Medical Secretary

Mid and South Essex NHS Foundation Trust

This job is now closed

Job summary

Here is an exciting opportunity to join our pathology team as a Medical Secretary.

You will work within a specific clinical area to facilitate the smooth running of the patient journey by ensuring that co-ordinated and streamlined administrative processes revolve around the patient and their individual needs.

Provide administrative and secretarial support to all clinical staff within the clinical area including Consultants and Junior Doctors.

Support the clinical team, operational managers and other divisional managers in ensuring the specialty are able to deliver safe and effective services covering all aspects of the provision, ensuring the delivery of high quality histology service.

Provide cross-cover for other Patient Pathway Co-ordinators to ensure a consistent and effective administration service is maintained at all times.

Supervise and support junior and fellow administrative members of the team and assistants within the relevant specialties as advised by the Office Manager, including general monitoring of performance and compliance with Trust, Divisional and Speciality standards.

If you are interest in the role and believe you hold the qualities we require, then apply today!

Main duties of the job

Co-ordinate, monitor and initiate appropriate changes within adminstrative processes along the patient pathway to ensure the patient's journey is managed efficiently, smoothly and in accordance with targets and agreed timescales.

Working as part of a large administrative team to provide comprehensive support to the Consultant Histopathologists and wider clinical team along with technical staff within the department .

Undertake the typing of all reports, prioritising accordingly and supporting correspondence and composing of letters and other documentation as required ensuring the patients journey is processed in a timely efficient manner in line with Cancer waiting times targets.

To co-ordinate regular Multi-Disciplinary Team meetings, organising slides and reports, liaising with referral centers and other Trusts where necessary.

Utilise computerised tracking systems to progress patients through the cancer pathways and chase investigation results.

Liaise with teams outside of the Specialty e.g. referral laboratories and other Trusts where appropriate to ensure a seamless patient journey.

Working within a team to achieve agreed KPI's for example progression of patients on a 2 week wait (2ww) pathway as to not breach through Trust processes, SOP's and training.

Sending biopsy samples to other hospitals as appropriate to assist in gaining second opinions for diagnosis.

About us

Mid and South Essex NHS Foundation Trust is no one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.

We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.

From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.

We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.

Date posted

28 March 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 a year Per Annum ( pro rata for part time)

Contract

Permanent

Working pattern

Full-time

Reference number

390-CSS-SO-9119

Job locations

SOUTHEND

PRITTLEWELL CHASE

SOUTHEND-ON-SEA

SS0 0RY

Job description

Job responsibilities

For full details about this varied and rewarding role, please see attached job description, but some of the responsibilities include:

To provide a good secretarial service to the Consultant Histopathologists as well as providing support to the Clerical Administrator and Cancer Pathway Tracker such as sending blocks and slides to other Departments and Hospitals for referral or research and recording the information within the Computer system used.

To transcribe Histology and Cytology reports on the Pathology Computer system as well as transcribing Post Mortem reports for HM Coroner.

To assist the Clerical Administrator in preparing MDT lists and slides for the Consultants meetings in a timely manner.

To act as first point of contact for enquiries from medical and nursing staff both within the Hospital and the community.

Job description

Job responsibilities

For full details about this varied and rewarding role, please see attached job description, but some of the responsibilities include:

To transcribe Histology and Cytology reports on the Pathology Computer system as well as transcribing Post Mortem reports for HM Coroner.

To assist the Clerical Administrator in preparing MDT lists and slides for the Consultants meetings in a timely manner.

To act as first point of contact for enquiries from medical and nursing staff both within the Hospital and the community.

Person Specification

Qualifications

Essential

Educated to GCSE Standard
60wpm typing speed
Audio Typing /text transcription Stage II or equivalent experience

Desirable

Recognised typing/secretarial qualifications

Knowledge & Experience

Essential

Experience of working with IT Office packages like Microsoft Office
Ability to communicate effectively, both orally and in various forms of electronic media
3 years experience of working in a busy office environment
Advanced keyboard skills and use of VDI

Desirable

Previous experience in an administrative position or in a medical environment.
Able to work within a team and willing to learn new tasks and adapt to any changes

Person Specification

Qualifications

Essential

Educated to GCSE Standard
60wpm typing speed
Audio Typing /text transcription Stage II or equivalent experience

Desirable

Recognised typing/secretarial qualifications

Knowledge & Experience

Essential

Experience of working with IT Office packages like Microsoft Office
Ability to communicate effectively, both orally and in various forms of electronic media
3 years experience of working in a busy office environment
Advanced keyboard skills and use of VDI

Desirable

Previous experience in an administrative position or in a medical environment.
Able to work within a team and willing to learn new tasks and adapt to any changes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information