Job summary
Job descriptionPosition: Higher Level Pharmacy Technician - Procurement & StoresSalary/Band: Band 5Location: North Middlesex University HospitalHours: 37.5Responsible to: Pharmacy Lead Technician Procurement/Stores and Chief Technician Procurement, Stores,Homecare, Invoicing and System managementAccountable to: Chief PharmacistKey working relationships:? Pharmacists & Senior Management Team? Pharmacy Technicians? Pharmacy Support workers? Other Pharmacy staff, including pre-registration Pharmacists & pre-registration PharmacyTechnicians? Medical, Nursing and other Healthcare professionals? Pharmaceutical Wholesalers Account Managers? Key Accounts Manager-Pharmaceuticals Manufacturers, suppliers and Homecare companies? Procurement & Homecare Leads from local London hospitals? London Procurement Partnership, North East & Central London Medicines ProcurementConsortium & NHS Commercial Medicine Unit (CMU)Job summary? The post holder will support the management of procurement, stores, distribution and homecare services at North Middlesex Hospital NHS Trust.
Main duties of the job
We are looking for an enthusiastic, self-motivated and adaptable Pharmacy Technician with good communication and interpersonal skills to take on this challenging post. Your role will involve working with Pharmacists and Pharmacy Technicians on providing and developing our Procurement/Stores and Homecare services.
To supervise sending released orders electrically or by scanning to the appropriate wholesaler or supplier according to agreed contracts
. To liaise with the Chief Pharmacy Technician - Lead Procurement and Pharmacy Medicines management system and obtain senior pharmacist authorisation prior to ordering stock off contract
About us
North Middlesex University Hospital NHS Hospital Trust (NMUH) is one of London's busiest healthcare providers, providing hospital care and community services for the 350,000 people living in Enfield, Haringey and beyond.
Our specialist services include HIV, cardiology, blood disorders, diabetes, fertility, sickle cell and thalassemia. In addition to a full range of cancer diagnosis and treatment services, the Helen Rollason Cancer Support Centre is based on-site and provides services to support cancer patients' wellbeing.
We also provide community services and have a dedicated 0-19 service for children and young people in Enfield so that they can get the best possible start in life. This includes health visitors and school nurses who are delivering the national Healthy Child Programme, which provides a structured framework for the delivery of key interventions to support the health and wellbeing of children and families from 0 to 5 and school aged children from 5-19. The 0-19 service aims to improve pathways and partnerships with services in the hospital and deliver excellent care for the children and families.
For more information, please access the following link: https://www.northmid.nhs.uk/
Job description
Job responsibilities
Duties and responsibilities:1. The post holder will support the management of the procurement and distribution ofpharmaceutical products for North Middlesex Hospital NHS Trust.2. To respond to unpredictable working patterns including staff sickness/accidents, drug recalls, bedcrisis, major incidents, errors and complaints.3. To carry out the duties of the Lead Pharmacy Technicians in their absence. To coordinatedistribution and the workflow in homecare4. To manage, support and direct the work of all Procurement, Store and Homecare rotational teammembers. Ensure invoicing and homecare standard operating procedures are followed andstandards are maintained.5. To liaise with pharmacy invoicing office and Trust Accounts Payable teams to ensure theoutstanding invoices are paid in a timely manner6. To manage an accurate record of outstanding stock orders for wards and departments.Ensure daily stock check are completed and any discrepancies are investigation and resolved soall balances match in all pharmacy locationsPROCUREMENT1. To create, amend & release orders for required drugs each day for all allocated Pharmacylocations within the Pharmacy department, including adjusting orders appropriately including forseasonal fluctuations.2. To manage long term delays in the receipt of stock from suppliers by ensuring the Medicines.3. Send released orders electrically or by scanning to the appropriate wholesaler or supplier4. To manage the process for out of stock drugs or partly supplied orders, including sourcing,5. To ensure senior pharmacist authorisation is obtained prior to ordering non-formulary andunlicensed medicinal products and high cost drugsLast reviewed: September 20216. To liaise with the Chief Pharmacy Technician Lead Technician in Procurement to obtain seniorpharmacist authorisation prior to ordering stock off contract7. To ensure discrepancies, errors, and breakage in deliveries are reported promptly8. To train and supervise the procurement technicians and support workers in receiving allpharmacy stock according to Standard Operating Procedures including consumables, cold chainitems and drugs requiring quality control checks and escalate any deviations immediately.9. To ensure all stores staff are trained and aware of Health and Safety practices and theirresponsibilities, including using available equipment