Job summary
The Waltham Forest Recovery College provides a range of free recovery focused educational sessions for people receiving care under our community mental health services. Courses are delivered both in person and on line and are co produced and co delivered by people with lived experience and people with professional experience.
We are looking for an experienced Administrator to support the growth and daily functions and development of the College.
The post holder will be responsible for the establishment and maintenance of effective administration systems to ensure the smooth day to day running of the Recovery College and providing administrative support to Recovery College colleagues.
Main duties of the job
Tasks include: managing the generic Recovery College email, student enrolments, supporting performance outcomes & key performance indicators, promotion of the Recovery College , telephone and face to face communication with Recovery College students , carers , staff and other external partners & agencies.
Responsibilities also include: the setting up and booking of rooms both in person and for the virtual ( using Zoom/ MST ) delivery of the WFRC courses and workshops . The setting up of face to face and virtual meetings and minute taking.
About us
COVID-19 Vaccination
We continue to encourage all staff to ensure that they have been double vaccinated and received their booster. We recognise that taking the vaccine provides the best defence against COVID 19 for our patients, our staff, and their families.
Probationary Period
This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff).
Starting with NELFT
NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process, new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop-in sessions focusing on engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.
High-Cost Area Supplement - London
This post also attracts payment for High-Cost Area Supplement of 15% of the basic salary (minimum payment of £4,313 and a maximum payment of £5,436).
Job description
Job responsibilities
Successful candidates should :
- Have a good level of IT literacy
- Be able to compile data and reports
- Have minute taking skills
- Be able to prioritise and multi task work
- Be able to work under their own initiative
- Be able to deal with difficult/challenging situations
- Use electronic systems for room booking and calendars
- Be able to communicate sensitively with users of services and their carers
- Be able to effectively communicate with staff , and our external partners and organisations
Early application is recommended, as the closing date may be moved forward, if a large volume is received.
Interviews will be held in person at the Jane Atkinson Health and Wellbeing Centre, 714 Forest Road, Walthamstow E17 3HP.
If you are shortlisted, and invited for interview you may be required to undertake an assessment as part of the interview process .
Please see the attached job description and person specification for more information about this role and working at North East London NHS Foundation Trust. We encourage you to refer closely to this when completing your application.
We welcome your application even if you do not meet all the criteria listed in the person specification. Any development needs to help you succeed in the role, can be discussed at the interview stage.
Job description
Job responsibilities
Successful candidates should :
- Have a good level of IT literacy
- Be able to compile data and reports
- Have minute taking skills
- Be able to prioritise and multi task work
- Be able to work under their own initiative
- Be able to deal with difficult/challenging situations
- Use electronic systems for room booking and calendars
- Be able to communicate sensitively with users of services and their carers
- Be able to effectively communicate with staff , and our external partners and organisations
Early application is recommended, as the closing date may be moved forward, if a large volume is received.
Interviews will be held in person at the Jane Atkinson Health and Wellbeing Centre, 714 Forest Road, Walthamstow E17 3HP.
If you are shortlisted, and invited for interview you may be required to undertake an assessment as part of the interview process .
Please see the attached job description and person specification for more information about this role and working at North East London NHS Foundation Trust. We encourage you to refer closely to this when completing your application.
We welcome your application even if you do not meet all the criteria listed in the person specification. Any development needs to help you succeed in the role, can be discussed at the interview stage.
Person Specification
Admin experience
Essential
- Demonstrate on application form experience working in teams
Desirable
- Evidence on application, and then in interview
Essential
Essential
- Administrative experience
- IT systems including MST
- working as part of a team
- understanding of NHS / MHS / CHS
Desirable
- understanding of Recovery College
Desirable to role
Essential
- Experience of data collection / producing data
Desirable
- Experience with Mental Health stakeholders
Person Specification
Admin experience
Essential
- Demonstrate on application form experience working in teams
Desirable
- Evidence on application, and then in interview
Essential
Essential
- Administrative experience
- IT systems including MST
- working as part of a team
- understanding of NHS / MHS / CHS
Desirable
- understanding of Recovery College
Desirable to role
Essential
- Experience of data collection / producing data
Desirable
- Experience with Mental Health stakeholders
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
