Team Leader Health Records

Mid and South Essex NHS Foundation Trust

The closing date is 28 April 2025

Job summary

You will ensure Health Records are available for direct and indirect patient care within agreed timescales and deadlines. Alongside this they will ensure all Health Records are processed in accordance with local policies and procedures including scanning, preparing,tracking, tidying, filing and manoeuvring of health records.

You will also be required to locate health records and deliver health records across the local hospital site as required.

The Health Records Team Leader will be responsible for the management and coordination of the Health Records Assistants rota, annual leave, training and management of absence.

Main duties of the job

Liaise with colleagues and Health Records Site Managers, as appropriate, to ensure duties are completed, issues and concerns raised.

Take part in departmental team meetings to discuss and agree local policy and share information and ideas as required.

You will be able to problem-solve and respond to queries regarding specific administrative functions within the Health Records Team including locating missing information.

Collection of daily productivity information to assist managers to produce site-based performance monitoring and management reports.

Providing basic advice and guidance to patients and relatives on the correct processes to follow on health records related issues and provide non-clinical advice to patients/carers around the site.

Ensure the accurate recording of teams working hours on Health Roster and approve time sheets for staff where necessary.

You will need good attention to detail to deliver a high degree of accuracy in all aspects of this role to ensure the correct information is accessed, recorded and delivered.

Have a good understanding and knowledge on a range of IT systems such as Medway/Lorenzo to undertake role e.g. tracking, pulling clinic details.

About us

Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.

We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.

From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.

We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.

Date posted

22 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

390-COR-SO-0459

Job locations

MSE

Unit 14,Britannia House, Comet Way

Southend-on-Sea,

SS2 6GE

Job description

Job responsibilities

Please ensure you view the entire Job Description for main duties of the role along with the personal specification requirements.

If you are interested in the role and believe you hold the qualities we require, then apply today!

We look forward to receiving your application.

Job description

Job responsibilities

Please ensure you view the entire Job Description for main duties of the role along with the personal specification requirements.

If you are interested in the role and believe you hold the qualities we require, then apply today!

We look forward to receiving your application.

Person Specification

Essential

NVQ Level 4 or equivalent NHS experience

Desirable

Health Records Experience

Essential

Ability to work with, and support a range of staff

Desirable

Knowledge of Medway/Lorenzo, Acute Care Portal and other Trust computer systems

Essential

Understanding of confidentiality and implications of noncompliance

Person Specification

Essential

NVQ Level 4 or equivalent NHS experience

Desirable

Health Records Experience

Essential

Ability to work with, and support a range of staff

Desirable

Knowledge of Medway/Lorenzo, Acute Care Portal and other Trust computer systems

Essential

Understanding of confidentiality and implications of noncompliance

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information