Patient Pathway Administrator

Royal National Orthopaedic Hospital NHS Trust

The closing date is 21 January 2025

Job summary

The post holder will be responsible for providing a comprehensive and patient orientated reception and booking service for the imaging/centralised booking office.

This is a multi-skilled role and the post holder will be expected to rotate on a regular basis between back office and front of house duties.

For those who will have a reception function this will require a high level of face to face contact involving meet and greet as well as the processing of requests/referrals at front of house. The post holder will be expected to work with some unsupervised periods of time and use their judgement to make immediate, patient related decisions as necessary.

The post holder will be required to liaise with a variety of clinic and non-clinical staff both inside and outside the trust to facilitate the effective and efficient management of waiting lists and appointment booking systems.

Main duties of the job

Schedule and process all referrals / requests within defined timescales ensuring that all details are entered correctly on to relevant Trust information systems.
Ensure that patients are offered appointments within the statutory waiting times including urgent and cancer referrals.
Provide an efficient and friendly telephone services to patients, and other callers both internal and external to Trust.
Where required contact patients directly to offer, reschedule, cancel appointments or confirm attendance.

About us

RNOH Royal National Orthopaedic Hospital NHS Trust (RNOH) is the largest orthopaedic hospital in the UK and a global leader in our field. We provide a dynamic working environment where we support frontline staff to implement improvements so that we can realise our vision of being a world leading neuro-musculoskeletal hospital providing the best patient care and staff experience in the NHS, delivering world leading research, and offering a strong foundation of education, training and career progression. Our dedicated staff come from diverse backgrounds, and our patients benefit from the wide range of experience they bring to the trust. RNOH brings unrivalled expertise together in one place allowing us to deliver some of the world's most complex and innovative care to our patients. RNOH is rated good by the CQC and covers two sites, one in central London and one in Stanmore - which has recently opened The Stanmore Building, a new, state-of-the-art inpatient facility. For more information, please access the following link: https://www.rnoh.nhs.uk/

Date posted

07 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£28,622 to £30,225 a year per annum inclusive of HCAS

Contract

Secondment

Working pattern

Full-time, Part-time

Reference number

392-RNOH-1121

Job locations

Royal National Orthopaedic Hospital

Brockley Hill

Stanmore

HA7 4LP

Job description

Job responsibilities

At reception deal face to face with patient and visitor enquiries relating to department matter and when necessary use judgment to deal with problems or seek further advice and assistance.
Where necessary advise ward staff of any patient preparation for forthcoming procedures and complete relevant check lists.
Ensure timely vetting of all referrals by appropriate clinician/health professional.
As required ascertain from patients, carers or ward staff any medical condition that may affect their appointment/admission.
Where necessary and after taking into account any medical condition book examinations requiring a directly booked appointment into appropriate slots according to type and availability.

Job description

Job responsibilities

At reception deal face to face with patient and visitor enquiries relating to department matter and when necessary use judgment to deal with problems or seek further advice and assistance.
Where necessary advise ward staff of any patient preparation for forthcoming procedures and complete relevant check lists.
Ensure timely vetting of all referrals by appropriate clinician/health professional.
As required ascertain from patients, carers or ward staff any medical condition that may affect their appointment/admission.
Where necessary and after taking into account any medical condition book examinations requiring a directly booked appointment into appropriate slots according to type and availability.

Person Specification

Communication & Relationship Skills

Essential

Good communication and interpersonal skills
Good organisation skills
Ability to prioritise workload
Ability to work well in a team and also on own initiative

Knowledge, Training & Experience

Essential

Good level of general education, grade c or above in English language and maths GCSE equivalent
Experience of working within the NHS or a large organisation of similar size and volume of
Excellent administrative and organisation skills
Ability to work unsupervised and use own initiate

Desirable

Knowledge, Training & Experience
Knowledge of ICS/RIS/Insight/ ICE or similar information systems that support the business function in the NHS

Planning & Organisational Skills

Essential

Management of own office environment and workload
Happy to provide cross cover

Person Specification

Communication & Relationship Skills

Essential

Good communication and interpersonal skills
Good organisation skills
Ability to prioritise workload
Ability to work well in a team and also on own initiative

Knowledge, Training & Experience

Essential

Good level of general education, grade c or above in English language and maths GCSE equivalent
Experience of working within the NHS or a large organisation of similar size and volume of
Excellent administrative and organisation skills
Ability to work unsupervised and use own initiate

Desirable

Knowledge, Training & Experience
Knowledge of ICS/RIS/Insight/ ICE or similar information systems that support the business function in the NHS

Planning & Organisational Skills

Essential

Management of own office environment and workload
Happy to provide cross cover

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.