Job summary
PA to Group Chief Pharmacist / Office Manager
The Pharmacy Services of the Royal Free London are seeking to appoint a Personal Assistant to the Group Chief Pharmacist from January 2025, based at the Royal Free Hospital site Hampstead, North London.
The successful candidate will be an experienced PA who can provide a comprehensive secretarial and administrative service to the Group Chief Pharmacist, the Deputy Group Chief Pharmacist, Deputy Chief Pharmacist RFH and liaise closely with other senior Pharmacy management across the Trust Sites. An ability to use tact and discretion to a high and consistent degree are essential for the smooth running of this post and for the functions of the Royal Free Pharmacy office.
In addition to the above the postholder will be a proven meetings / committee secretary who will support Pharmacy management in a number of internal and external facing meetings both in assembling agendas and meeting paper binders, taking minutes and generate action logs to a high, detailed and timely standard.
Main duties of the job
The postholder will work closely with all Pharmacy section leads, colleagues from the hospital executive teams, colleagues from other NHS Trusts and where necessary personnel from other external bodies to the NHS in order to assist in the achieving of agreed performance and productivity targets and mutually agreed projects and service improvement initiatives.
The successful candidate will need to demonstrate an ability to run a number of projects / tasks simultaneously, be able to work under pressure, have excellent forward planning skills, a flexible approach to working to ensure deadlines are met and have strong Microsoft office skills especially Word, Excel and Outlook. Experience of using the NHS Recruitment software TRAC and PECOS procurement software would be an advantage however training can be provided.
The postholder will, in liaison with relevant Pharmacy site managers support the planned co-ordination of A&C activities as and when such staff are on annual and / or study leave.
About us
Our trust has around 10,000 staff serving 1.6 million patients. It comprises Barnet, Chase Farm and Royal Free Hospitals and more than 30 services in the community. Our mission is to deliver world class care and expertise in our clinical services, underpinned by world class teaching and research and we continue to measure our progress against our five governing objectives: excellent outcomes, excellent patient and staff experience, excellent value for taxpayers' money, being safe and meeting our external duties, and building a strong organisation.
The Trust takes pride as one of the major specialist centres for infectious diseases, liver and renal transplants, breast and plastic surgery, myeloma, and neuroendocrine tumours. Working in one of the main speciality centres brings exciting opportunities to see a range of patients at different levels of complexities. Everyone is welcome at Royal Free London NHS Foundation Trust. We're proud of our diversity and we continue to undertake new initiatives to advance equality for LGBT+, BME, gender equality, staff carers and people with disabilities and lived experiences to promote good relations and understanding between our staff.
The Pharmacy department is a friendly, progressive, and expanding unit dedicated to providing the highest standards of pharmaceutical care and service in this internationally renowned teaching hospital. Quality improvement and cost-effective, safe use of medicines is at the forefront of everything we do.
Job description
Job responsibilities
Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.
Previous applicants need not apply
Job description
Job responsibilities
Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.
Previous applicants need not apply
Person Specification
Royal Free World Class Values
Essential
- Demonstrable ability to meet the Trust Values
Education & professional Qualifications
Essential
- A Level standard of education or equivalent
Desirable
- European Computer Driving Licence (ICDL
- RSA / Pitman Secretarial Qualification or proven work experience to a similar standard
- Evidence of Continuing Professional Development in the Company Secretary or Corporate Governance field
Experience
Essential
- Proven secretarial experience preferably in a hospital environment
- Proven experience working with senior / executive management.
- Ability to take and produce detailed meeting minutes and action logs and follow up in an effective and timely manner
- Experience of investigating and drafting complaint responses for senior staff perusal
- Experience of liaising with a range of hospital colleagues and external bodies as workload and duties demand
Skills and aptitudes
Essential
- Able to keep track of multiple tasks \ projects
- Able to demonstrate problem solving skills
- Able to plan, organise large events \ meeting for a wide range of healthcare professionals and other external organisations
- Excellent command of written and spoken English
- Well-developed interpersonal and communication skills
Personal Qualities & attributes
Essential
- Tactful when dealing with a wide range of staff, patients and visitors to the Trust
- Diplomatic in managing potentially awkward situations
- Ability to carry out day to day responsibilities and deal effectively with unpredictable demands that may possibly arise
- High awareness of the need to act in a confidential, objective and discrete manner in relation to potentially a wide range of individual and department issues
- Willing and able to work flexibly to meet deadlines (particularly around DTC meetings)
Others
Essential
- Demonstrative initiative
- Ability to work independently and as part of a team
- Flexible, able to change priorities quickly within current workload if necessary \ requested
- Ability to carry out day to day responsibilities and deal effectively with unpredictable demands that may possibly arise
- Ability to work under pressure
Person Specification
Royal Free World Class Values
Essential
- Demonstrable ability to meet the Trust Values
Education & professional Qualifications
Essential
- A Level standard of education or equivalent
Desirable
- European Computer Driving Licence (ICDL
- RSA / Pitman Secretarial Qualification or proven work experience to a similar standard
- Evidence of Continuing Professional Development in the Company Secretary or Corporate Governance field
Experience
Essential
- Proven secretarial experience preferably in a hospital environment
- Proven experience working with senior / executive management.
- Ability to take and produce detailed meeting minutes and action logs and follow up in an effective and timely manner
- Experience of investigating and drafting complaint responses for senior staff perusal
- Experience of liaising with a range of hospital colleagues and external bodies as workload and duties demand
Skills and aptitudes
Essential
- Able to keep track of multiple tasks \ projects
- Able to demonstrate problem solving skills
- Able to plan, organise large events \ meeting for a wide range of healthcare professionals and other external organisations
- Excellent command of written and spoken English
- Well-developed interpersonal and communication skills
Personal Qualities & attributes
Essential
- Tactful when dealing with a wide range of staff, patients and visitors to the Trust
- Diplomatic in managing potentially awkward situations
- Ability to carry out day to day responsibilities and deal effectively with unpredictable demands that may possibly arise
- High awareness of the need to act in a confidential, objective and discrete manner in relation to potentially a wide range of individual and department issues
- Willing and able to work flexibly to meet deadlines (particularly around DTC meetings)
Others
Essential
- Demonstrative initiative
- Ability to work independently and as part of a team
- Flexible, able to change priorities quickly within current workload if necessary \ requested
- Ability to carry out day to day responsibilities and deal effectively with unpredictable demands that may possibly arise
- Ability to work under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
