Job summary
We have an opportunity within our Department for someone to joining and support our Administration Team.
The role involves the delivery to the following services. MedicalEquipment Library, Helpdesk, stock control, ordering and receipting of goods/equipment. Internal audit, management of contracts and financial compliance. All in accordance with ISO9001 Quality Management System.
Medical Equipment Management Service (MEMS) provide total medical equipment management services to Basildon, Southend and Mid Essex Hospitals. This includes Procurement, Acceptance, Maintenance and Service, coordinate clinical staff training and decommissioning and disposal.
Main duties of the job
Experienced in liaison with equipment suppliers, contracts and procurement. Professional approach to working with internal and external stakeholders to the organisation.
Ability to write clear concise reports, letters, formal minutes and documents using a good standard of English.
Strong interpersonal and influencing skills.
Good understanding of Information Technology.
Excellent knowledge of standard MS Office products.
Ability to organise and prioritise effectively.Effective Team working.
To liaise with senior technicians and administration staff for contract information.
To advertise Training sessions appropriately.
To send correspondence on behalf of the METC.
To resolve telephone enquiries for technicians when absent/busy.
About us
With a workforce of approximately 15,000 staff, we can now do more and go further in delivering health services to our local communities.
Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.
We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.
Job description
Job responsibilities
Please see attached a full job description setting out the details of the role and responsibilities.
We look forward to your application.
Job description
Job responsibilities
Please see attached a full job description setting out the details of the role and responsibilities.
We look forward to your application.
Person Specification
Qualifications
Essential
- Literacy, Numeracy and IT knowledge equivalent to GCSE
- Proven interpersonal and Telephone skills
- Proven Technical Awareness
- Awareness of Manual Handling procedures
- Proven understanding of spreadsheets
- Proven work processing skills
Knowledge and Experience
Essential
- Health and Safety knowledge and understanding
- Information governance awareness
- Knowledge of working with medical equipment and medical consumables
- Knowledge of equipment management
- Extensive knowledge of Microsoft Office
Desirable
- Databases
- Web based systems
Communication Skills
Essential
- Dealing with Customers /Customer Service Experience
- Demonstrate good Team working
Desirable
Personal and People Development
Essential
- Positive attitude and ability to work well under pressure and meet deadlines
- Demonstrate good team working, as well as being able to use initiative in dealing with issues in the absence of the dept. manager
Physical Requirements
Essential
- Ability to meet the physical demands required of the role
- Excellent computer / keyboard skills / mouse skills
- Lifting and handling
Other
Essential
- Able to work under pressure and with frequent interruptions
Person Specification
Qualifications
Essential
- Literacy, Numeracy and IT knowledge equivalent to GCSE
- Proven interpersonal and Telephone skills
- Proven Technical Awareness
- Awareness of Manual Handling procedures
- Proven understanding of spreadsheets
- Proven work processing skills
Knowledge and Experience
Essential
- Health and Safety knowledge and understanding
- Information governance awareness
- Knowledge of working with medical equipment and medical consumables
- Knowledge of equipment management
- Extensive knowledge of Microsoft Office
Desirable
- Databases
- Web based systems
Communication Skills
Essential
- Dealing with Customers /Customer Service Experience
- Demonstrate good Team working
Desirable
Personal and People Development
Essential
- Positive attitude and ability to work well under pressure and meet deadlines
- Demonstrate good team working, as well as being able to use initiative in dealing with issues in the absence of the dept. manager
Physical Requirements
Essential
- Ability to meet the physical demands required of the role
- Excellent computer / keyboard skills / mouse skills
- Lifting and handling
Other
Essential
- Able to work under pressure and with frequent interruptions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