and maintaining a safe working environment10. To support the Chief Pharmacy Technician and Senior Management Team in the event where amedication is required urgently. Including the set up and researching of new drug files on WellSky11. To maintain an efficient system for the storage and retrieval of order documentation, includingdelivery notes and invoices.12. To ensure that unlicensed products are identified for quality control within the NMUH trust.13. To Investigating invoice queries arising from with regard to incorrect delivery, non-contractbrands and price issues and liaise with the finance department and business manager to ensurethe Trust qualifies for discounts due to prompt payment.14. To follow the regional and local contracts always and comply with changes in contract status toprevent over spending15. To ensure to claim the differences in costs when items are brought off contract after contract.16. To monitor performance and personal development of all technical staff working in Procurement,17. To assist in recording workload statistics and provide reports to the Chief Technician18. To assist the Chief Technician and Lead Technician in identifying areas requiring change andimprovement under the direction of the Senior Management Team and Chief Pharmacist19. Ensure all medication returned to pharmacy stores is accessed and return to meet our cost savingobjectives
Job description
Job responsibilities
Duties and responsibilities:1. The post holder will support the management of the procurement and distribution ofpharmaceutical products for North Middlesex Hospital NHS Trust.2. To respond to unpredictable working patterns including staff sickness/accidents, drug recalls, bedcrisis, major incidents, errors and complaints.3. To carry out the duties of the Lead Pharmacy Technicians in their absence. To coordinatedistribution and the workflow in homecare4. To manage, support and direct the work of all Procurement, Store and Homecare rotational teammembers. Ensure invoicing and homecare standard operating procedures are followed andstandards are maintained.5. To liaise with pharmacy invoicing office and Trust Accounts Payable teams to ensure theoutstanding invoices are paid in a timely manner6. To manage an accurate record of outstanding stock orders for wards and departments.Ensure daily stock check are completed and any discrepancies are investigation and resolved soall balances match in all pharmacy locationsPROCUREMENT1. To create, amend & release orders for required drugs each day for all allocated Pharmacylocations within the Pharmacy department, including adjusting orders appropriately including forseasonal fluctuations.2. To manage long term delays in the receipt of stock from suppliers by ensuring the Medicines.3. Send released orders electrically or by scanning to the appropriate wholesaler or supplier4. To manage the process for out of stock drugs or partly supplied orders, including sourcing,5. To ensure senior pharmacist authorisation is obtained prior to ordering non-formulary andunlicensed medicinal products and high cost drugsLast reviewed: September 20216. To liaise with the Chief Pharmacy Technician Lead Technician in Procurement to obtain seniorpharmacist authorisation prior to ordering stock off contract7. To ensure discrepancies, errors, and breakage in deliveries are reported promptly8. To train and supervise the procurement technicians and support workers in receiving allpharmacy stock according to Standard Operating Procedures including consumables, cold chainitems and drugs requiring quality control checks and escalate any deviations immediately.9. To ensure all stores staff are trained and aware of Health and Safety practices and theirresponsibilities, including using available equipment and maintaining a safe working environment10. To support the Chief Pharmacy Technician and Senior Management Team in the event where amedication is required urgently. Including the set up and researching of new drug files on WellSky11. To maintain an efficient system for the storage and retrieval of order documentation, includingdelivery notes and invoices.12. To ensure that unlicensed products are identified for quality control within the NMUH trust.13. To Investigating invoice queries arising from with regard to incorrect delivery, non-contractbrands and price issues and liaise with the finance department and business manager to ensurethe Trust qualifies for discounts due to prompt payment.14. To follow the regional and local contracts always and comply with changes in contract status toprevent over spending15. To ensure to claim the differences in costs when items are brought off contract after contract.16. To monitor performance and personal development of all technical staff working in Procurement,17. To assist in recording workload statistics and provide reports to the Chief Technician18. To assist the Chief Technician and Lead Technician in identifying areas requiring change andimprovement under the direction of the Senior Management Team and Chief Pharmacist19. Ensure all medication returned to pharmacy stores is accessed and return to meet our cost savingobjectives
Person Specification
Education
Essential
- s Holds an NVQ Pharmacy Service Level 3 /with accredited underpinning knowledge (BTEC in Pharmaceutical sciences) or equivalent.
