Job summary
The post holder will have overall responsibility to provide an efficient and effective administration of the 6 national ANNB screening programmes; Newborn Hearing , Newborn Bloodspot, Newborn and Infant Physical Examination, Infectious diseases in pregnancy, Haemoglobinopathies and Fetal Anomaly. They will also maintain an accurate screening database and provide accurate statistical information.
The post holder is accountable to the Clinical lead for Antenatal and Newborn Screening and Fetal medicine but will work closely with each member of the maternity screening team based within the Trust.
Main duties of the job
The post holder will have overall responsibility to provide an efficient and effective administration of the 6 national ANNB screening programmes; Newborn Hearing, Newborn Bloodspot, Newborn and Infant Physical Examination, Infectious diseases in pregnancy, Haemoglobinopathies and Fetal Anomaly.
They will also maintain an accurate screening database and provide accurate statistical information. The post holder is accountable to the Clinical lead for Antenatal and Newborn Screening and Fetal medicine but will work closely with each member of the maternity screening team based within the Trust.
About us
North Mid is part of North Central London integrated care system - consisting of the NHS and Local authority organisations in Camden, Islington, Barnet, Enfield and Haringey. As with other ICS's, we are working increasingly closely with partners and indeed many of our financial and performance objectives are measured at this system level. Whilst all organisations remain as standalone, statutory bodies we have an ICS infrastructure for making shared decisions and agreeing shared approaches.
We are proud of our staff and want to ensure their training allows them to provide excellent clinical care. We are also a training unit for medical students from UCL and St George's University Grenada, and for nursing and midwifery students from Middlesex and City Universities.
Take a tour of our hospital here
Job description
Job responsibilities
Duties & responsibilities will include, but not be limited to;
- To develop and maintain an active database for the National Antenatal and Newborn (ANNB) screening programmes including Newborn Bloodspot (NBBS), Newborn and Infant Physical Examination (NIPE), Infectious diseases in pregnancy, Haemoglobinopathies and Fetal Anomaly.
- Responsible for checking the quality of data entered onto the failsafe systems and filing systems, to ensure that all national standards are maintained and reportable.
- Responsible for organising plans to ensure that all investigations in relation to National Screening programmes are accounted for.
- Support the ANNB screening coordinator, fetal medicine midwife and Infectious diseases and Haemoglobinopathy midwife in maintaining reportable databases and the development of data analysis.
- To access the ANNB Fail-Safe (Northgate systems), to ensure that compliance with examination of the newborn (NIPE), newborn bloodspot (NBBS), newborn hearing screening is maintained and abnormal results are appropriately actioned.
- Ensure all patients who attend and access maternity antenatal screening services are captured within the above databases. With patients information, examinations, results and appointments accurately recorded.
- To coordinate close interaction by the ANNB Screening Coordinators, ward, clinic and community midwives, paediatricians and Newborn Hearing Screening Team to ensure failsafe systems remain robust and ANNB services run smoothly.
- To assess the need to contact individual patients and coordinate completion of any outstanding ANNB screening services which may breach the failsafe requirements
- To liaise and correspond with the appropriate external service providers as well as GPs / Referrers and patients regarding appointments, results and follow up care
- To be responsible for answering telephone enquiries and referring to other members of the Department as appropriate and when required contact and refer to other trusts / external providers.
- To respond expediently to abnormal results following investigative treatments, highlighting them in person to the ANNB Screening Coordinators to avoid delay.
- To provide detailed analysis to the ANNB Screening Coordinators for the quarterly KPIs and annual reporting as well as provide daily analysis of impended breaches on Failsafe Systems and to action these appropriately to meet service specifications.
- To assist the ANNB Screening Coordinators to meet the national targets as defined by the NHS screening programme publication and alert the Screening Coordinators of impending breeches with identified remedial actions required.
- Attend MDT meetings with the ANNB Screening Coordinators regarding patients care and any external regional / national update meetings.
- Ensure that the fetal medicine midwife scans and emails the congenital anomalies referral forms to the regional centre for congenital anomalies.
- To present data analysis at various meetings as required such as Audit or Clinical Reviews using a variety of resources such as PowerPoint.
- To contribute to the development and completion of Outpatient surveys, in support of the ANNB Screening Coordinators.
- To aid in the investigation of ANNB screening incidents.
- To act as the main point of contact in relation to issues / updates for the Northgate for NBBS and NIPE systems.
- Provide cross cover for the Fetal Medicine MSW when they are on annual leave/ sickness absence and ensure essential duties are carried out.
Job description
Job responsibilities
Duties & responsibilities will include, but not be limited to;
- To develop and maintain an active database for the National Antenatal and Newborn (ANNB) screening programmes including Newborn Bloodspot (NBBS), Newborn and Infant Physical Examination (NIPE), Infectious diseases in pregnancy, Haemoglobinopathies and Fetal Anomaly.
- Responsible for checking the quality of data entered onto the failsafe systems and filing systems, to ensure that all national standards are maintained and reportable.
- Responsible for organising plans to ensure that all investigations in relation to National Screening programmes are accounted for.
- Support the ANNB screening coordinator, fetal medicine midwife and Infectious diseases and Haemoglobinopathy midwife in maintaining reportable databases and the development of data analysis.
