Job summary
Cardiac Rehab Admin assistant/data entry clerk.
An exciting opportunity has arisen for a part time (27 hours/week plus the potential for additional ad hoc bank hours) to join the Cardiac Rehab team at Southend Hospital. The Administrator will be required to manage all aspects of the administrative and clerical work to ensure the smooth running of the Cardiac Rehab service.
Main duties of the job
- The post holder must have excellent communication skills, both written and oral, including telephone use.
- To plan and monitor clinics to ensure they are maximised to provide an excellent service for out-patients.
- Prepare the necessary paperwork clinic appointments
- Send referrals, as requested, via nhs.net secure e-mail. Monitor and respond to CR e-mail accounts/answerphone/mobile phone
- Sort incoming referrals and file as appropriate. T
- To update patient demographics and patient attendance on Careflow.
- Book departmental meetings.
- To assist the CR team in all aspects of service progression, as requested by CR managers.
- Undertake all stationary/equipment ordering.
- Organise repair/maintenance for equipment in office.
- To assist with the training and supervision of any bank clerical assistants volunteers.
- Enter all information onto the cardiology database, including managing and configuring the CR module to ensure national and financial information available for databases.
- To input the departmental rotas onto Health roster
- Produce and upload all letters to CED including scanning relevant documents. Send the necessary patient and GP letters and discharge summaries from the cardiology database.
- To generate statistical information, including creating and formatting spreadsheets/charts, as and when required, including monthly patient figures for finance.
- To support and participate in the development of electronic patient record
About us
With a workforce of approximately 15,000 staff, we can now do more and go further in delivering health services to our local communities.
Our ambition is to deliver excellent local and specialist services, to improve the health and wellbeing of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
Patients will experience improved care as well as fewer delays and cancellations. We are able to provide more once-in-a-lifetime specialist care region-wide. With our new trust size will come more opportunities for development, research, networking and innovation.
We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.
Job description
Job responsibilities
For further details, please refer to the attached job description/personal specificaiotn.
We look forward to receiving your application.
Job description
Job responsibilities
For further details, please refer to the attached job description/personal specificaiotn.
We look forward to receiving your application.
Person Specification
Personal/people development
Essential
- To use own initiative and be self-disciplined, whilst being a part of a team.
- Willingness to undertake training associated with job role
Desirable
- Ability to use initiative and be self-disciplined, whilst being a part of a team.
Qualifications
Essential
- Good standard of education, particularly English skills
- Keyboard and word processing skills/computer literacy/Qualification
Desirable
- Accurate letter typing/grammar etc.
Knowledge and experience
Essential
- Data input and Keyboard skills including Microsoft office and excel
- knowledge of careflow system
- Knowledge of NHS systems ice/CED/ACP etc
- able to prioritise deadlines
- Understanding governance issues/need for confidentiality
Desirable
- Knowledge of medical terminology
- Management of supervisory experience in an office environment
- Knowledge of cardiology database Solus/NACR
Communication skills
Essential
- Excellent communication skills, both written and oral, including telephone use.
Person Specification
Personal/people development
Essential
- To use own initiative and be self-disciplined, whilst being a part of a team.
- Willingness to undertake training associated with job role
Desirable
- Ability to use initiative and be self-disciplined, whilst being a part of a team.
Qualifications
Essential
- Good standard of education, particularly English skills
- Keyboard and word processing skills/computer literacy/Qualification
Desirable
- Accurate letter typing/grammar etc.
Knowledge and experience
Essential
- Data input and Keyboard skills including Microsoft office and excel
- knowledge of careflow system
- Knowledge of NHS systems ice/CED/ACP etc
- able to prioritise deadlines
- Understanding governance issues/need for confidentiality
Desirable
- Knowledge of medical terminology
- Management of supervisory experience in an office environment
- Knowledge of cardiology database Solus/NACR
Communication skills
Essential
- Excellent communication skills, both written and oral, including telephone use.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Mid and South Essex NHS Foundation Trust
Address
Mid and Southe Essex Hospital Southend site
Prittlewell Chase
Westcliff on sea Essex
SS0 0RY
Employer's website
https://www.mse.nhs.uk (Opens in a new tab)
