Procurement Support Officer

Mid and South Essex NHS Foundation Trust

The closing date is 29 April 2025

Job summary

Mid and South Essex NHS Foundation Trust provides services to the residents of Southend, Basildon and Chelmsford. It was formed in April 2020 by the merger of University Hospital NHS Foundation Trust, Mid Essex Hospital Services NHS Trust, and Basildon & Thurrock University Hospitals NHS Foundation Trust.

The procurement function acts as a centre of excellence for all Procurement & Supply Chain activities across the new group. It manages the provision of goods and services to all departments (clinical and non-clinical) on a daily basis, contracting for the provision with several thousand suppliers. The service performs a strategic business management role, managing £370m of non-pay expenditure in support of its stakeholders across the group.

Main duties of the job

Provide an excellent customer service, through the prompt processing of self-Serve requisitions that require necessary intervention to identify the correct supplier, best value product/service options, correct pricing, product codes, e-Class codes and budget codes or escalate any problems or issues to the line manager promptly.

Ensure customer service professionalism is maintained, through one to one, telephone and written communications methods, in a timely, precise and friendly manner.

Proactively offer advice, guidance and act as point of reference to user departments in all matters associated with the procurement of goods and services, meeting with customers where this is deemed to be beneficial.

Carry out bench marking and sourcing of alternative products using e-business tools currently utilising internet searches, Crown Commercial Services, NHS Supply Chain Catalogues, internal catalogues, Procurement hubs andMultiquote.

Undertake all procurement activities in full accordance with legal (EU legislation, commercial and contract law), environment and sustainability requirements.

To support the MSE Accounts Payable function in the payment of invoices and any queries that are designated to be under your remit.

To support and validate small value purchases via purchase cards and reconciling statements.

For further details, please see main job description attached.

About us

With a workforce of approximately 15,000 staff, we can now do more and go further in delivering health services to our local communities.

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

Patients will experience improved care as well as fewer delays and cancellations. We are able to provide more once-in-a-lifetime specialist care region-wide. With our new trust size will come more opportunities for development, research, networking and innovation.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Date posted

22 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per Annum

Contract

Permanent

Working pattern

Part-time

Reference number

390-COR-SO-0456

Job locations

Britannia House

Comet Way

Southend-On-Sea

SS26GE

Job description

Job responsibilities

For full details please see attached job description.

Job description

Job responsibilities

For full details please see attached job description.

Person Specification

Knowledge & Experience

Essential

High Standard of Education, minimum of 5 GCSE including Maths & English
IT Literate in Microsoft Applications.
Time Management & organisation skills applicable to working in a pressurised environment, often with conflicting demands.

Desirable

Experience in a Procurement or Finance department in NHS or Private Healthcare setting.

Communication Skills

Essential

Able to explain Procurement requirements to various audiences in a straight forward manor, so all assumptions are clear.

Person Specification

Knowledge & Experience

Essential

High Standard of Education, minimum of 5 GCSE including Maths & English
IT Literate in Microsoft Applications.
Time Management & organisation skills applicable to working in a pressurised environment, often with conflicting demands.

Desirable

Experience in a Procurement or Finance department in NHS or Private Healthcare setting.

Communication Skills

Essential

Able to explain Procurement requirements to various audiences in a straight forward manor, so all assumptions are clear.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information