Corporate Affairs Officer

NELFT North East London Foundation Trust

This job is now closed

Job summary

The post holder will be responsible for providing a highly efficient administrative service that allows for the effective delivery of the business of the Board of Directors, its committees, and the Council of Governors. This will include drafting, preparing, and circulating agendas; drafting reports; preparing and circulating papers; taking minutes and capturing actions; chasing action owners for timely responses; maintaining a cycle of business; and providing any other administrative support during meetings.

Main duties of the job

In addition to the above, the post holder will work closely with the Head of Corporate Affairs and Secretariat and the Director of Corporate affairs to support the Trust Chair, Chief Executive, Chairs of the committees of the Board, other members of the Board of Directors, and the Council of Governors to manage meeting administration and support them in their roles as required in accordance with the regulatory framework, ensuring that members receive appropriate guidance and support in their operation.

The post holder will serve as an ambassador for the Trust, positively representing the organisation as an authoritative key contact and point for action for national/local organisations and individuals.

A detailed description of the key responsibilities can be found in the attached job description.

About us

Starting with NELFT

NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focussing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.

Probationary Period

This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff).

High Cost Area Supplement

This post also attracts payment for High Cost Area Supplement of 15% of the basic salary (with a minimum of £4,313 to a maximum of £5,436).

COVID-19 Vaccination

We continue to encourage all staff to ensure that they have been double vaccinated and received their booster. We recognise that taking the vaccine provides the best defence against COVID 19 for our patients, our staff and their families.

We reserve the right to close this vacancy early should sufficient applications be received.

Date posted

11 April 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum plus HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

395-CC195-24

Job locations

CEME

Marsh Way

Rainham

RM13 8GQ

Job description

Job responsibilities

Please see the attached job description and person specification for more information about this role and working at North East London NHS Foundation Trust. We encourage you to refer closely to this when completing your application.

We welcome your application even if you do not meet all the criteria listed in the person specification. Any development needs to help you succeed in the role, can be discussed at the interview stage.

Job description

Job responsibilities

Person Specification

Qualifications

Desirable

Secretarial and/or administrative qualifications
NVQ level 3 or equivalent standard of literacy and numeracy
Demonstrable commitment to continuing professional development

Experience

Desirable

Experience of operating at Board/committee level

Skills

Essential

Excellent knowledge of a wide range of IT packages, including Microsoft Outlook, Word, Excel, and PowerPoint
Excellent and proven communications skills, both written and verbal plus the ability to deal with people at all levels.
Excellent organisational skills

Knowledge

Essential

Understanding of the importance of confidentiality/tact and diplomacy

Person Specification

Qualifications

Desirable

Secretarial and/or administrative qualifications
NVQ level 3 or equivalent standard of literacy and numeracy
Demonstrable commitment to continuing professional development

Experience

Desirable

Experience of operating at Board/committee level

Skills

Essential

Excellent knowledge of a wide range of IT packages, including Microsoft Outlook, Word, Excel, and PowerPoint
Excellent and proven communications skills, both written and verbal plus the ability to deal with people at all levels.
Excellent organisational skills

Knowledge

Essential

Understanding of the importance of confidentiality/tact and diplomacy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information