AOS Medical Administrator
The closing date is 20 April 2026
Job summary
An exciting opportunity has arisen for an enthusiastic individual to join our wonderful Acute Oncology Service.
We take pride in nurturing a friendly and supportive environment in which to work while ensuring we deliver high quality, patient-centered care to our patients.
You will provide an effective, administrative service, supporting the AOS service(CNS) team across Mid and South Essex NHS.
You will be mainly based at Southend but will be required to communicate effectively across the sites via remote access. To provide support for the AOS service and to liaise with departments across the Trust, general practitioners, patients, relatives and visitors.
**** THIS IS A FIXED TERM CONTRACT AND WILL END ON 31ST DECEMBER 2026 ****
Main duties of the job
To provide support for the AOS service, to liaise with departments across the Trust, general practitioners, patients, relatives and visitors
All administrative staff work as part of a team supporting the nursing and management teams in the directorate.
During annual leave and sickness of other members of the team, it will be necessary for the work to be re-distributed to ensure that the service continues to operate safely and efficiently.
It may be necessary for the postholder to carry out the duties of other staff within the wider team.
Registering AOS referrals (ED, AMU, Wards, GP)
Managing AOS patient lists (daily caseloads, new review, follow ups)
Tracking admissions, transfers and discharges for oncology patient
Triage all patient and telephone calls that come through to CNSs and document/record all actions.
Use the dedicated cancer IT systems Beetroot cancer/ Somerset Cancer Register
Preparing and uploading clinic letters and discharge summaries
Managing outgoing correspondence to GP's and referring teams
Maintaining accurate electronic patient records (careflow)
Organising AOS/oncology MDT meetings (agendas, attendance, minutes)
Collating MDT outcomes and ensuring actions are followed up
Liaising with Oncology, haematology, palliative care, ED, AMU and wards
Handling phone and email queries from wards and clinicians
Ordering stationary and maintaining service databases/spreadsheets
About us
Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust
Details
Date posted
15 April 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 a year Pro rata for part time
Contract
Fixed term
Duration
11 months
Working pattern
Part-time
Reference number
390-DOM-SO-9981
Job locations
Southend
Prittlewell Chase
Southend
SS0 0RY
Employer details
Employer name
Mid and South Essex NHS Foundation Trust
Address
Southend
Prittlewell Chase
Southend
SS0 0RY
Employer's website
https://www.mse.nhs.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
Privacy notice
Mid and South Essex NHS Foundation Trust's privacy notice (opens in a new tab)