Job summary
**Please note: Due to the specialized nature and complexity of this position, previous experience in medical rota coordination and working directly alongside clinical staff is a prerequisite for successful candidate.
As the Anaesthetics Rota Manager, you will hold a pivotal leadership role within the Surgery and Specialist Services Division. Your mission is to ensure the seamless operational flow of the Anaesthetics department across both Barnet and Chase Farm Hospitals. You will lead a dedicated administrative team to provide a world-class patient journey, while simultaneously acting as the strategic lead for complex medical rota management.
By balancing clinical staffing requirements with the Trust's operational goals, you will ensure that our theatres are safely staffed and that our consultants and junior doctors are supported by robust, compliant, and efficient scheduling. This is a fast-paced role for a proactive problem-solver who thrives on coordinating multi-disciplinary teams and maintaining excellence in a high-pressure clinical environment.
Main duties of the job
The primary focus of this role is the expert management of the Anaesthetic medical rotas and the leadership of the administrative support team. Key responsibilities include:
Strategic Rota Management: Utilising systems like CLW or HealthRoster to design and maintain complex 24/7 medical rotas, ensuring full clinical coverage while strictly adhering to EWTD and Junior Doctor contract regulations.
Operational Leadership: Direct line management of the Anaesthetics administrative staff, including recruitment, performance appraisals, and fostering a culture of continuous professional development aligned with the Trust's "World Class Values."
Service Coordination: Acting as a central liaison between Consultants and the Service Managers, to optimise theatre utilisation and streamline the patient pathway from referral to discharge.
Problem Solving & Compliance: Proactively identifying and resolving staffing gaps or administrative bottlenecks, managing leave and sickness absence, and providing detailed reports on staffing trends and financial impacts to senior leadership.
Communication: Building strong, collaborative relationships with internal clinical teams and external stakeholders (GPs, Social Services, etc.) to ensure a consistent and safe service delivery.
About us
The Royal Free London NHS Foundation Trust is one of the UK's biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.
Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top
For more information please follow linkhttps://www.royalfreelondonjobs.co.uk/
Job description
Job responsibilities
Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.
Job description
Job responsibilities
Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.
Person Specification
Skills and aptitudes
Essential
- Excellent written and verbal communication skills
- Excellent organisational skills with meticulous attention to detail
- Excellent customer care practice, being polite, sympathetic, patient and diplomatic
- Understanding patient confidentiality
- Ability to confidently interact and share knowledge with staff at all levels
- Proof of continuous learning and development
- Ability to use databases
Desirable
- Awareness of National and Trust pathway targets (such as 18 week RTT target)
- Ability to learn and assimilate information quickly
Education and professional qualifications
Essential
- Diploma level qualification or equivalent experience
- English and Math at GCSE level or equivalent
- Strong working knowledge and proficient in the use of Outlook package - Power point, Excel, Microsoft
- Co u r s es / further study attended to demonstrate evidence of personal development
Desirable
- RSA 2 or RSA 3 word processing/typing or equivalent experience
- Knowledge of medical terminology.
- Customer Services attendance certificate
- Knowledge of Cerner
Royal Free World Class Values
Essential
- Demonstrable ability to meet the Trust Values
Experience
Essential
- Previous experience of working with the public and/or patients in a healthcare environment
- Experience of interaction with all levels of staff
- Previous administrative and organisational experience
- Experience of drawing up staff rosters
- Experience of managing and prioritising own workload and working to deadlines
- Experience of dealing with non-routine and complex problems
- Experience of managing staff
- Experience in using CLW Rota or Healthroster or equivalent
Others
Essential
- Team work and ability to develop strong collaborative working relationships within different teams and relevant administrative, clinical and management staff
- Ability to work without direct supervision
- Reliability - good time keeping
- Ability to maintain excellent communication channels and good customer services
- Ability to work without direct supervision
- Maintain a high level of professionalism in manner
- Ability to work under pressure and use own initiative
Desirable
- Ability to work flexibly to accommodate peaks and troughs of activity
Personal qualities and attributes
Essential
- Ability to maintain excellent communication channels and good customer services
- Maintain a high level of professionalism in manner
- Ability to work under pressure and use own initiative to prioritise tasks
- Good interpersonal skills having a friendly and approachable manner
- Proactive, forward-thinking, quick problem solving attitude
Person Specification
Skills and aptitudes
Essential
- Excellent written and verbal communication skills
- Excellent organisational skills with meticulous attention to detail
- Excellent customer care practice, being polite, sympathetic, patient and diplomatic
- Understanding patient confidentiality
- Ability to confidently interact and share knowledge with staff at all levels
- Proof of continuous learning and development
- Ability to use databases
Desirable
- Awareness of National and Trust pathway targets (such as 18 week RTT target)
- Ability to learn and assimilate information quickly
Education and professional qualifications
Essential
- Diploma level qualification or equivalent experience
- English and Math at GCSE level or equivalent
- Strong working knowledge and proficient in the use of Outlook package - Power point, Excel, Microsoft
- Co u r s es / further study attended to demonstrate evidence of personal development
Desirable
- RSA 2 or RSA 3 word processing/typing or equivalent experience
- Knowledge of medical terminology.
- Customer Services attendance certificate
- Knowledge of Cerner
Royal Free World Class Values
Essential
- Demonstrable ability to meet the Trust Values
Experience
Essential
- Previous experience of working with the public and/or patients in a healthcare environment
- Experience of interaction with all levels of staff
- Previous administrative and organisational experience
- Experience of drawing up staff rosters
- Experience of managing and prioritising own workload and working to deadlines
- Experience of dealing with non-routine and complex problems
- Experience of managing staff
- Experience in using CLW Rota or Healthroster or equivalent
Others
Essential
- Team work and ability to develop strong collaborative working relationships within different teams and relevant administrative, clinical and management staff
- Ability to work without direct supervision
- Reliability - good time keeping
- Ability to maintain excellent communication channels and good customer services
- Ability to work without direct supervision
- Maintain a high level of professionalism in manner
- Ability to work under pressure and use own initiative
Desirable
- Ability to work flexibly to accommodate peaks and troughs of activity
Personal qualities and attributes
Essential
- Ability to maintain excellent communication channels and good customer services
- Maintain a high level of professionalism in manner
- Ability to work under pressure and use own initiative to prioritise tasks
- Good interpersonal skills having a friendly and approachable manner
- Proactive, forward-thinking, quick problem solving attitude
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
