Job summary
The Medical Education Department provides education, training and support to Postgraduate Doctors working across The Hillingdon Hospitals sites and associated GP practices. The post holder will support the education team to support services for trainee doctors.
Main duties of the job
The post holder will work as part of the Medical Education Team, providing a range of administrative support for Doctors in Training and users of the centre. Working with the Medical Education Team ensure that Junior Doctor Postgraduate Medical Education is administered within the guidelines of the various Curriculums and Health Education England's guidelines to a high standard.
About us
The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust's services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics.
The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this - particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities,community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitalsprovide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital.
We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.
Job description
Job responsibilities
OPERATIONALRESPONSIBILITIES
- To provide GPVTS (GP Training Vocational Scheme) Programme Directors, with administrative support to assist them in planning and organising efficient training programme.
- Manage all administrative details of the half-day release teaching programme including liaising with speakers/presenters, preparation of the IT for speakers, refreshments, and attendance records.
- Prepare teaching certificates and send out to presenters with feedback.
- In liaison with PDs, book and confirm speakers and events/venues for the half release programme, away days and welcome events.
- Attend events as appropriate and meets with PDs and workshop convener as needed.
- Maintain trainee allocation spreadsheet and confirm trainee supervisor allocations. Inform trainees and trainers regarding placement allocation.
- Update and maintain Hillingdon GP trainer's list
- Collect feedback from trainees for events (e.g. send out google forms andsave on Teams).
- The post holder is expected to develop relationship with medical trainees in order to best support their needs. All information relating to trainees to be treated with the strictest of confidence.
- Responsible for coordinating the Medical Induction for all junior doctors new to the Trust and ensure that trainees and managers of departments are familiar with the requirements for local induction
- Work collaboratively with programme leads to design the structure of the programmes including options for face-to-face and virtual as necessary
- Build key relationships with the Trusts specialist advisors, trainers and speakers on training issues.
- Be able to use problem solving skills when short notice changes to programmes occur.
- Be able to deal with difficult and sensitive situations in a calm and professional.
- Send information to trainees regarding induction programmes in a timely and efficient manner
- Liaise with department leads such as manual handling and resus to arrange sessions and take bookings for sessions as part of mandatory induction requirements
- Create and merge iDevelop (learning management system) accounts to enable doctors to complete statutory and mandatory training
- Work with the learning and development team to monitor statutory and mandatory training compliance.
- Please refer to the attached Job Description and Person Specification for a full list of role requirements and main responsibilities.
Job description
Job responsibilities
OPERATIONALRESPONSIBILITIES
- To provide GPVTS (GP Training Vocational Scheme) Programme Directors, with administrative support to assist them in planning and organising efficient training programme.
- Manage all administrative details of the half-day release teaching programme including liaising with speakers/presenters, preparation of the IT for speakers, refreshments, and attendance records.
- Prepare teaching certificates and send out to presenters with feedback.
- In liaison with PDs, book and confirm speakers and events/venues for the half release programme, away days and welcome events.
- Attend events as appropriate and meets with PDs and workshop convener as needed.
- Maintain trainee allocation spreadsheet and confirm trainee supervisor allocations. Inform trainees and trainers regarding placement allocation.
- Update and maintain Hillingdon GP trainer's list
- Collect feedback from trainees for events (e.g. send out google forms andsave on Teams).
- The post holder is expected to develop relationship with medical trainees in order to best support their needs. All information relating to trainees to be treated with the strictest of confidence.
- Responsible for coordinating the Medical Induction for all junior doctors new to the Trust and ensure that trainees and managers of departments are familiar with the requirements for local induction
- Work collaboratively with programme leads to design the structure of the programmes including options for face-to-face and virtual as necessary
- Build key relationships with the Trusts specialist advisors, trainers and speakers on training issues.
- Be able to use problem solving skills when short notice changes to programmes occur.
- Be able to deal with difficult and sensitive situations in a calm and professional.
- Send information to trainees regarding induction programmes in a timely and efficient manner
- Liaise with department leads such as manual handling and resus to arrange sessions and take bookings for sessions as part of mandatory induction requirements
- Create and merge iDevelop (learning management system) accounts to enable doctors to complete statutory and mandatory training
- Work with the learning and development team to monitor statutory and mandatory training compliance.
- Please refer to the attached Job Description and Person Specification for a full list of role requirements and main responsibilities.
Person Specification
Knowledge based, skills and experience
Essential
- General education to GCSE level or equivalent /Educated to NVQ level
- Excellent and previous experience of clerical work / Excellent communication skills - both written and verbal
- Previous experience of coordinating and planning training events
- Experience in working with learning management systems /Microsoft Office (Word, Excel, Outlook) /Proficient in use of Microsoft Teams
- Excellent organisational and time management skills / Able to work effectively under pressure whilst maintaining good attention to detail.
- Ability to quickly develop effective working relationships with all key staff at all levels /Dealing with the public in customer facing role
- Be flexible and adaptable / Punctual and reliable
- Ability to work effectively on own initiative and as part of a wider team
- To be physically fit to move furniture and equipment, lifting items no more than 15kgs.
- Enthusiastic and action orientated. Able to problem solve in difficult and high pressure situations
Desirable
- Experience of working in the NHS or of working in an Educational/Training environment
- Experience in working with learning management systems
Person Specification
Knowledge based, skills and experience
Essential
- General education to GCSE level or equivalent /Educated to NVQ level
- Excellent and previous experience of clerical work / Excellent communication skills - both written and verbal
- Previous experience of coordinating and planning training events
- Experience in working with learning management systems /Microsoft Office (Word, Excel, Outlook) /Proficient in use of Microsoft Teams
- Excellent organisational and time management skills / Able to work effectively under pressure whilst maintaining good attention to detail.
- Ability to quickly develop effective working relationships with all key staff at all levels /Dealing with the public in customer facing role
- Be flexible and adaptable / Punctual and reliable
- Ability to work effectively on own initiative and as part of a wider team
- To be physically fit to move furniture and equipment, lifting items no more than 15kgs.
- Enthusiastic and action orientated. Able to problem solve in difficult and high pressure situations
Desirable
- Experience of working in the NHS or of working in an Educational/Training environment
- Experience in working with learning management systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
