Job summary
This role concerns the effective running of the PMO - a key strategic partner in the shaping, coordination, and delivery of the group-wide portfolio. The role provides a great opportunity for an enthusiastic and driven individual to establish and support an expanded PMO, working with multiple stakeholders across the organisation. The post-holder will work closely with the Group Head of PMO to establish the PMO and develop its offer to the organisation.
The post-holder will also need to demonstrate flexibility and take a lead in delivering a variety of projects and programmes, working autonomously on some areas and closely with the Programme Manager and the rest of the team.
Main duties of the job
The PMO is a function within the Royal Free London (RFL) Transformation Directorate. We are always looking to grow our offer, but current activities include but are not limited to:
- Providing a structured and focused approach to the management of a large-scale financial recovery programme and delivery of its benefits
- Focusing on financial recovery and ensuring that everything we do is about supporting the Trust in its financial position.
- Leading on the integration, coordination, and governance of financial improvement across the organisation.
- Focusing on what matters to our patients & staffand ensuring that everything we do is about improving healthcare systems and processes.
- Providing objective challenge, support, and expertise in the pursuit of increased value through programme and project delivery
- Championing benchmarked/best practice from national initiatives which focus on improvement and efficiency.
About us
Who We Are - Group PMO
The Group PMO is part of the Transformation Directorate; one of the largest in the sector. Its activities are varied and complex, and together deliver a multidisciplinary portfolio of change.
The post-holder will need to work across different levels of the organisation with a high level of autonomy, self-drive & motivation, to inspire, design and lead projects. You will be able to manage multiple priorities and work effectively within teams to achieve the plan set out.
KEY RELATIONSHIPS:
Group Head Of PMO; Director of Transformation; Deputy Director of Transformation, Senior PMO Manager other change function leads; Finance; PMO Support Officer; external PMO system providers
Job description
Job responsibilities
This role concerns the effective running of the Financial Recovery PMO a key strategic partner in the shaping, coordination, and delivery of the group-wide portfolio. The post-holder will work closely with the Group Head of PMO to establish the PMO and develop its offer to the organisation.
MAIN DUTIES & RESPONSIBILITIES - To lead on the design of the Trusts Financial Recovery & Project Management information systems, in order that Finance colleagues are able to capture, manage and report information efficiently and effectively. To oversee the development and management of the systems.
- To set projects up with clear plans for benefit delivery and support in the delivery and monitoring of delivery and benefits
- To drive the engagement of Transformation colleagues to capture and maintain relevant and quality information on the programme & project management information system.
- To design and implement systems to enable the PMO to accurately report (routinely and ad-hoc) from the information system to service both the upward-reporting and data quality agendas.
- To support the design of systems to report a central strategic view of the Trusts Financial Recovery activity as appropriate.
- To support and champion the use of programme & project management resources (such as case studies, reports, and datasets) which are sourced nationally and internationally and support innovation, learning from best practice, and benchmarking.
GOVERNANCE - To oversee the process to provide assurance that programmes & projects have undergone scrutiny for clinical risk & quality.
- To support the design of policies, processes, and procedures for the Trust-wide Financial Recovery Portfolio, for example documentation requirements, approval procedures and reporting processes.
- To support the Group and Site executives, through the PMO, to manage the organisations Financial Recovery agenda, both in regular executive meetings and ad-hoc forums and events.
ASSURANCE - To support the design of materials, and drive engagement required, for programmes & projects in the Financial Recovery portfolio to be independently assured.
- To operationally support the independent assurance process for programmes & projects in the Financial Recovery portfolio, and to engage both PMO and delivery support colleagues to ensure the processs success.
- To use financial acumen to understand opportunities for saving money in order to ensure the greatest value is realised through public money.
PEOPLE - To support the strategic organisational development agenda in line with the PMO method and approach to delivering financial recovery, and the associated capability requirements.
- To collaboratively develop and maintain training and induction materials for colleagues across the Trust.
- To play an active role in the delivery of materials in line with the strategic organisational development agenda.
- To line-manage the PMO Support Officer in line with organisation and departmental expectations.
APPROACH TO PRJECT DELIVERY - To set projects up with clear plans for benefit delivery and support in the delivery and monitoring of benefits.
- To provide project management and redesign support to Trust wide programmes.
- To collaboratively determine key performance indicators to enable easy tracking of deliverables.
- Actively participate in project management meetings and regular meetings with other stakeholders
APPROACH TO PROGRAMME DELIVERY (INCLUDING BENEFIT REALISATION) - To support the development of the Trusts approach to delivering financial recovery To be expert in, and champion, the approach.
- To support the drive for level of excellence across the Trust in all areas of the approach, particularly benefit-realisation and return-on-investment.
- To support the design of systems to track benefits across the Financial Recovery
- To support the Financial Recovery community by providing robust analytical expertise in line with a data-driven methodology. To be a champion of and expert in the use of benchmarking wherever possible.
ORGANISATIONAL OVERSIGHT - To support the design of PMO systems to identify and proactively mitigate risks to the Financial Recovery portfolio, and to develop other early-warning systems to give organisational visibility of potential positive and negative influences.
- To support the design of systems for the PMO (in its role as a central overseer) to understand the interdependencies across the .
- To support the Trust to prioritise its Financial Recovery portfolio, by collecting and analysing return-on-investment and other data.
PMO DEVELOPMENT - To represent the PMO in its activities to grow into the key strategic partner the Trust has commissioned.
- To engage with the PMOs existing and likely stakeholders to maximise the PMOs potential.
PMO REPRESENTATION - To deputise for the Senior PMO Manager in high-priority matters.
Job description
Job responsibilities
This role concerns the effective running of the Financial Recovery PMO a key strategic partner in the shaping, coordination, and delivery of the group-wide portfolio. The post-holder will work closely with the Group Head of PMO to establish the PMO and develop its offer to the organisation.
