Personal Assistant

NELFT North East London Foundation Trust

This job is now closed

Job summary

We are seeking a motivated and dynamic person with excellent communication skills to join the Training and Organisational Development Team as a Personal Assistant.

The role will primarily support the Associate Director and some wider team activities, This is an exciting and busy role, working within a supportive team of passionate people that are focused on developing our NELFT workforce.

Main duties of the job

Acting as the first point of contact , answering phone calls, emails, and diary management
Preparing communications such as drafting, formatting, and proofreading documents, policies, briefs, reports, and presentations
Support procurement for the team and co-ordinate the purchasing for the Barking, Havering and Redbridge Training Hub
Provide supervision for a part time administrator
Co-ordinate a range of team activities such as away days, meetings, supervision and appraisal
Support Training and Development meetings preparing agendas, notes, minutes and action plans.

We offer flexible working in terms of hours and also a hybrid pattern of working at home and at the office.

You will get a friendly and comprehensive induction, with regular supervision and development opportunities via your own personal development plan.

About us

Starting with NELFT

NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focussing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.

Probationary Period

This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff).

High Cost Area Supplement

This post also attracts payment for High Cost Area Supplement of 15% of the basic salary (minimum payment of £4,313 and a maximum payment of £5,436 per annum pro rata).

Date posted

31 May 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum pro rata plus HCAS

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

395-CC884-23-B

Job locations

CEME - West Wing

Marsh Way

Rainham, Essex

RM13 8GQ

Job description

Job responsibilities

Please see the attached job description and person specification for more information about this role and working at North East London NHS Foundation Trust. We encourage you to refer closely to this when completing your application.

We welcome your application even if you do not meet all the criteria listed in the person specification. Any development needs to help you succeed in the role, can be discussed at the interview stage.

Certificates of Sponsorship

Although we are a registered sponsor organisation, we are unable to offer sponsorship for all job roles. Please check your eligibility under the UKVI points based system

Use of AI

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Job description

Job responsibilities

Certificates of Sponsorship

Although we are a registered sponsor organisation, we are unable to offer sponsorship for all job roles. Please check your eligibility under the UKVI points based system

Use of AI

Person Specification

Essential

Level 3 relevant qualification or experience
RSA Text and word procesing level 2
More than 3 years administration experience
Good working knowledge of outlook, word, excel, power point
Excellent interpersonal skills
Able to construct and delivering clear information/instructions to others
Able to work without supervision and use own initiative

Desirable

Able to use own initiative and make decisions on behalf of others
Able to analyse systems to improve services

Person Specification

Essential

Level 3 relevant qualification or experience
RSA Text and word procesing level 2
More than 3 years administration experience
Good working knowledge of outlook, word, excel, power point
Excellent interpersonal skills
Able to construct and delivering clear information/instructions to others
Able to work without supervision and use own initiative

Desirable

Able to use own initiative and make decisions on behalf of others
Able to analyse systems to improve services

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.