- To access the ANNB Fail-Safe (Northgate systems), to ensure that compliance with examination of the newborn (NIPE), newborn bloodspot (NBBS), newborn hearing screening is maintained and abnormal results are appropriately actioned.
- Ensure all patients who attend and access maternity antenatal screening services are captured within the above databases. With patients information, examinations, results and appointments accurately recorded.
- To coordinate close interaction by the ANNB Screening Coordinators, ward, clinic and community midwives, paediatricians and Newborn Hearing Screening Team to ensure failsafe systems remain robust and ANNB services run smoothly.
- To assess the need to contact individual patients and coordinate completion of any outstanding ANNB screening services which may breach the failsafe requirements
- To liaise and correspond with the appropriate external service providers as well as GPs / Referrers and patients regarding appointments, results and follow up care
- To be responsible for answering telephone enquiries and referring to other members of the Department as appropriate and when required contact and refer to other trusts / external providers.
- To respond expediently to abnormal results following investigative treatments, highlighting them in person to the ANNB Screening Coordinators to avoid delay.
- To provide detailed analysis to the ANNB Screening Coordinators for the quarterly KPIs and annual reporting as well as provide daily analysis of impended breaches on Failsafe Systems and to action these appropriately to meet service specifications.
- To assist the ANNB Screening Coordinators to meet the national targets as defined by the NHS screening programme publication and alert the Screening Coordinators of impending breeches with identified remedial actions required.
- Attend MDT meetings with the ANNB Screening Coordinators regarding patients care and any external regional / national update meetings.
- Ensure that the fetal medicine midwife scans and emails the congenital anomalies referral forms to the regional centre for congenital anomalies.
- To present data analysis at various meetings as required such as Audit or Clinical Reviews using a variety of resources such as PowerPoint.
- To contribute to the development and completion of Outpatient surveys, in support of the ANNB Screening Coordinators.
- To aid in the investigation of ANNB screening incidents.
- To act as the main point of contact in relation to issues / updates for the Northgate for NBBS and NIPE systems.
- Provide cross cover for the Fetal Medicine MSW when they are on annual leave/ sickness absence and ensure essential duties are carried out.
Person Specification
Skills and abilities
Essential
- Ability to work as part of a multi-disciplinary team.
- Ability to communicate effectively with a range of people and understand the importance of the highest standards of customer care.
- The ability to communicate with patients on a range of matters.
- Ability to communicate effectively, both written and oral.
- Effective communication and interpersonal skills. o Able to use initiative appropriately.
- Able to prioritise and meet deadlines.
- Ability to maintain confidentiality and demonstrate appropriateness in dealing with sensitive personal, patient and corporate information.
- Confidence in interpersonal relationships with the ability to work in multi-professional teams.
- Planning and organisational skills, ability to prioritise workload.
- Ability to work without direct supervision
- IT skills - database use
- Ability to run reports from data.
- Ability to work well as part of a team, and communicate regularly with team members.
Experience
Essential
- Use of office information systems - Excel, Word and Power Point
- Working with spread sheets and/ or databases and NHS medical records
Desirable
- Experience of dealing with the National Standards of the NHS Antenatal and Newborn Screening Programmes.
- Experience of the Northgate Newborn Bloodspot and Newborn Infant Physical Examination Failsafe systems and gathering information for reports from these systems
- Use of Patient Administration System (PAS)
Personal qualities
Essential
- Flexible approach to work
Values
Essential
- Demonstrable ability to meet Trust values
Other requirements
Essential
- Knowledge of Newborn Screening failsafe systems as described above.
- Understanding of medical terminology
- Understanding of Data Protection
Education and qualifications
Essential
- Educated to foundation degree/National diploma level or equivalent standard in Business Administration or equivalent level of knowledge and practical experience.
Person Specification
Skills and abilities
Essential
- Ability to work as part of a multi-disciplinary team.
- Ability to communicate effectively with a range of people and understand the importance of the highest standards of customer care.
- The ability to communicate with patients on a range of matters.
- Ability to communicate effectively, both written and oral.
- Effective communication and interpersonal skills. o Able to use initiative appropriately.
- Able to prioritise and meet deadlines.
- Ability to maintain confidentiality and demonstrate appropriateness in dealing with sensitive personal, patient and corporate information.
- Confidence in interpersonal relationships with the ability to work in multi-professional teams.
- Planning and organisational skills, ability to prioritise workload.
- Ability to work without direct supervision
- IT skills - database use
- Ability to run reports from data.
- Ability to work well as part of a team, and communicate regularly with team members.
Experience
Essential
- Use of office information systems - Excel, Word and Power Point
- Working with spread sheets and/ or databases and NHS medical records
Desirable
- Experience of dealing with the National Standards of the NHS Antenatal and Newborn Screening Programmes.
- Experience of the Northgate Newborn Bloodspot and Newborn Infant Physical Examination Failsafe systems and gathering information for reports from these systems
- Use of Patient Administration System (PAS)
Personal qualities
Essential
- Flexible approach to work
Values
Essential
- Demonstrable ability to meet Trust values
Other requirements
Essential
- Knowledge of Newborn Screening failsafe systems as described above.
- Understanding of medical terminology
- Understanding of Data Protection
Education and qualifications
Essential
- Educated to foundation degree/National diploma level or equivalent standard in Business Administration or equivalent level of knowledge and practical experience.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