- Registered with the GPhC as a pharmacy technician
Desirable
- London Pharmacy Education & Training/CPPE - Accredited Checking Pharmacy Technician (ACPT) qualification or working towards.
- London Pharmacy Education & Training - Accreditation in Medicines Management (AIMM) qualification / HEE Medicines Optimisation Program (MOP) or working towards
- London Pharmacy Education & Training - Accreditation in Training Skills (ATS) qualification / Pharmacy Training Company - Educational Supervisor / Practice Supervisor or working towards
Experience
Essential
- Portfolio demonstrating competence of previous and current pharmacy practice skills, knowledge and CPD.
- Post qualification experience of hospital pharmacy.
- Demonstrate Pharmacy Computer and IT Skills including; Use of Microsoft Office package, E-mail and accurate data entry. Good keyboard skills
- Demonstrated ability to accurately complete complex routine and nonroutine tasks as indicated in the job description.
- Experience of stock management
- Knowledge of the GPHc Standards of conduct, ethics and performance
- Excellent understanding of the principles of stock control
- Medicines Management in hospital setting
Desirable
- Post qualification experience in a supervisory capacity.
- Previous procurement experience, including transmitting orders electronically to wholesalers and suppliers
- Previous experience of medicines management at ward level.
- Previous experience completing appraisal and progress reviews
- Previous experience of delivering induction and competency based training
- Previous experience of developing Standard Operating Procedures
Skills / Abilities
Essential
- Effective managerial, leadership, and organisational skills
- Ability to innovate and implement change
- Time management of self and of others
- Able to respond to unpredictable work patterns and updated rotas
- Able to manage own workload.
- Able to resolve conflict.
- Able to work under pressure accurately within the departmental SOP's to maintain quality standards.
- Able to work without supervision
- Able to prioritise workload effectively
Person Specification
Education
Essential
- s Holds an NVQ Pharmacy Service Level 3 /with accredited underpinning knowledge (BTEC in Pharmaceutical sciences) or equivalent.
- Registered with the GPhC as a pharmacy technician
Desirable
- London Pharmacy Education & Training/CPPE - Accredited Checking Pharmacy Technician (ACPT) qualification or working towards.
- London Pharmacy Education & Training - Accreditation in Medicines Management (AIMM) qualification / HEE Medicines Optimisation Program (MOP) or working towards
- London Pharmacy Education & Training - Accreditation in Training Skills (ATS) qualification / Pharmacy Training Company - Educational Supervisor / Practice Supervisor or working towards
Experience
Essential
- Portfolio demonstrating competence of previous and current pharmacy practice skills, knowledge and CPD.
- Post qualification experience of hospital pharmacy.
- Demonstrate Pharmacy Computer and IT Skills including; Use of Microsoft Office package, E-mail and accurate data entry. Good keyboard skills
- Demonstrated ability to accurately complete complex routine and nonroutine tasks as indicated in the job description.
- Experience of stock management
- Knowledge of the GPHc Standards of conduct, ethics and performance
- Excellent understanding of the principles of stock control
- Medicines Management in hospital setting
Desirable
- Post qualification experience in a supervisory capacity.
- Previous procurement experience, including transmitting orders electronically to wholesalers and suppliers
- Previous experience of medicines management at ward level.
- Previous experience completing appraisal and progress reviews
- Previous experience of delivering induction and competency based training
- Previous experience of developing Standard Operating Procedures
Skills / Abilities
Essential
- Effective managerial, leadership, and organisational skills
- Ability to innovate and implement change
- Time management of self and of others
- Able to respond to unpredictable work patterns and updated rotas
- Able to manage own workload.
- Able to resolve conflict.
- Able to work under pressure accurately within the departmental SOP's to maintain quality standards.
- Able to work without supervision
- Able to prioritise workload effectively
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
