skills including excellent writing, data entry and presentation skills
Audio typing skills
Clear understanding of data protection/GDPR

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.