MAIN DUTIES & RESPONSIBILITIES - To lead on the design of the Trusts Financial Recovery & Project Management information systems, in order that Finance colleagues are able to capture, manage and report information efficiently and effectively. To oversee the development and management of the systems.
- To set projects up with clear plans for benefit delivery and support in the delivery and monitoring of delivery and benefits
- To drive the engagement of Transformation colleagues to capture and maintain relevant and quality information on the programme & project management information system.
- To design and implement systems to enable the PMO to accurately report (routinely and ad-hoc) from the information system to service both the upward-reporting and data quality agendas.
- To support the design of systems to report a central strategic view of the Trusts Financial Recovery activity as appropriate.
- To support and champion the use of programme & project management resources (such as case studies, reports, and datasets) which are sourced nationally and internationally and support innovation, learning from best practice, and benchmarking.
GOVERNANCE - To oversee the process to provide assurance that programmes & projects have undergone scrutiny for clinical risk & quality.
- To support the design of policies, processes, and procedures for the Trust-wide Financial Recovery Portfolio, for example documentation requirements, approval procedures and reporting processes.
- To support the Group and Site executives, through the PMO, to manage the organisations Financial Recovery agenda, both in regular executive meetings and ad-hoc forums and events.
ASSURANCE - To support the design of materials, and drive engagement required, for programmes & projects in the Financial Recovery portfolio to be independently assured.
- To operationally support the independent assurance process for programmes & projects in the Financial Recovery portfolio, and to engage both PMO and delivery support colleagues to ensure the processs success.
- To use financial acumen to understand opportunities for saving money in order to ensure the greatest value is realised through public money.
PEOPLE - To support the strategic organisational development agenda in line with the PMO method and approach to delivering financial recovery, and the associated capability requirements.
- To collaboratively develop and maintain training and induction materials for colleagues across the Trust.
- To play an active role in the delivery of materials in line with the strategic organisational development agenda.
- To line-manage the PMO Support Officer in line with organisation and departmental expectations.
APPROACH TO PRJECT DELIVERY - To set projects up with clear plans for benefit delivery and support in the delivery and monitoring of benefits.
- To provide project management and redesign support to Trust wide programmes.
- To collaboratively determine key performance indicators to enable easy tracking of deliverables.
- Actively participate in project management meetings and regular meetings with other stakeholders
APPROACH TO PROGRAMME DELIVERY (INCLUDING BENEFIT REALISATION) - To support the development of the Trusts approach to delivering financial recovery To be expert in, and champion, the approach.
- To support the drive for level of excellence across the Trust in all areas of the approach, particularly benefit-realisation and return-on-investment.
- To support the design of systems to track benefits across the Financial Recovery
- To support the Financial Recovery community by providing robust analytical expertise in line with a data-driven methodology. To be a champion of and expert in the use of benchmarking wherever possible.
ORGANISATIONAL OVERSIGHT - To support the design of PMO systems to identify and proactively mitigate risks to the Financial Recovery portfolio, and to develop other early-warning systems to give organisational visibility of potential positive and negative influences.
- To support the design of systems for the PMO (in its role as a central overseer) to understand the interdependencies across the .
- To support the Trust to prioritise its Financial Recovery portfolio, by collecting and analysing return-on-investment and other data.
PMO DEVELOPMENT - To represent the PMO in its activities to grow into the key strategic partner the Trust has commissioned.
- To engage with the PMOs existing and likely stakeholders to maximise the PMOs potential.
PMO REPRESENTATION - To deputise for the Senior PMO Manager in high-priority matters.
Person Specification
Education & professional Qualifications
Essential
- Project management training or qualification
Education & professional Qualifications
Essential
- Evidence of ongoing Continuing Professional Development activity
Experience
Essential
- Project/Programme Management experience
Experience
Essential
- Experience in budget/cost analysis
Experience
Essential
- Highly computer literate (to include Word/ Excel/ Outlook/ PowerPoint)
Experience
Essential
- Strong communication and presentation skills using various media
Experience
Essential
- Ability to build and manage good relationships among stakeholders, to build and sustain effective communications with other roles involved in the Transformation portfolio as required
Personal Qualities & Attributes
Essential
- Ability to engage, persuade, influence and negotiate
- Team player
- Ability to work with a great degree of flexibility, adaptability and initiative
- Ability to challenge colleagues robustly and with integrity
- Ability to work under pressure and with stringent deadlines
- Ability to maintain a professional approach with a strong sense of quality and can lead by example to colleagues at all levels
Royal Free World Class Values
Essential
- Demonstrable ability to meet the Trust Values
Person Specification
Education & professional Qualifications
Essential
- Project management training or qualification
Education & professional Qualifications
Essential
- Evidence of ongoing Continuing Professional Development activity
Experience
Essential
- Project/Programme Management experience
Experience
Essential
- Experience in budget/cost analysis
Experience
Essential
- Highly computer literate (to include Word/ Excel/ Outlook/ PowerPoint)
Experience
Essential
- Strong communication and presentation skills using various media
Experience
Essential
- Ability to build and manage good relationships among stakeholders, to build and sustain effective communications with other roles involved in the Transformation portfolio as required
Personal Qualities & Attributes
Essential
- Ability to engage, persuade, influence and negotiate
- Team player
- Ability to work with a great degree of flexibility, adaptability and initiative
- Ability to challenge colleagues robustly and with integrity
- Ability to work under pressure and with stringent deadlines
- Ability to maintain a professional approach with a strong sense of quality and can lead by example to colleagues at all levels
Royal Free World Class Values
Essential
- Demonstrable ability to meet the Trust Values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
